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as sent to Trustees
author Henry S. Thompson <ht@inf.ed.ac.uk>
date Mon, 19 Aug 2024 23:58:03 +0100
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526:cdc4023a5016 527:22a182ddd15d
1 <?xml version='1.0'?>
2 <?xml-stylesheet type="text/xsl" href="../../../../home/ht/lib/xml/doc.xsl" ?>
3 <!DOCTYPE doc SYSTEM "../../../../home/ht/lib/xml/doc.dtd" >
4 <doc>
5 <head>
6 <title>Report to Trustees from Meeting House Management Committee</title>
7 <author>Henry S. Thompson</author>
8 <date>19 Aug 2024</date>
9 </head>
10 <body>
11 <div>
12 <title>Works</title>
13 <div>
14 <title>Lighting</title>
15 <p>The replacement of all the incandescent lighting in the Meeting House was
16 accomplished smoothly in June. The company involved, Keith Gunn, are clearly
17 keen to establish themselves as our electrician of choice, and we intend to do so.</p>
18 </div>
19 <div>
20 <title>Carpets</title>
21 <p>We got two quotes for replacing the carpeting throughout, similar in
22 cost. We subsequently learned that 75% recycled carpet tiles were available,
23 and asked for new quotes. Only one firm replied, Peter Young, at less than 10%
24 additional cost, and they will forward the existing Meeting Room carpet tiles
25 for recycling. We request approval to contract with Peter Young Flooring
26 Ltd at a cost of £14,573.58 inc VAT to take this forward using recycled carpet tiles. We had a tentative booking for the week beginning 30 September with
27 them to go ahead&#8212;we will need to ask them to start on 1 October as we've
28 taken a high-value booking for 30 September.</p>
29 </div>
30 </div>
31 <div>
32 <title>Edinburgh Festival Fringe</title>
33 <p>We're in the middle of this, with both flats and most of the Meeting
34 House in the hands of C Arts/C Venues, for a combined total fee of £18,600, of
35 which we have now received three-quarters, as agreed. The final payment is due
36 by 14 September.</p>
37 <p>Relations between their staff and ours have been good, although their
38 staff is over-loaded which has caused ours to have to help out in small ways
39 with some regularity.</p>
40 <p>Rachel Fitzgerald, Katrina McCrea and Henry Thompson have acted in turn to hold the
41 Manager's mobile and act as first point of contact for our staff in case of
42 anything arising that they are not sure how to handle themselves. That's been working well.
43 Henry and Rachel have had all-hands meetings to allow staff to share their
44 concerns, raise questions and discuss plans, and there will be one more of these.</p>
45 </div>
46 <div>
47 <title>Recruitment</title>
48 <p>Trustees have seen the updated/rewritten material we have prepared for
49 the appointment of a new Meeting House Manager. It is now <link href="https://www.equaker.org.uk/vacancies/managers-2024">available online</link> and we have begun advertising, with a closing date of 15 September. We hope to be able to interview in early October.</p>
50 </div>
51 <div>
52 <title>Business as usual from 1 October</title>
53 <p>Staff have indicated their willingness to continue with the
54 current arrangements, and we will be discussing this with them shortly. This
55 would probably mean asking them to continue, at the existing increased rates, for a further three
56 months, on the assumption that the earliest a new manager might be in place
57 would be 1 January 2025.</p>
58 <p>A major item of work during this time will be the annual review of
59 letting rates, taking in to account the rise in Real Living Wage which we
60 expect will be
61 announced in October.</p>
62 </div>
63 </body>
64 </doc>