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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../home/ht/lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../home/ht/lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Report to Trustees from Meeting House Management Committee</title>
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7 <author>Henry S. Thompson</author>
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8 <date>19 Aug 2024</date>
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9 </head>
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10 <body>
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11 <div>
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12 <title>Works</title>
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13 <div>
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14 <title>Lighting</title>
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15 <p>The replacement of all the incandescent lighting in the Meeting House was
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16 accomplished smoothly in June. The company involved, Keith Gunn, are clearly
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17 keen to establish themselves as our electrician of choice, and we intend to do so.</p>
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18 </div>
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19 <div>
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20 <title>Carpets</title>
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21 <p>We got two quotes for replacing the carpeting throughout, similar in
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22 cost. We subsequently learned that 75% recycled carpet tiles were available,
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23 and asked for new quotes. Only one firm replied, Peter Young, at less than 10%
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24 additional cost, and they will forward the existing Meeting Room carpet tiles
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25 for recycling. We request approval to contract with Peter Young Flooring
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26 Ltd at a cost of £14,573.58 inc VAT to take this forward using recycled carpet tiles. We had a tentative booking for the week beginning 30 September with
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27 them to go ahead—we will need to ask them to start on 1 October as we've
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28 taken a high-value booking for 30 September.</p>
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29 </div>
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30 </div>
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31 <div>
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32 <title>Edinburgh Festival Fringe</title>
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33 <p>We're in the middle of this, with both flats and most of the Meeting
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34 House in the hands of C Arts/C Venues, for a combined total fee of £18,600, of
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35 which we have now received three-quarters, as agreed. The final payment is due
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36 by 14 September.</p>
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37 <p>Relations between their staff and ours have been good, although their
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38 staff is over-loaded which has caused ours to have to help out in small ways
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39 with some regularity.</p>
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40 <p>Rachel Fitzgerald, Katrina McCrea and Henry Thompson have acted in turn to hold the
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41 Manager's mobile and act as first point of contact for our staff in case of
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42 anything arising that they are not sure how to handle themselves. That's been working well.
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43 Henry and Rachel have had all-hands meetings to allow staff to share their
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44 concerns, raise questions and discuss plans, and there will be one more of these.</p>
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45 </div>
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46 <div>
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47 <title>Recruitment</title>
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48 <p>Trustees have seen the updated/rewritten material we have prepared for
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49 the appointment of a new Meeting House Manager. It is now <link href="https://www.equaker.org.uk/vacancies/managers-2024">available online</link> and we have begun advertising, with a closing date of 15 September. We hope to be able to interview in early October.</p>
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50 </div>
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51 <div>
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52 <title>Business as usual from 1 October</title>
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53 <p>Staff have indicated their willingness to continue with the
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54 current arrangements, and we will be discussing this with them shortly. This
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55 would probably mean asking them to continue, at the existing increased rates, for a further three
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56 months, on the assumption that the earliest a new manager might be in place
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57 would be 1 January 2025.</p>
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58 <p>A major item of work during this time will be the annual review of
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59 letting rates, taking in to account the rise in Real Living Wage which we
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60 expect will be
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61 announced in October.</p>
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62 </div>
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63 </body>
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64 </doc>
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