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annotate MHMC/2024-05-07/minutes.xml @ 429:01aff26d1fae
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| author | Henry S Thompson <ht@inf.ed.ac.uk> |
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| date | Mon, 03 Jun 2024 11:44:22 +0100 |
| parents | 00312e905eec |
| children | a650249b6b16 |
| rev | line source |
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1 <?xml version='1.0'?> |
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?> |
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" > |
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4 <doc> |
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5 <head> |
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6 <title>Meeting |
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7 House Management Committee Minutes 2024-05-07</title> |
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8 <author>Convenor: Henry S. Thompson</author> |
| 426 | 9 <date>Tuesday 7 May, 5:15 p.m., in 7 Victoria Terrace</date> |
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10 <style>.r {margin-left: 3em} |
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11 .a::before {content: "ACTION: "; font-weight: bold} |
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12 </style> |
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13 </head> |
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14 <body> |
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15 <div> |
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16 <title>Attendance</title> |
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17 <list type="defn"> |
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18 <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM), |
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19 Jacqueline Noltingk (JN), |
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20 Henry S. Thompson(HST) |
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21 </item> |
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22 <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item> |
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23 <item term="Copy to">Susie Harding, Neil Turner</item> |
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24 </list> |
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25 </div> |
| 425 | 26 <div> |
| 27 <title>Matters arising</title> | |
| 426 | 28 <div><title>Wrt 2024-04-30_3.2. Lighting</title> |
| 29 <p class="a">HST to contact Jean | |
| 30 Carletta about more replacable fitting: <name>DONE</name></p> | |
| 31 <p class="a">HST&JK | |
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32 to put a request to Trustees for approval for a budget of £10,000 with |
| 426 | 33 Gunn: <name>DONE</name></p> |
| 425 | 34 </div> |
| 426 | 35 <div><title>Wrt 2024-04-30_3.3. Carpets</title> |
| 36 <p class="a">HST&JK to put a request to | |
| 425 | 37 Trustees for approval, using recycled carpet tiles: Not yet</p> |
| 38 </div> | |
| 426 | 39 <div><title>Wrt 2024-04-30_3.4. Flat 3F2 at 6 Upper Bow</title> |
| 40 <p>We <name>AGREED</name> to go ahead on this basis: Hartley | |
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41 pushed back, with explanation that ‘artists’ enjoyed a better rate |
| 425 | 42 structure, with evidence. MG |
| 43 and HST agreed to accept his offer of | |
| 44 £3,500.</p> | |
| 426 | 45 <p>Hartley subsequently asked for a slight extension to the let, from 12 July |
| 46 to 3 September, and we agreed this for a revised total of £3,600.</p> | |
| 425 | 47 </div> |
| 48 </div> | |
| 49 <div><title>Local Meeting on 12 May</title> | |
| 50 <p>We still need someone to attend if possible, | |
| 426 | 51 as HST can’t be there</p> |
| 52 <p class="a">HST to copy JN and RF with notice to LM Clerks | |
| 53 and one of them will try to be at LM <name>DONE</name> by JN</p> | |
| 425 | 54 </div> |
| 55 <div><title>Time without staff</title> | |
| 426 | 56 <p> We <name>AGREE</name> that any arrangement with MS and Beth Clark will only |
| 57 happen once a new post is agreed and described.</p> | |
| 58 <p class="a">HST to discuss with MG:</p> | |
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59 <list type="enum"> |
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60 <item>What tasks has she been doing which will need to be covered by MKE, |
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61 and what training will be required.</item> |
| 426 | 62 <item>A possible timetable for her availability: where and when</item> |
| 63 </list> | |
| 64 <p>MG should | |
| 65 certainly be <emph>allowed</emph> to go, but she may be <emph>willing</emph> to be | |
| 66 here for some number of weeks in July and August.</p> | |
| 67 <p>She <emph>might</emph> | |
| 68 want to do at least some of this to get closure.</p> | |
| 69 <p>So the invitation to a | |
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70 discussion should be tentative: to talk about handover tasks? to talk |
| 426 | 71 about what might be possible after 1 July?</p> |
| 72 <p>Removal scheduling is an | |
| 73 issue, because of likely street closure at the bottom of Johnston Terrace</p> | |
| 74 <p>Katrina is available for the 3 relevant weeks</p> | |
| 75 <p>Hallmaster | |
| 76 <emph>can</emph> communicate with Xero</p> | |
| 77 <p>Week 1 is the real point where we | |
| 78 need cover to be involved in what’s going on</p> | |
| 79 <p>We need the current | |
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80 staffing timetable, from JN and MG, so we know what we need to cover, |
| 426 | 81 both over the Fringe and in the autumn</p> |
| 82 <p>We <emph>can</emph> close the | |
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83 building on, e.g. Mondays and on Friday afternoons. We do need more |
| 426 | 84 casual staff, and if possible ones who will be planning to stay</p> |
| 85 <p class="a">JN to circulate the spreadsheet of duties she compiled. <name>DONE</name></p> | |
| 86 <p>July and August | |
| 87 are really different from September…</p> | |
| 88 <p>HST will meet on a regular basis | |
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89 with MKE, both as a group and individually. Scheduling is tricky. Some |
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90 regular closures may be necessary in order to have some staff overlap, |
| 426 | 91 so we can meet as a team.</p> |
| 92 <p>We will have a ’phone tree.</p> | |
| 93 <p>Some all-hands meetings | |
| 94 as well.</p> | |
| 95 <p>Have to check <emph>both</emph> flats every week.</p> | |
| 96 <div> | |
| 97 <title>Draft minute</title> | |
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98 <p>From 1 July we need to have arrangements in place to cover all the |
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99 essential responsibilities of the Meeting House Manager. Exactly what |
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100 this means varies in terms of three distinct periods:</p> |
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101 <list type="1defn"> |
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102 <item term="A">1–12 July: (Somewhat less than) business as usual</item> |
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103 <item term="B">13 July–31 August: Let to CVenues</item> |
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104 <item term="C">1 September onwards: Business as usual</item> |
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105 </list> |
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106 <p>We propose to cover business as usual, meaning at a minimum the |
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107 operation of the Meeting House on a day-to-day basis for existing |
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108 lettings and ongoing Quaker use with existing staff: the three contract |
| 426 | 109 staff (MS, EG, KL) and the casual staff, supervised as necessary by |
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110 members of the MHMC.</p> |
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111 <p>The extent to which we will be open for new bookings during periods A |
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112 and C will depend on staff availability and fitness for the relevant |
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113 tasks. We have not yet approached staff about their availability and |
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114 interest in stepping up to more responsible roles, and so the scale of |
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115 operation we can aim at will not be determined until we do so.</p> |
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116 <p>We will discuss with MG how the time between now and 1 July can best |
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117 be used to prepare staff for at least the necessary tasks.</p> |
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118 <p>We are prepared to cover supervision and, if necessary, be present, |
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119 during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31 |
| 426 | 120 August.</p> |
| 121 <p class="a">HST to check with Hartley about this – will they actually be | |
| 122 doing setup that week? <name>DONE</name></p> | |
| 123 </div> | |
| 425 | 124 </div> |
| 125 <div> | |
| 126 <title>Any other business</title> | |
| 127 <div> | |
| 128 <title>Quinquenial Review</title> | |
| 129 <p>John Renshaw will visit in the week beginning 27 May to begin the | |
| 426 | 130 on-site inspection for the Quinquenial Review</p></div> |
| 425 | 131 </div> |
| 132 <div> | |
| 133 <title>Date of next meeting</title> | |
| 134 <p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p> | |
| 135 </div> | |
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136 </body> |
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137 </doc> |