Mercurial > hg > rsof
annotate MHMC/2024-04-16/minutes.xml @ 426:00312e905eec
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| author | Henry Thompson <ht@markup.co.uk> |
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| date | Mon, 27 May 2024 18:23:22 +0200 |
| parents | 71eaae2c1b81 |
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1 <?xml version='1.0'?> |
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?> |
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" > |
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4 <doc> |
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5 <head> |
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6 <title>Meeting |
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7 House Management Committee Minutes 2024-04-16</title> |
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8 <author>Convenor: Henry S. Thompson</author> |
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9 <date>Tuesday 16 April, 5:15 p.m., in 7 Victoria Terrace</date> |
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10 </head> |
| 391 | 11 <body> |
| 393 | 12 <div> |
| 13 <title>Attendance</title> | |
| 14 <list type="defn"> | |
| 15 <item term="Present"> | |
| 16 <list type="1defn"> | |
| 395 | 17 <item term="At 7VT">Rachel Fitzgerald (RF), Miranda Girdlestone (MG), |
| 18 Jacqueline Noltingk (JN), | |
| 19 Henry S. Thompson(HST)</item> | |
| 20 <item term="Via Zoom">Laragh Quinney (LQ)</item> | |
| 393 | 21 </list> |
| 22 </item> | |
| 23 <item term="Prevented">Sue Sierra</item> | |
| 24 <item term="Copies to">Neil Turner, Susie Harding</item> | |
| 25 </list> | |
| 26 </div> | |
| 394 | 27 <div> |
| 28 <title>Project updates</title> | |
| 395 | 29 <div><title>CVenues</title> |
| 391 | 30 <p>Ongoing back-and-forth with Hartley Kemp (HK) of CV getting details |
| 31 of the building to him, in preparation for the full formal License | |
| 32 Agreement. Some niggles to still be sorted including Emergency Lighting | |
| 33 and weight bearing capacity of the Meeting Room, cleaning costs. HK will | |
| 34 be visiting on Monday 22 April to attempt to reach final agreement on a | |
| 35 draft to send to Trustees.</p> | |
| 395 | 36 <p>CVenues will be in from 14 July – 31 August (seven weeks)</p> |
| 398 | 37 <p>See option 2 in <link href="https://www.dropbox.com/scl/fi/17m5lfirdu8twdj6rxp6p/seating_plans.pdf?rlkey=jnxa3dlxhfhyix3phqgr9jvye&st=5ubbgt5z&dl=0">attachment 1</link> for the planned Meeting Room |
| 391 | 38 layout. Scrim across the room just E. of the main door on Sundays.</p> |
| 39 <p>We have the Meeting Room, Kitchen and access from 0900–1400.</p> | |
| 40 <p>Wednesday Meeting will be in Johnstone Terrace Wildlife Garden / the | |
| 41 Palm House. Childrens’ Meeting have been offered one day there if they | |
| 42 would like.</p> | |
| 395 | 43 <p>HST [was planning to] brief Central Edinburgh at Local Meeting for Church |
| 44 Affairs on 12 May. Area Meeting is actually earlier, on 7 May, so</p> | |
| 45 <p><name>ACTION: HST</name> Include a briefing about this in his report to AM.</p> | |
| 46 <p><name>ACTION: MG</name> Check with City of Edinburgh about a) the validity span | |
| 391 | 47 of an EICR; b) the need for emergency lighting to be checked to a |
| 48 standard.</p> | |
| 395 | 49 </div> |
| 50 <div><title>Hideout Cafe</title> | |
| 391 | 51 <p>Hideout Cafe have not replied to our most recent proposal. We are |
| 52 going forward on the assumption that they are no longer interested. | |
| 53 Their main interest was always in the full refit/more room/plumbing etc. | |
| 54 version.</p> | |
| 55 <p>We have considered the possibility of looking for someone else to do | |
| 56 just-a-pop-up, but decided enough work is pending, and we may get the | |
| 57 information we wanted from a trial run if CVenues try something.</p> | |
| 58 <p>Hartley Kemp has been informed. We won’t prejudge the possibility of | |
| 59 him doing something along similar lines until we’ve talked with him on | |
| 60 Monday.</p> | |
| 395 | 61 </div> |
| 62 <div><title>Lighting</title> | |
| 398 | 63 <p>Majk Stokes managed gathering quotes, <link href="https://www.dropbox.com/scl/fi/a6rdkye65f670zzbaqerw/lighting.pdf?rlkey=ij02v5yttj2c7wm109irjlucc&st=5l5chlak&dl=0">see |
| 395 | 64 attachment 2</link>. MG and MS judged the Gunn and |
| 391 | 65 Alexanders quote to be appropriate considered. Additional complexity |
| 66 with Mark Kisby’s involvement to manage the physical interaction of | |
| 67 their hanging and the lighting. There is also the question of the | |
| 68 quality of microphone system and whether we should do something about | |
| 69 this.</p> | |
| 70 <p>MG will call Mark K to come and explore the lighting/microphone | |
| 71 interaction and suggest and quote for a solution, possibly on 22 April | |
| 72 if he can make.</p> | |
| 73 <p>We should consider also inviting Mark Kisby to attend at some event | |
| 74 where we suspect the problems would manifest and observe.</p> | |
| 75 <p>We agree to ask Trustee’s approval for asking Keith Gunn to go ahead | |
| 76 per their quote.</p> | |
| 395 | 77 </div> |
| 398 | 78 <div><title>Carpets</title> |
| 79 <p>Two quotes for Carpet or Carpet Tile, without floor preparation, <link href="https://www.dropbox.com/scl/fi/661iok3dkd64eekxbdek5/carpets.pdf?rlkey=x89rmevrub2o0e931tbyty3f3&st=3eh8930e&dl=0">see | |
| 395 | 80 attachment 3</link>.</p> |
| 391 | 81 <p>At least 10-year wear.</p> |
| 82 <p>Carpet tile has the advantage of allowing square-by-square | |
| 83 replacement in case of damage or stain.</p> | |
| 84 <p>‘Stain-free’ has strong smell at first, possible health and | |
| 85 environmental issues.</p> | |
| 86 <p>MG to try to get a look at an existing installation of tile with some | |
| 87 years of use wrt possible lifting at the edges under wear.</p> | |
| 88 <p>ALthough vinyl is cheaper as such, the preparatino is much more | |
| 89 substantial, so roughly double the cost for the Foyer (6k vs. 3k).</p> | |
| 90 <p>We agree to return to this once we get the information we need to | |
| 91 choose, both wrt tile vs. carpet and with respect to the Foyer.</p> | |
| 395 | 92 </div> |
| 93 <div><title>Period products</title> | |
| 398 | 94 <p>Quotes from three outfits, <link href="https://www.dropbox.com/scl/fi/10x1vbaoz2n428uu6q1q6/period_products.pdf?rlkey=tvd5yjs00u9g68oqts7r0g9w1&st=tkfapo11&dl=0">see |
| 395 | 95 attachment 4</link>. MG recommends Hey Girls, who also have the |
| 96 contract for the City of Edinburgh. RF says they are used in Augustine United.</p> | |
| 97 <p>We agreed that we should appoint Hey Girls for | |
| 391 | 98 installations in all toilets.</p> |
| 395 | 99 <p><name>ACTION: MG</name> Contract with Hey Girls.</p> |
| 100 </div> | |
| 101 <div><title>Flat 3F2 at 6 Upper Bow</title> | |
| 102 <p>HST suggested exploring offering 3F2 to HK for his staff.</p> | |
| 103 <p><name>ACTION: HST</name> 1) Check with City re Short | |
| 104 term lets regulation 2) Check with Clan Gordon (CG) about whether they would | |
| 105 manage.</p> | |
| 106 <p>If letting to HK not viable, then we will need to ask CG to get quotes for | |
| 107 the repair/upgrade options they | |
| 394 | 108 recommend.</p></div> |
| 395 | 109 </div> |
| 110 <div> | |
| 111 <title>Time without staff</title> | |
| 391 | 112 <p>We have had time without staff.</p> |
| 395 | 113 </div> |
| 114 <div> | |
| 115 <title>Date of next meeting</title> | |
| 391 | 116 <p>30 April 2024 1715, 7 Victoria Terrace</p> |
| 395 | 117 </div> |
| 391 | 118 </body> |
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119 </doc> |