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111 </style><title>Meeting
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112 House Management Committee Minutes 2024-05-07</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)"><div style="text-align: center" class="head"><h1>Meeting
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113 House Management Committee Minutes 2024-05-07</h1><hr/><div class="byline">Convenor: Henry S. Thompson</div><div class="byline">Monday 24 June, p.m., in 7 Victoria Terrace</div><div class="copyright">Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a> <a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div><div class="body"><div><h2>1. Attendance</h2><dl class=" "><dt><b><a name="Present">Present</a></b></dt><dd>Rachel Fitzgerald (RF), Miranda Girdlestone
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114 (MG) (in part), Katrina McCrea (KM),
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115 Jacqueline Noltingk (JN), Laragh Quinney (LQ),
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116 Henry S. Thompson(HST)
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117 </dd><dt><b><a name="Prevented">Prevented</a></b></dt><dd>Sue Sierra (SS)</dd><dt><b><a name="Copy_to">Copy to</a></b></dt><dd>Susie Harding, Neil Turner</dd></dl></div><div><h2>2. Transition and hiring</h2><div><h4>2.1. Transition cover</h4><p>MG asks for questions</p><p>Do you foresee any problems for contract staff (Majk Stokes (M),
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118 Eliza Giles (E), Ken Latham (K)) going forward?</p><p>Having 3 people in an office along with 2 PCs is not likely to work
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119 well. So we need to work hard to encourage M&K to take annual leave.</p><p class="a">MG & HST to identify work for MEK to do during July/August towards
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120 improving the booking process</p><p>E has a project to move forward on sustainable reusables, K
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121 on signage</p><p>MEK all have annual leave cards, fill in and bring it to MG, it's on TeamUp</p><p>MG thinks MEK's Job Descriptions are sufficient for what's coming</p><p>At Annual Review time, we'll look at their Job Descriptions if need be.</p><p>Structure between the three of them should be as flat as possible: when in doubt, send email
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122 to all three. Leave it up to them to choose who
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123 does something that you ask to be done. Always be
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124 encouraging them to work
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125 as a team.</p><p>A small uplift across the board, say 1%, would be a good
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126 signal that we recognise their contribution.</p></div><div><h4>2.2. Security issues</h4><p>Safe is in two parts, MS and MG have keys to the top, there's a
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127 key to the bottom therein</p><p class="a">MG to add "safe key" to [relevant log]</p><p class="a">MG to inventory the safe and send to HST</p><p>Passwords?</p><p>Building security in the absence of anyone on the stair:</p><p class="a">HST and MG to arrange for more building keys, for MHMC
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128 contacts and CArts</p><p class="a">HST to bring the matter of the intruder alarm back to a
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129 subsequent meeting</p></div><div><h4>2.3. Hiring</h4><p>MG: This [her leaving] is not an uncommon problem, the difficulties
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130 of [the situation] are widely shared</p><p>You'll need to reset/review/renew the situation with MEK
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131 for what's coming next, say next 3 months</p><p>Gave a relevant Job Description for Manchester to HST</p><p class="a">HST to circulate Manchester Job Description</p><p class="a">Get a system for notice when contract renewal
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132 (e.g. maintenance) are coming up.</p></div><div><h4>2.4. Minor points</h4><p>September - carpet changeover will need attention from staff, but
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133 they should be up for it</p><p>E cares for the wee garden and the plants</p><p>K/E will be tasked with checking empty flat(s) regularly to satisfy insurance</p><p class="a">MG to notify JN when she cancels the utility contract
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134 for 3F2, take meter reading and send to JN as she leaves.</p><p class="a">MG to be sure that new lighting invoice from Gunn is addressed
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135 to Area Meeting and goes to JN</p></div></div><div><h2>3. Practical matters during Fringe</h2><div><h4>3.1. On-call rota for 7 weeks</h4><p class="a">RF to arrange contact rota with HST, RF</p><p class="a">MG to get HST, RF, KM access to TeamUps</p></div><div><h4>3.2. Staff rota for 7 weeks</h4><p>In case of illness/family urgency, staff will contact us if
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136 can't sort out between themselves.</p><p class="a">MG to send August staff rota to HST</p><p class="a">HST to send staff rota to RF, KM</p></div><div><h4>3.3. Staff tasks during their weeks</h4><p class="a">HST to ask staff to think about this at all-hands on 25/6 <b>DONE</b></p></div></div><div><h2>4. Time without staff</h2><p>We have had time without staff, which was taken up with a good threshing session.</p><p>Job Description is simple to update, key
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137 part of expectation management for new hire(s) is getting the Aims and Objectives right.
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138 Calling this a 'Manager' post carries an expectation of e.g. a 5-year
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139 plan and a budget.</p><p>[The following will be removed before uploading/circulating outside MHMC]</p><p>[MG: MS was not the Assistant Meeting House Manager that MG needed --
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140 outstanding Meeting House Assistant, but
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141 resisted attempts to get him to step up sooner.]</p></div><div><h2>5. Date of next meeting</h2><p>Tuesday 2 July, 5 p.m., at 7 Victoria Terrace</p></div></div></body></html> |
