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annotate MHMC/2023-07-13/minutes.xml @ 288:0925374241b6

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author Henry Thompson <ht@markup.co.uk>
date Thu, 13 Jul 2023 13:14:07 +0100
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children 6c41e12f0d60
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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" [
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4 <!ENTITY prev "https://www.dropbox.com/s/7leals7ain2hk1t/sesam-management-2023-06-06-minutes.pdf">
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5 ]>
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6 <doc>
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7 <head>
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8 <title>Agenda</title>
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9 <title>Edinburgh Meeting House Management Committee</title>
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10 <author>Henry S. Thompson, Convenor</author>
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11 <date>Thursday 13 July 6:30 p.m., in 7 Victoria Terrace</date>
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12 <style type="text/css">.minute {margin-left: 1cm; border-left:
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13 2px solid red; padding-left: 2px}
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14 div.toc ul.naked {padding-left: 0 ! important}</style>
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15 </head>
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16 <body>
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17 <div><list type="1defn">
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18 <item term="Present:">Miranda Girdlestone (MG), Jackie Noltingk (JN), John
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19 Phillips (JP), Laragh Quinney (LQ), Sue Sierra (SS), Henry Thompson (HT)</item>
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20 <item term="Prevented:"></item>
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21 <item term="Copies to:">Marilyn Higgins (MH), Neil Turner (NT), David
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22 Sterratt (DS)</item>
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23 </list></div>
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24 <div id="next">
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25 <title>Date and time of next meeting</title>
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26 <p class="action" on="HT">Email membership for available weeks
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27 in September, then poll for date/time.</p>
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28 </div>
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29 <div id="arising">
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30 <title>Matters arising</title>
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31 <div id="p_1">
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32 <title><link href="&prev;#next">MHM_2023-06-06</link> 1 Next
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33 meeting</title>
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34 <p>On HT: "@@@ FIXME": <name>Done</name>.</p>
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35 </div>
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36 <div id="pp_6a">
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37 <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
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38 6a bullet 3: Staffing</title>
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39 <p class="action" on="MG">Lone worker lanyard alarms. Carried forward.</p>
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40 </div>
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41 <div id="pp_9c">
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42 <title><link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link>
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43 9c: Fabric and maintenance</title>
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44 <p class="action" on="MG">Installing LED lighting. Carried forward.</p>
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45 </div>
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46 <div id="p_3.2">
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47 <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing</title>
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48 <p class="action" on="MG">Draft a proposal and send it, noting our agreement, to the Safety Officer of AM
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49 Trustees. Carried forward.</p>
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50 </div>
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51 <div id="p_3.3">
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52 <title><link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management strategy</title>
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53 </div>
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54 <div id="p_6.2a">
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55 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
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56 </div>
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57 <div id="p_6.2b">
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58 <title><link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues</title>
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59 <p>On HT: "Tell R&amp;L that they have to vacate." <name>Done</name>, with a minimum of fuss.</p>
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60 <p>On HT: "Ask DS for time at the next Affordability Group
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61 meeting (26 June 1200) for an informal chat with members of the MHC to discuss
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62 the flat(s)". <name>Not done</name>, see <link href="#flats">below under 6
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63 Upper Bow Flats</link>.</p>
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64 </div>
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65 <div id="p_8.2">
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66 <title><link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues</title>
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67 <p>On HT, MG: "Meet with Majk to explore options, e.g. multiple folders,
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68 multiple email addresses". <name>Done</name>, but more work needed. See <link href="#email">below under Email issues</link></p>
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69 </div>
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70 <div id="p_9">
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71 <title><link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance</title>
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72 <p>On HT: "Put [F&amp;M specialist needed] on the agenda for next time." <name>Done</name>, see <link href="#building">below under Fabric and Maintenance</link>.</p>
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73 </div>
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74 <div id="p_9.2.1">
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75 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link></title>
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76 <p>On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial
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77 actions." <name>Done</name>, but more work needed. See <link href="#wifi2f">below under Meeting Room wifi</link>.</p></div>
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78 <div id="9.2.2">
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79 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.2
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80 Glazing in flats</title> @@@ FIXME et seq.
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81 </div>
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82 <div id="9.2.3">
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83 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift</title>
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84 </div>
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85 <div id="9.3">
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86 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.3 Carpets</title>
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87 </div>
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88 <div id="9.4">
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89 <title><link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage</title>
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90 </div>
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91 </div>
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92 <div id="convenor">
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93 <title>Convenor's report</title>
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94 <p>HT still struggling to manage the multitude of Dropbox accounts, Google
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95 groups and GMail accounts involved in this job.</p>
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96 <p class="action" on="HT">Make all relevent Dropbox accounts and Google
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97 groups use the MHMCC email address, i.e. <code>sesam.emh.management@gmail.com</code>.</p>
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98 <p>MG and HST have agreed to have regular meetings to share status updates.</p>
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99 </div>
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100 <div id="MGupdate">
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101 <title>Manager's update</title>
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102 <div id="Risk">
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103 <title>Risk Management Strategy</title>
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104 </div>
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105 </div>
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106 <div id="VTAG">
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107 <title>Victoria Terrace affordability group update</title>
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108 <p><link href="https://www.dropbox.com/s/oyhogrblz6n54d8/victoria-terrace-affordability-group-2023-06-26-notes.docx?dl=0">Notes from meeting 2023-06-26</link></p>
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109 <p>See the above for details. Some topics of interest to us:</p>
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110 <list>
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111 <item></item>
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112 <item></item>
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113 </list>
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114 </div>
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115 <div id="staffing">
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116 <title>Staffing</title>
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117 <div id="assistant">
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118 <title>Additional Meeting House Assistant</title>
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119 <p>Last time we asked Trustees to agree to the creation of a new permanent
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120 part-time MH Assistant job starting in September, to be
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121 advertised widely, and they agreed</p>
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122 <p></p>
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123 </div>
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124 <div id="casual">
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125 <title>Additional casual staff</title>
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126 </div>
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127 </div>
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128 <div id="lettings">
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129 <title>Room hire &amp; marketing</title>
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130 <div id="weddings">
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131 <title>Quaker weddings: Griffiths/Lawrence</title>
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132 </div>
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133 </div>
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134 <div id="IT">
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135 <title>IT</title>
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136 <div id="email">
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137 <title>Email issues</title>
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138 <p>There's too much email on too many diverse topics coming in
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139 to <code>office@equaker.org.uk</code>. Things get lost.</p>
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140 <p class="action" on="HT">Draft a proposal for upgrading email handling.</p>
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141 </div>
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142 </div>
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143 <div id="building">
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144 <title>Fabric and maintenance</title>
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145 <div id="specialist">
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146 <title>New committee member?</title>
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147 </div>
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148 <div id="large">
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149 <title>Large projects on hold</title>
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150 </div>
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151 <div id="issues">
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152 <title>Ongoing issues</title>
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153 <div id="wifi2f">
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154 <title>Meeting room wifi</title>
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155 </div>
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156 <div id="glazing">
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157 <title>Glazing in flats</title>
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158 </div>
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159 <div id="alarm">
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160 <title>Alarm callout phone</title>
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161 <p>@@@ Copy from revised previous minute</p>
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162 </div>
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163 </div>
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164 </div>
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165 <div id="flats">
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166 <title>6 Upper Bow</title>
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167 <p>Decision process for refurbishment, including discussion with VTAG</p>
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168 <p>Request from Richard xxx for furniture from 3F2</p>
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169 </div>
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170 <div id="woStaff">
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171 <title>Time without staff</title>
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172 </div>
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173 <div class="appendix" id="actions">
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174 <title>Action items</title>
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175 <div class="actions"/>
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176 </div>
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177 </body>
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178 </doc>