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comparison MHMC/2023-07-13/minutes.xml @ 288:0925374241b6

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updated from 06 to create starting point for 07
author Henry Thompson <ht@markup.co.uk>
date Thu, 13 Jul 2023 13:14:07 +0100
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1 <?xml version='1.0'?>
2 <?xml-stylesheet type="text/xsl" href="../../../lib/xml/doc.xsl" ?>
3 <!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" [
4 <!ENTITY prev "https://www.dropbox.com/s/7leals7ain2hk1t/sesam-management-2023-06-06-minutes.pdf">
5 ]>
6 <doc>
7 <head>
8 <title>Agenda</title>
9 <title>Edinburgh Meeting House Management Committee</title>
10 <author>Henry S. Thompson, Convenor</author>
11 <date>Thursday 13 July 6:30 p.m., in 7 Victoria Terrace</date>
12 <style type="text/css">.minute {margin-left: 1cm; border-left:
13 2px solid red; padding-left: 2px}
14 div.toc ul.naked {padding-left: 0 ! important}</style>
15 </head>
16 <body>
17 <div><list type="1defn">
18 <item term="Present:">Miranda Girdlestone (MG), Jackie Noltingk (JN), John
19 Phillips (JP), Laragh Quinney (LQ), Sue Sierra (SS), Henry Thompson (HT)</item>
20 <item term="Prevented:"></item>
21 <item term="Copies to:">Marilyn Higgins (MH), Neil Turner (NT), David
22 Sterratt (DS)</item>
23 </list></div>
24 <div id="next">
25 <title>Date and time of next meeting</title>
26 <p class="action" on="HT">Email membership for available weeks
27 in September, then poll for date/time.</p>
28 </div>
29 <div id="arising">
30 <title>Matters arising</title>
31 <div id="p_1">
32 <title><link href="&prev;#next">MHM_2023-06-06</link> 1 Next
33 meeting</title>
34 <p>On HT: "@@@ FIXME": <name>Done</name>.</p>
35 </div>
36 <div id="pp_6a">
37 <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
38 6a bullet 3: Staffing</title>
39 <p class="action" on="MG">Lone worker lanyard alarms. Carried forward.</p>
40 </div>
41 <div id="pp_9c">
42 <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
43 9c: Fabric and maintenance</title>
44 <p class="action" on="MG">Installing LED lighting. Carried forward.</p>
45 </div>
46 <div id="p_3.2">
47 <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing</title>
48 <p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM
49 Trustees. Carried forward.</p>
50 </div>
51 <div id="p_3.3">
52 <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management strategy</title>
53 </div>
54 <div id="p_6.2a">
55 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
56 </div>
57 <div id="p_6.2b">
58 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
59 <p>On HT: "Tell R&amp;L that they have to vacate." <name>Done</name>, with a minimum of fuss.</p>
60 <p>On HT: "Ask DS for time at the next Affordability Group
61 meeting (26 June 1200) for an informal chat with members of the MHC to discuss
62 the flat(s)". <name>Not done</name>, see <link href="#flats">below under 6
63 Upper Bow Flats</link>.</p>
64 </div>
65 <div id="p_8.2">
66 <title><link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues</title>
67 <p>On HT, MG: "Meet with Majk to explore options, e.g. multiple folders,
68 multiple email addresses". <name>Done</name>, but more work needed. See <link href="#email">below under Email issues</link></p>
69 </div>
70 <div id="p_9">
71 <title><link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance</title>
72 <p>On HT: "Put [F&amp;M specialist needed] on the agenda for next time." <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p>
73 </div>
74 <div id="p_9.2.1">
75 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link></title>
76 <p>On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial
77 actions." <name>Done</name>, but more work needed. See <link href="#wifi2f">below under Meeting Room wifi</link>.</p></div>
78 <div id="9.2.2">
79 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.2
80 Glazing in flats</title> @@@ FIXME et seq.
81 </div>
82 <div id="9.2.3">
83 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift</title>
84 </div>
85 <div id="9.3">
86 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.3 Carpets</title>
87 </div>
88 <div id="9.4">
89 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage</title>
90 </div>
91 </div>
92 <div id="convenor">
93 <title>Convenor's report</title>
94 <p>HT still struggling to manage the multitude of Dropbox accounts, Google
95 groups and GMail accounts involved in this job.</p>
96 <p class="action" on="HT">Make all relevent Dropbox accounts and Google
97 groups use the MHMCC email address, i.e. <code>sesam.emh.management@gmail.com</code>.</p>
98 <p>MG and HST have agreed to have regular meetings to share status updates.</p>
99 </div>
100 <div id="MGupdate">
101 <title>Manager's update</title>
102 <div id="Risk">
103 <title>Risk Management Strategy</title>
104 </div>
105 </div>
106 <div id="VTAG">
107 <title>Victoria Terrace affordability group update</title>
108 <p><link href="https://www.dropbox.com/s/oyhogrblz6n54d8/victoria-terrace-affordability-group-2023-06-26-notes.docx?dl=0">Notes from meeting 2023-06-26</link></p>
109 <p>See the above for details. Some topics of interest to us:</p>
110 <list>
111 <item></item>
112 <item></item>
113 </list>
114 </div>
115 <div id="staffing">
116 <title>Staffing</title>
117 <div id="assistant">
118 <title>Additional Meeting House Assistant</title>
119 <p>Last time we asked Trustees to agree to the creation of a new permanent
120 part-time MH Assistant job starting in September, to be
121 advertised widely, and they agreed</p>
122 <p></p>
123 </div>
124 <div id="casual">
125 <title>Additional casual staff</title>
126 </div>
127 </div>
128 <div id="lettings">
129 <title>Room hire &amp; marketing</title>
130 <div id="weddings">
131 <title>Quaker weddings: Griffiths/Lawrence</title>
132 </div>
133 </div>
134 <div id="IT">
135 <title>IT</title>
136 <div id="email">
137 <title>Email issues</title>
138 <p>There's too much email on too many diverse topics coming in
139 to <code>office@equaker.org.uk</code>. Things get lost.</p>
140 <p class="action" on="HT">Draft a proposal for upgrading email handling.</p>
141 </div>
142 </div>
143 <div id="building">
144 <title>Fabric and maintenance</title>
145 <div id="specialist">
146 <title>New committee member?</title>
147 </div>
148 <div id="large">
149 <title>Large projects on hold</title>
150 </div>
151 <div id="issues">
152 <title>Ongoing issues</title>
153 <div id="wifi2f">
154 <title>Meeting room wifi</title>
155 </div>
156 <div id="glazing">
157 <title>Glazing in flats</title>
158 </div>
159 <div id="alarm">
160 <title>Alarm callout phone</title>
161 <p>@@@ Copy from revised previous minute</p>
162 </div>
163 </div>
164 </div>
165 <div id="flats">
166 <title>6 Upper Bow</title>
167 <p>Decision process for refurbishment, including discussion with VTAG</p>
168 <p>Request from Richard xxx for furniture from 3F2</p>
169 </div>
170 <div id="woStaff">
171 <title>Time without staff</title>
172 </div>
173 <div class="appendix" id="actions">
174 <title>Action items</title>
175 <div class="actions"/>
176 </div>
177 </body>
178 </doc>