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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Notes and Actions from Eliza Giles's Annual Employment Review Conversation</title>
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7 <author>Henry S. Thompson</author>
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8 <date>17 April 2024</date>
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9 <style>.r {margin-left: 3em}
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10 .q {font-style: italic}
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11 .a::before {content: "ACTION: "; font-weight: bold}
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12 </style>
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13 </head>
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14 <body>
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15 <div>
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16 <title>Introduction</title>
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17 <p>Notes from a meeting held on 2024-04-16 with Miranda Girdlestone
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18 (Meeting House Manager, MG hereafter), taking the lead and Henry Thompson (Convenor, Meeting House
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19 Management Committee, HST hereafter), taking (most of) these notes. The section titles and questions which follow are taken verbatim from the <emph>Employment
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20 Review Conversation</emph> shared with Ellie in advance of the meeting.</p>
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21 </div>
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22 <div>
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23 <title>Nature of the job</title>
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24 <p class="q">Does your job description accurately reflect the nature of your
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25 duties?</p>
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26 <p class="r">Yes.</p>
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27 <p class="q">What have you done in your role that has made you feel proud?</p>
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28 <p class="r">Dealt with challenging clients [e.g. xxxx]. Taken on more
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29 responsibility. Taken initiative:, e.g. Daily and weekly cleaning tasks,
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30 book shelf.</p>
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31 <p class="q">Was there anything that felt less than successful when you attempted
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32 it? And what did you do to improve the situation?</p>
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33 <p class="r">Getting started with emails was hard, couldn’t really figure out what
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34 was in them. Now that Majk and I have figured out a system for managing
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35 things, it’s much better, and the new system for leaving notes usng
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36 TeamUp for MG has improved things as well.</p>
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37 <p class="q">What changes have you implemented and how do you think they went/were
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38 received?</p>
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39 <p class="r">The daily cleaning tasks: the sheet is working well. Keeping the
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40 Facebook page current is working, can’t tell if it’s working, but it’s
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41 not out-of-date. Scheduling some things will help. Bookshelf looked
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42 good, contacted the Lighthouse Books, sounded good on the ’phone, but
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43 still no emails.</p>
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44 <p class="r">New biscuits. Better, and less food waste.</p>
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45 </div>
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46 <div>
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47 <title>Obstacles and support</title>
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48 <p class="q">What extra support would you like from me as your manager?</p>
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49 <p class="r">One or two cases where I wasn’t sure if it was my job or not, and
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50 then you asked if I’d done it, for example lunches, [which seems to have
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51 been lost somewhere between MG and MS and EG].</p>
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52 <p class="a">MG to clarify with MS and EG that anything about a booking
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53 that one of them is working on is that person's job to initiate and/or follow up</p>
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54 <p class="q">Have you encountered any particular difficulties where you would have
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55 appreciated more support?</p>
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56 <p class="r">See above.</p>
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57 <p class="r">When working alone in the evenings/weekends, twice disturbances
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58 outside the Meeting House, involving drunken and/or homeless men, with
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59 potential interactions with clients, and I didn’t know what to do.</p>
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60 <p class="a">EG to read Lone-working Policy, MG to ensure personal alarm
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61 is activated.</p>
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62 <p class="r">[The recommendation to call 111 is in the LWP document]</p>
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63 <p class="q">Can you say why you didn’t ask for support at the time?</p>
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64 </div>
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65 <div>
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66 <title>Quaker Ethos</title>
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67 <p class="q">Do you think the Quaker ethos is nurtured in your work and your
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68 workplace?</p>
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69 <p class="r">Yes. Sustainability is a priority, as is good interaction style.</p>
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70 </div>
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71 <div>
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72 <title>Working relationships</title>
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73 <p class="q">How would you describe the relationships you have built with your
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74 colleagues and users of the building?</p>
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75 <p class="r">It’s good.</p>
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76 <p class="q">How do you see your role within the team now and how would you like
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77 it to grow?</p>
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78 <p class="r">Taken up a good position in the team, taking on more bit-by-bit as go
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79 along, which is nice.</p>
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80 </div>
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81 <div>
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82 <title>Work environment</title>
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83 <p class="q">What do you like or dislike about your work environment?</p>
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84 <p class="r">Dislike how cold it is, everything else is good.</p>
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85 <p class="q">Do you have any suggestions for improving it?</p>
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86 <p class="r">No.</p>
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87 </div>
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88 <div>
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89 <title>Training and development needs</title>
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90 <p class="q">What training have you undergone during the year?</p>
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91 <p class="r">Fire, First Aid, Food Hygience, Manual Handling</p>
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92 <p class="q">Are there any training opportunities you would like to pursue? Or any
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93 skills you would like to develop?</p>
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94 <p class="r">More Social Media experience, more like practice on my own than
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95 training.</p>
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96 </div>
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97 <div>
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98 <title>Overall</title>
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99 <p class="q">If you could change anything about your role or the way the team
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100 operates, what would it be?</p>
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101 <p class="r">Just one thing, would be clarifying how the division of labour works
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102 as I’m in and out of the office.</p>
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103 <p class="r">[HST: Yes!]</p>
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104 <p class="r">Drinks together was nice, and doing that again would be good.</p>
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105 <p class="a">MG to organise a booking process review session with MS and
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106 EG</p>
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107 </div>
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108 <div>
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109 <title>Actions agreed</title>
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110 <p class="a">MG to clarify with MS and EG that anything about a
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111 booking that one of them is working on is that person's job to initiate and/or follow up</p>
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112 <p class="a">EG to read Lone-working Policy, MG to ensure personal
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113 alarm is activated</p>
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114 <p class="a">MG to organise a booking process review session with MS and
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115 EG</p>
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116 </div>
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117 </body>
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118 </doc>
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