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as sent to Trustees
author Henry S. Thompson <ht@inf.ed.ac.uk>
date Mon, 19 Aug 2024 23:58:03 +0100
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+++ b/MHMC/2024-08-20/report_from_MHMC.xml	Mon Aug 19 23:58:03 2024 +0100
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+<?xml version='1.0'?>
+<?xml-stylesheet type="text/xsl" href="../../../../home/ht/lib/xml/doc.xsl" ?>
+<!DOCTYPE doc SYSTEM "../../../../home/ht/lib/xml/doc.dtd" >
+<doc>
+ <head>
+  <title>Report to Trustees from Meeting House Management Committee</title>
+  <author>Henry S. Thompson</author>
+  <date>19 Aug 2024</date>
+ </head>
+ <body>
+  <div>
+   <title>Works</title>
+   <div>
+    <title>Lighting</title>
+   <p>The replacement of all the incandescent lighting in the Meeting House was
+accomplished smoothly in June.  The company involved, Keith Gunn, are clearly
+keen to establish themselves as our electrician of choice, and we intend to do so.</p>
+   </div>
+   <div>
+<title>Carpets</title>
+    <p>We got two quotes for replacing the carpeting throughout, similar in
+cost.  We subsequently learned that 75% recycled carpet tiles were available,
+and asked for new quotes.  Only one firm replied, Peter Young, at less than 10%
+additional cost, and they will forward the existing Meeting Room carpet tiles
+for recycling.  We request approval to contract with Peter Young Flooring
+Ltd at a cost of £14,573.58 inc VAT to take this forward using recycled carpet tiles.  We had a tentative booking for the week beginning 30 September with
+them to go ahead&#8212;we will need to ask them to start on 1 October as we've
+taken a high-value booking for 30 September.</p>
+   </div>
+  </div>
+  <div>
+   <title>Edinburgh Festival Fringe</title>
+   <p>We're in the middle of this, with both flats and most of the Meeting
+House in the hands of C Arts/C Venues, for a combined total fee of £18,600, of
+which we have now received three-quarters, as agreed.  The final payment is due
+by 14 September.</p>
+   <p>Relations between their staff and ours have been good, although their
+staff is over-loaded which has caused ours to have to help out in small ways
+with some regularity.</p>
+   <p>Rachel Fitzgerald, Katrina McCrea and Henry Thompson have acted in turn to hold the
+Manager's mobile and act as first point of contact for our staff in case of
+anything arising that they are not sure how to handle themselves.  That's been working well.
+ Henry and Rachel have had all-hands meetings to allow staff to share their
+concerns, raise questions and discuss plans, and there will be one more of these.</p>
+  </div>
+  <div>
+   <title>Recruitment</title>
+   <p>Trustees have seen the updated/rewritten material we have prepared for
+the appointment of a new Meeting House Manager.  It is now <link href="https://www.equaker.org.uk/vacancies/managers-2024">available online</link> and we have begun advertising, with a closing date of 15 September. We hope to be able to interview in early October.</p>
+  </div>
+  <div>
+   <title>Business as usual from 1 October</title>   
+   <p>Staff have indicated their willingness to continue with the
+current arrangements, and we will be discussing this with them shortly.   This
+would probably mean asking them to continue, at the existing increased rates, for a further three
+months, on the assumption that the earliest a new manager might be in place
+would be 1 January 2025.</p>
+   <p>A major item of work during this time will be the annual review of
+letting rates, taking in to account the rise in Real Living Wage which we
+expect will be
+announced in October.</p>
+  </div>
+ </body>
+</doc>