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1 In handling requests for free or reduced-rate use of rooms at 7
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2 Victoria Terrace the starting point is the simple observation that
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3 waiving charges amounts to making a donation of the amount of those
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4 charges from Area Meeting to the organisation or individual making the
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5 request, For large charities with deep pockets asking for the Hall or
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6 the Meeting Room, e.g. OXFAM or, indeed, Britain Yearly Meeting, we
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7 just say "Apologies, but it costs us money to staff events such as
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8 this, we already keep our rates as low as we can without losing money,
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9 Area Meeting has decided that we cannot afford to provide special
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10 rates for charities such as yourself."
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11
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12 However, not all cases are simple. In particular, when the request is
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13 * From a small charity or non-profit group
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14 * With a connection to our Area Meeting, because
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15 * We appoint someone to represent us in that group, e.g. Northern
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16 Friends Peace Board or Old Town Churches [?name?]
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17 * the requsest comes from one or more members of AM who are
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18 members of the group as part of the Quaker witness
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19 * For a small room (Bow Room, Foyer, Library)
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20 * For a date and time when the Meeting House will be staffed in any
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21 case.
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22
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23 We can make a qualified offer of rate-free use if the relevant room is
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24 available. The qualification is that if we subsequently receive a
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25 confirmed request for a conflicting paid booking, we may have to move
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26 the rate-free meeting to another room, or, in the worst case, to a
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27 different day/time to be worked out.
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