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as circulated on 2025-11-25
author Henry S Thompson <ht@inf.ed.ac.uk>
date Tue, 06 Jan 2026 15:04:44 +0000
parents 423f77bf6485
children 64a1f38bce26
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423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
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1 Meeting House Management Committee Minutes 2026-01-13
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Henry S Thompson <ht@inf.ed.ac.uk>
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2 Tuesday 13 January, 5.15 p.m., in 7 Victoria Terrace
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3
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4 And then with Trustees from 6.15 to 6.45, if you can
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5
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6 * Attendance: JP Ascher, Rachael Fitzgerald, Chris Jardine, Emma
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7 Lawrence, Katrina McCrea, Sammi Searle, Henry S. Thompson, Andy
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Henry S Thompson <ht@inf.ed.ac.uk>
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8 Tucker, Duncan Wallace
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9
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Henry S Thompson <ht@inf.ed.ac.uk>
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10 [please let me know if you are prevented or need to attend via Zoom]
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Henry S Thompson <ht@inf.ed.ac.uk>
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11
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Henry S Thompson <ht@inf.ed.ac.uk>
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12 Prevented: Laragh Quinney
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13
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Henry S Thompson <ht@inf.ed.ac.uk>
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14 * Matters Arising
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15
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Henry S Thompson <ht@inf.ed.ac.uk>
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16 * Meeting House closure
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17
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Henry S Thompson <ht@inf.ed.ac.uk>
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18 HST was on 'phone cover during Managers' absence for a few days,
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Henry S Thompson <ht@inf.ed.ac.uk>
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19 no calls came in
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20
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Henry S Thompson <ht@inf.ed.ac.uk>
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21 * YFGM
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Henry S Thompson <ht@inf.ed.ac.uk>
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22 *Action* on HST: Ask YFGM for feedback about other venues after the
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Henry S Thompson <ht@inf.ed.ac.uk>
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23 upcoming visit.
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24
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Henry S Thompson <ht@inf.ed.ac.uk>
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25 * Community Evening on Mondays
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26
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Henry S Thompson <ht@inf.ed.ac.uk>
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27 We said in November that we were minded to approve this for a
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Henry S Thompson <ht@inf.ed.ac.uk>
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28 January start, but Ellie (EG) and the Managers needed a bit more
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Henry S Thompson <ht@inf.ed.ac.uk>
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29 time to get a complete plan ready, see below.
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30
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Henry S Thompson <ht@inf.ed.ac.uk>
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31 * Convenor's report
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32
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Henry S Thompson <ht@inf.ed.ac.uk>
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33 * Welcome Emma Lawrence
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34
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Henry S Thompson <ht@inf.ed.ac.uk>
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35 * Managers' report
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36
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Henry S Thompson <ht@inf.ed.ac.uk>
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37 * Financial Report
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38
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Henry S Thompson <ht@inf.ed.ac.uk>
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39 [slides to be circulated]
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40
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Henry S Thompson <ht@inf.ed.ac.uk>
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41 * Works to be undertaken: Bow Room
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42
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Henry S Thompson <ht@inf.ed.ac.uk>
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43 * Central Edinburgh Sunday fee
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44
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Henry S Thompson <ht@inf.ed.ac.uk>
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45 AM Treasurer has asked if we plan to change this. It's currently
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Henry S Thompson <ht@inf.ed.ac.uk>
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46 £600. Maybe it's time to ditch this meaningless paper transfer?
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47
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Henry S Thompson <ht@inf.ed.ac.uk>
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48 * Staff escalation route if they need backup
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49
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Henry S Thompson <ht@inf.ed.ac.uk>
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50 The Minutes on this item from 2025-10-20 say:
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51
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Henry S Thompson <ht@inf.ed.ac.uk>
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52 Trustees asked us:
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53
423f77bf6485 Agenda as circulated in advance
Henry S Thompson <ht@inf.ed.ac.uk>
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54 "we need ... an assurance from [MHMC] that staff have an
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55 escalation route whenever they need backup. ... We are happy for
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Henry S Thompson <ht@inf.ed.ac.uk>
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56 trustees to be on a reserve backup list in case no-one from MHMC
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Henry S Thompson <ht@inf.ed.ac.uk>
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57 is available."
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58
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59 All we have at the moment is an informal phone tree: MHM -> MHMC via
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60 HST -> Trustees via Martin Ward
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61
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Henry S Thompson <ht@inf.ed.ac.uk>
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62 What SCALP gave us was more in the direction of how to behave
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Henry S Thompson <ht@inf.ed.ac.uk>
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63 towards the police in a less than full-cooperation way. But was not
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64 really quite what we expected/hoped for for _building staff_.
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65
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Henry S Thompson <ht@inf.ed.ac.uk>
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66 De-escalation training! RF to let us know more about this.
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67
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68 * Policy/procedures for early booking arrivals
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69
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70 What is the policy wrt Friends opening the front door when they are
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71 in the Foyer, there are no staff present and someone knocks or
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Henry S Thompson <ht@inf.ed.ac.uk>
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72 rings?
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73
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74 This may arise if for example someone with a booking arrives more
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Henry S Thompson <ht@inf.ed.ac.uk>
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75 than 15 minutes early, a tourist wants to ask questions or look for
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Henry S Thompson <ht@inf.ed.ac.uk>
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76 Major Weir...
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77
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78 This is clearly complicated, and begs the question of how a Friend
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Henry S Thompson <ht@inf.ed.ac.uk>
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79 or Friends may come to be in the Foyer without staff.
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80
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Henry S Thompson <ht@inf.ed.ac.uk>
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81 This interacts with the "be a welcoming place for SESAM" goal.
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82
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83 * Policy for charges to non-SESAM Quaker bodies
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84
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Henry S Thompson <ht@inf.ed.ac.uk>
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85 We need to standardise on a more nuanced policy for e.g. YFGM, QiS,
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Henry S Thompson <ht@inf.ed.ac.uk>
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86 NFPB, along the lines of covering costs (which is a lot if the MH
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Henry S Thompson <ht@inf.ed.ac.uk>
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87 would otherwise be closed, nothing at all if staff would already be
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Henry S Thompson <ht@inf.ed.ac.uk>
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88 present throughout, marginal cost for adding housr, requiring
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Henry S Thompson <ht@inf.ed.ac.uk>
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89 flexibility about what room they end up in on the day, ...
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90
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Henry S Thompson <ht@inf.ed.ac.uk>
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91 Does it matter if _none_ of the participants will be from SESAM?
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92
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Henry S Thompson <ht@inf.ed.ac.uk>
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93 * Convenor of MHMC
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94
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95 HST demits office on 1 April...
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96
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97 * Date of next meeting
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98
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99 * AOB
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100
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101 * Time without staff