Mercurial > hg > rsof
changeset 621:e02ed600230c
merge
| author | Henry S. Thompson <ht@inf.ed.ac.uk> |
|---|---|
| date | Tue, 29 Apr 2025 15:47:02 +0100 |
| parents | a9577984cdfc (current diff) f20550c43f88 (diff) |
| children | ba2b34fdcc4a |
| files | |
| diffstat | 56 files changed, 1251 insertions(+), 281 deletions(-) [+] |
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--- a/MHMC/2024-08-27/notes.html Tue Apr 29 15:46:28 2025 +0100 +++ /dev/null Thu Jan 01 00:00:00 1970 +0000 @@ -1,163 +0,0 @@ -<?xml version="1.0" encoding="US-ASCII"?> -<!DOCTYPE html - PUBLIC "-//HST//DTD XHTML5 1.0 Transitional//EN" "http://www.ltg.ed.ac.uk/~ht/xhtml5.dtd"> -<html xmlns="http://www.w3.org/1999/xhtml"><head><meta name="copyright" content="Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a>&#160;<a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a>"/><meta http-equiv="Content-type" content="text/html; charset=utf-8"/><style type="text/css"> - ul.nolabel { margin: 0; margin-left: -2.5em} - ul.naked.nolabel {margin: 0; margin-left: 0; padding-left: 0} - ul.cdefn {clear: both} - div.ndli { margin-bottom: 1ex } - div.hidden {display: none} - - ul.naked > li { list-style-type: none; background: none; margin-left: 2em; -margin-bottom: 0 } - li ul.naked > li, dd ul.naked > li { list-style-type: none; background: none; margin-left: 0; -margin-bottom: 0 } - li.cdefni {} - li.cdefni span.cl {display: inline-block; vertical-align: bottom} - li.cdefni span.cr {display: inline-block; margin-left: 1em; vertical-align: bottom} - pre.code {display: inline-block} - blockquote.vanilla {display: inline-block; margin-left: 1em; - border: solid 1px; background: rgb(238,234,230); - padding: .5ex .5em} - blockquote.vanilla ul.naked li {margin-left: 0 ! important;font-size: 100%} - ol ol ol, ol ol ol li {list-style-type: lower-roman} - ol ol, ol ol li {list-style-type: lower-alpha} - i i {font-style: normal} - li li {font-style: normal} - li ul li {font-style: normal} - li { line-height: 100%; margin-top: 0.3em} - .math {font-family: 'Arial Unicode MS', 'Lucida Sans Unicode', serif} - .sub {font-size: 80%; vertical-align: sub} - .termref {text-decoration: none; color: #606000} - .licence {margin-left: 1em; font-size: 70%} - .credits {margin-left: 1.5em; font-size: 70%} - .right {position: absolute} - .stackdown {vertical-align: text-top; margin-top: 0} - body {font-size: 12pt} - pre.numbered { - white-space: pre-wrap; - } - div.counter { - counter-reset: listing; - } - pre.numbered code { - counter-increment: listing; - } - pre.cl code::before { - content: "$ " ; - font-size: 80%; - width: 2em - } - pre.numbered code::before { - content: counter(listing) ". "; - display: inline-block; - font-size: 80%; - width: 3em; - padding-left: auto; - margin-left: auto; - text-align: right; - } - - /* content doesn't combine :-( */ - pre.numbered.cl code::before { - content: counter(listing) ". $ "; - display: inline-block; - font-size: 80%; - width: 3em; - padding-left: auto; - margin-left: auto; - text-align: right; - } - @page { size: A4 portrait; margin: 2cm; - orphans: 2; widows: 2;} - @media screen { - body {width: 20cm; margin-left: auto; margin-right: auto} - } - @media print { - body {font-size: 10pt} - h1, h2, h3, h4 {page-break-after: avoid} - } - pre.code {font-family: monospace; - font-weight: bold; - line-height: 120%; - padding-top: 0.2em; - padding-bottom: 0.2em; - padding-left: 1em; - padding-right: 1em; - border-style: solid; - border-left-width: 1em; - border-top-width: thin; - border-right-width: thin; - border-bottom-width: thin; - border-color: #95ABD0; - color: #00428C; - background-color: #E4E5E7; -} - pre {margin-left: 0em} - div.toc h2 {font-size: 120%; margin-top: 0em; margin-bottom: 0em} - div.toc h4 {font-size: 100%; margin-top: 0em; margin-bottom: 0em; - margin-left: 1em} - div.toc h1 {font-size: 140%; margin-bottom: 0em} - div.toc ul {margin-top: 1ex} - .byline {font-size: 120%} - div.figure {margin-left: 2em} - div.caption {font-style: italic; font-weight: bold; margin-top: 1em} - i i {font-style: normal} - img {border: 0} - .copyright {font-size: 70%} - .note {width: 20%; float: right; clear: right; margin-left: .5em} - </style><title>[@@FIXME@@]</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)"><div style="text-align: center" class="head"><h1>[@@FIXME@@]</h1><hr/><div class="byline">Henry S. Thompson</div><div class="byline">@@@</div><div class="copyright">Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a> <a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div><div class="preToC"/><div class="toc"><h1>Table of Contents</h1><ul class="naked"><li><h2>1. <a href="#attendance"> -Attendance</a></h2></li><li><h2>2. <a href="#convenors-report"> -Convenor’s report</a></h2></li><li><h4>2.1. <a href="#f-upper-bow-shower"> 4F Upper Bow shower</a></h4></li><li><h4>2.2. <a href="#regular-meetings-with-staff"> Regular meetings with -staff</a></h4></li><li><h4>2.2.1. <a href="#with-rachel-2024-08-15"> With Rachel 2024-08-15</a></h4></li><li><h4>2.2.2. <a href="#with-henry-2024-08-29"> With Henry 2024-08-29</a></h4></li><li><h4>2.3. <a href="#fire-alarm-upgrade"> Fire Alarm upgrade</a></h4></li><li><h4>2.4. <a href="#kitchen-toilet-leak-into-hideout-café"> Kitchen toilet leak into -Hideout Café</a></h4></li><li><h4>2.5. <a href="#hiring"> -Hiring</a></h4></li><li><h4>2.5.1. <a href="#f-sublet-query"> -4F sublet query</a></h4></li><li><h4>2.6. <a href="#trustees-meeting-2024-08-20"> Trustees meeting -2024-08-20</a></h4></li><li><h2>3. <a href="#cafe"> Cafe</a></h2></li><li><h2>4. <a href="#c-arts"> C Arts</a></h2></li><li><h2>5. <a href="#carpets"> -Carpets</a></h2></li><li><h2>6. <a href="#business-as-usual-septemberdecember"> Business as usual -September–December</a></h2></li><li><h4>6.1. <a href="#contract-staff"> -Contract staff</a></h4></li><li><h4>6.2. <a href="#casual-staff"> -Casual staff</a></h4></li><li><h4>6.3. <a href="#end-of-lets"> End -of lets</a></h4></li><li><h4>6.3.1. <a href="#flats"> -Flats</a></h4></li><li><h4>6.3.2. <a href="#meeting-house"> -Meeting House</a></h4></li><li><h4>6.4. <a href="#meeting-room-microphones"> Meeting Room microphones</a></h4></li><li><h2>7. <a href="#payment-for-use-of-johnston-terrace-garden"> Payment for use of Johnston -Terrace garden</a></h2></li><li><h2>8. <a href="#planning-for-debriefing-meetings"> Planning for debriefing -meetings</a></h2></li><li><h4>8.1. <a href="#internal"> -Internal</a></h4></li><li><h4>8.2. <a href="#with-hartley"> -With Hartley</a></h4></li><li><h2>9. <a href="#date-of-next-meeting"> Date of next meeting</a></h2></li></ul></div><div class="body"><div id="attendance"><h2>1. <a name="attendance"> -Attendance</a></h2><p>RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)</p></div><div id="convenors-report"><h2>2. <a name="convenors-report"> -Convenor’s report</a></h2><div id="f-upper-bow-shower"><h4>2.1. <a name="f-upper-bow-shower"> 4F Upper Bow shower</a></h4><p>2 days after move-in shower packed up, needed new shower and cable, -made good plaster and tile, after 12 days :-(. Details of costs are with -Jackie.</p></div><div id="regular-meetings-with-staff"><h4>2.2. <a name="regular-meetings-with-staff"> Regular meetings with -staff</a></h4><div id="with-rachel-2024-08-15"><h4>2.2.1. <a name="with-rachel-2024-08-15"> With Rachel 2024-08-15</a></h4><p>Extra wiFi has never worked</p><p>Changed plan wrt 1 September as Kitchen not in good enough state</p></div><div id="with-henry-2024-08-29"><h4>2.2.2. <a name="with-henry-2024-08-29"> With Henry 2024-08-29</a></h4><p>Agreed.</p></div></div><div id="fire-alarm-upgrade"><h4>2.3. <a name="fire-alarm-upgrade"> Fire Alarm upgrade</a></h4><p>Deposit of 500GBP was paid, may or may not have been repaid</p><p>Beeper which gives feedback on button-press is no longer happening -:-(</p><p>Hartley asked for a call with HST but never rang.</p></div><div id="kitchen-toilet-leak-into-hideout-café"><h4>2.4. <a name="kitchen-toilet-leak-into-hideout-café"> Kitchen toilet leak into -Hideout Café</a></h4><p>40GBP paid to Hassan for is plumber, our plumber did nothing, hasn’t -billed (yet).</p></div><div id="hiring"><h4>2.5. <a name="hiring"> -Hiring</a></h4><p>We AGREED that we would (seek to) interview any job-sharing -applicants both at once, in person.</p><p>ACTION: HST to post all applications to Dropbox</p><p>AGREED target interview dates of 30/9 and 4/10, all day, here ACTION: -HST to book the Bow Room</p><div id="f-sublet-query"><h4>2.5.1. <a name="f-sublet-query"> -4F sublet query</a></h4><p>AGREED that HST can say that living in at least during the week is a -requirement of taking the flat, no subletting.</p></div></div><div id="trustees-meeting-2024-08-20"><h4>2.6. <a name="trustees-meeting-2024-08-20"> Trustees meeting -2024-08-20</a></h4><p>Carpets: ’subject to John Renshaw” - see below</p></div></div><div id="cafe"><h2>3. <a name="cafe"> Cafe</a></h2><p>Ian Wilson is keen to do a more substantial vegetarian food, but is -willing to undertake a trial period. Office will ask him in for a chat -in due course.</p></div><div id="c-arts"><h2>4. <a name="c-arts"> C Arts</a></h2><p>Two changes of venue manager.</p></div><div id="carpets"><h2>5. <a name="carpets"> -Carpets</a></h2><p>We agreed on the “Sea Blue” sample tile.</p></div><div id="business-as-usual-septemberdecember"><h2>6. <a name="business-as-usual-septemberdecember"> Business as usual -September–December</a></h2><div id="contract-staff"><h4>6.1. <a name="contract-staff"> -Contract staff</a></h4><p>ACTION: HST to let staff know that the existing uplift will continue -until the new Manager is in post.</p><p>ACTION: HST to offer MK the title of Acting Manager in time for the -Thursday meeting.</p></div><div id="casual-staff"><h4>6.2. <a name="casual-staff"> -Casual staff</a></h4><p>Not in a rush to appoint, for a range of reasons, but will look to -advertise again in September.</p></div><div id="end-of-lets"><h4>6.3. <a name="end-of-lets"> End -of lets</a></h4><div id="flats"><h4>6.3.1. <a name="flats"> -Flats</a></h4></div><div id="meeting-house"><h4>6.3.2. <a name="meeting-house"> -Meeting House</a></h4></div></div><div id="meeting-room-microphones"><h4>6.4. <a name="meeting-room-microphones"> Meeting Room microphones</a></h4><p>New light fittings won’t support old mic cables.</p><p>MS will liase with Keith Gunn to ask them to minimise the visual -impact of the trays – above the lights, perhaps? We AGREED they can go -ahead, aim to get done by 28 September for Woodbrooke where you are.</p></div></div><div id="payment-for-use-of-johnston-terrace-garden"><h2>7. <a name="payment-for-use-of-johnston-terrace-garden"> Payment for use of Johnston -Terrace garden</a></h2><p>we AGREE to pay 200GBP to the SWT for that</p></div><div id="planning-for-debriefing-meetings"><h2>8. <a name="planning-for-debriefing-meetings"> Planning for debriefing -meetings</a></h2><div id="internal"><h4>8.1. <a name="internal"> -Internal</a></h4><p>Overtaken, Thursday is in fact this</p></div><div id="with-hartley"><h4>8.2. <a name="with-hartley"> -With Hartley</a></h4><p>ACTION: HST to find out how Hartley is going to be in Edinburgh, and -arrange a walk-through for Friday or Saturday, include Majk in -planning.</p><p>Wrt a follow-on contract, we can have our own discussion about that -in late September/early October.</p><p>Paradise Green not interested in adding Venue 40 Greenside might be -worth contacting again.</p></div></div><div id="date-of-next-meeting"><h2>9. <a name="date-of-next-meeting"> Date of next meeting</a></h2></div></div></body></html> \ No newline at end of file
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-08-27/notes_pdo.html Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,103 @@ +<p>Meeting House Management Committee Agenda 2024-08-27 Tuesday 27 +August, 5 p.m., in 7 Victoria Terrace</p> +<h1 id="attendance"><span class="header-section-number">1</span> +Attendance</h1> +<p>RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)</p> +<h1 id="convenors-report"><span class="header-section-number">2</span> +Convenor’s report</h1> +<h2 id="f-upper-bow-shower"><span +class="header-section-number">2.1</span> 4F Upper Bow shower</h2> +<p>2 days after move-in shower packed up, needed new shower and cable, +made good plaster and tile, after 12 days :-(. Details of costs are with +Jackie.</p> +<h2 id="regular-meetings-with-staff"><span +class="header-section-number">2.2</span> Regular meetings with +staff</h2> +<h3 id="with-rachel-2024-08-15"><span +class="header-section-number">2.2.1</span> With Rachel 2024-08-15</h3> +<p>Extra wiFi has never worked</p> +<p>Changed plan wrt 1 September as Kitchen not in good enough state</p> +<h3 id="with-henry-2024-08-29"><span +class="header-section-number">2.2.2</span> With Henry 2024-08-29</h3> +<p>Agreed.</p> +<h2 id="fire-alarm-upgrade"><span +class="header-section-number">2.3</span> Fire Alarm upgrade</h2> +<p>Deposit of 500GBP was paid, may or may not have been repaid</p> +<p>Beeper which gives feedback on button-press is no longer happening +:-(</p> +<p>Hartley asked for a call with HST but never rang.</p> +<h2 id="kitchen-toilet-leak-into-hideout-café"><span +class="header-section-number">2.4</span> Kitchen toilet leak into +Hideout Café</h2> +<p>40GBP paid to Hassan for is plumber, our plumber did nothing, hasn’t +billed (yet).</p> +<h2 id="hiring"><span class="header-section-number">2.5</span> +Hiring</h2> +<p>We AGREED that we would (seek to) interview any job-sharing +applicants both at once, in person.</p> +<p>ACTION: HST to post all applications to Dropbox</p> +<p>AGREED target interview dates of 30/9 and 4/10, all day, here ACTION: +HST to book the Bow Room</p> +<h3 id="f-sublet-query"><span class="header-section-number">2.5.1</span> +4F sublet query</h3> +<p>AGREED that HST can say that living in at least during the week is a +requirement of taking the flat, no subletting.</p> +<h2 id="trustees-meeting-2024-08-20"><span +class="header-section-number">2.6</span> Trustees meeting +2024-08-20</h2> +<p>Carpets: ’subject to John Renshaw” - see below</p> +<h1 id="cafe"><span class="header-section-number">3</span> Cafe</h1> +<p>Ian Wilson is keen to do a more substantial vegetarian food, but is +willing to undertake a trial period. Office will ask him in for a chat +in due course.</p> +<h1 id="c-arts"><span class="header-section-number">4</span> C Arts</h1> +<p>Two changes of venue manager.</p> +<h1 id="carpets"><span class="header-section-number">5</span> +Carpets</h1> +<p>We agreed on the “Sea Blue” sample tile.</p> +<h1 id="business-as-usual-septemberdecember"><span +class="header-section-number">6</span> Business as usual +September–December</h1> +<h2 id="contract-staff"><span class="header-section-number">6.1</span> +Contract staff</h2> +<p>ACTION: HST to let staff know that the existing uplift will continue +until the new Manager is in post.</p> +<p>ACTION: HST to offer MK the title of Acting Manager in time for the +Thursday meeting.</p> +<h2 id="casual-staff"><span class="header-section-number">6.2</span> +Casual staff</h2> +<p>Not in a rush to appoint, for a range of reasons, but will look to +advertise again in September.</p> +<h2 id="end-of-lets"><span class="header-section-number">6.3</span> End +of lets</h2> +<h3 id="flats"><span class="header-section-number">6.3.1</span> +Flats</h3> +<h3 id="meeting-house"><span class="header-section-number">6.3.2</span> +Meeting House</h3> +<h2 id="meeting-room-microphones"><span +class="header-section-number">6.4</span> Meeting Room microphones</h2> +<p>New light fittings won’t support old mic cables.</p> +<p>MS will liase with Keith Gunn to ask them to minimise the visual +impact of the trays – above the lights, perhaps? We AGREED they can go +ahead, aim to get done by 28 September for Woodbrooke where you are.</p> +<h1 id="payment-for-use-of-johnston-terrace-garden"><span +class="header-section-number">7</span> Payment for use of Johnston +Terrace garden</h1> +<p>we AGREE to pay 200GBP to the SWT for that</p> +<h1 id="planning-for-debriefing-meetings"><span +class="header-section-number">8</span> Planning for debriefing +meetings</h1> +<h2 id="internal"><span class="header-section-number">8.1</span> +Internal</h2> +<p>Overtaken, Thursday is in fact this</p> +<h2 id="with-hartley"><span class="header-section-number">8.2</span> +With Hartley</h2> +<p>ACTION: HST to find out how Hartley is going to be in Edinburgh, and +arrange a walk-through for Friday or Saturday, include Majk in +planning.</p> +<p>Wrt a follow-on contract, we can have our own discussion about that +in late September/early October.</p> +<p>Paradise Green not interested in adding Venue 40 Greenside might be +worth contacting again.</p> +<h1 id="date-of-next-meeting"><span +class="header-section-number">9</span> Date of next meeting</h1>
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-08-29/notes.html Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,154 @@ +<?xml version="1.0" encoding="US-ASCII"?> +<!DOCTYPE html + PUBLIC "-//HST//DTD XHTML5 1.0 Transitional//EN" "http://www.ltg.ed.ac.uk/~ht/xhtml5.dtd"> +<html xmlns="http://www.w3.org/1999/xhtml"><head><meta name="copyright" content="Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. 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"; + display: inline-block; + font-size: 80%; + width: 3em; + padding-left: auto; + margin-left: auto; + text-align: right; + } + + /* content doesn't combine :-( */ + pre.numbered.cl code::before { + content: counter(listing) ". $ "; + display: inline-block; + font-size: 80%; + width: 3em; + padding-left: auto; + margin-left: auto; + text-align: right; + } + @page { size: A4 portrait; margin: 2cm; + orphans: 2; widows: 2;} + @media screen { + body {width: 20cm; margin-left: auto; margin-right: auto} + } + @media print { + body {font-size: 10pt} + h1, h2, h3, h4 {page-break-after: avoid} + } + pre.code {font-family: monospace; + font-weight: bold; + line-height: 120%; + padding-top: 0.2em; + padding-bottom: 0.2em; + padding-left: 1em; + padding-right: 1em; + border-style: solid; + border-left-width: 1em; + border-top-width: thin; + border-right-width: thin; + border-bottom-width: thin; + border-color: #95ABD0; + color: #00428C; + background-color: #E4E5E7; +} + pre {margin-left: 0em} + div.toc h2 {font-size: 120%; margin-top: 0em; margin-bottom: 0em} + div.toc h4 {font-size: 100%; margin-top: 0em; margin-bottom: 0em; + margin-left: 1em} + div.toc h1 {font-size: 140%; margin-bottom: 0em} + div.toc ul {margin-top: 1ex} + .byline {font-size: 120%} + div.figure {margin-left: 2em} + div.caption {font-style: italic; font-weight: bold; margin-top: 1em} + i i {font-style: normal} + img {border: 0} + .copyright {font-size: 70%} + .note {width: 20%; float: right; clear: right; margin-left: .5em} + </style><style type="text/css">.a::before {content: "ACTION: "; font-weight: bold}</style><title>MEK Meeting 2024-08-29</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)"><div style="text-align: center" class="head"><h1>MEK Meeting 2024-08-29</h1><hr/><div class="byline">Henry S. +Thompson</div><div class="byline">Tuesday 29 August 2024<br/>7 Victoria Terrace</div><div class="copyright">Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a> <a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div><div class="body"><div><h2>1. Attendance</h2><p>Eliza Giles (EG), Ken Latham (KL), Majk Stokes (MS), Henry S. Thompson +(HST)</p></div><div><h2>2. Report on MHMC meeting 2024-08-27</h2><p>HST shared aspects of the Committee's meeting:</p><p>C'ttee very pleased with staff's stepping up in challenging +circumstances.</p><p>MS to be given the title of Acting Manager</p><p>Salary uplift to continue until new Manager in place, at least through +October.</p><p>Interviews and appointment of new casual staff can be done for October if +it's clear that help is needed due to bookings received.</p><p class="a">MS to move forward with carpet</p></div><div><h2>3. Staff feedback on the last seven weeks</h2><div><h4>3.1. Problems</h4><p>A number of missing or broken items. Consumables were often missing; loo roll +didn’t arrive until 15/8, soap often missing. E.g. one Sunday when no loo roll in any of the +loos.</p><p>We had to do some emptying of bin bags.</p><p>WiFi - This impacted our own ability to do our own work, because of +low bandwidth and/or ‘no internet’</p><p>Kitchen - Not our cleaners job, did CV expect it? MEK cleaned it +from time to time: sweeping and wiping surfaces. Performers in there? Gap(s) in +the licence. Food out, so mice flourished. Fridge available? “You have to name +and date your food, or we’ll through it away”. Buckets left with dirty water +in.</p><p>Use of kitchen by them as an office +made cleaning difficult.</p><p>Weekend cleaning is necessary, doesn't appear to have been happening, +we did some cleaning on Sunday and/or Monday morning (kitchen, loos, loo seats +in particular).</p><p>Some emergency lights were completely blacked out, H&S violation</p><p>Staffing level seemed low in general, and several venue managers +resigned in the early weeks.</p><p>A fair amount of wall scarring from use of blue-tack</p></div><div><h4>3.2. For next time, if there is one</h4><p>Paper hand towels? We didn’t this time, worked OK? Probably some +use of loo roll for drying</p><p>Should we require use of our own consumables suppliers next time: fits +with ethos, fits our containers. </p><p>Start and end of day procedures – define/clarify, who’s responsible +for what. E.g. turning <i>on</i> the emergency lighting is our job.</p><p>Clarify who repairs things. We do a daily inspection and fix things/bill +for getting them fixed</p><p>In general if there are things we agree are are responsibility that we +are going to do for their benefit, we will have to charge +for that, not clear how e.g. lump sum vs. timesheet.</p><p>Leave less cutlery/plates etc. out for them</p><p>Ask for kitchen counters to be cleared away each night?</p><p>Clarify who is going to empty bin bags, get agreement on how does/polices triage (recyclable/food +waste/rubbish). Do we have to be responsible for all this so it can be done as +we would like?</p><p>We need to spend more time up front preparing the +building and flats. Should we do a complete set of photos? What is 'complete'?</p><p>Emergency lights can’t be completely covered, dimmed, e.g. with gel overlay, is +OK</p><p>We need a designated contact person, who is on site most of most days, for niggles (E.g. +shoes in the kitchen :-). If this changes, or is a shared task, continuity +needs to be ensured.</p><p>Better policing of companies wrt care of the building in general, e.g. blue-tack</p></div><div><h4>3.3. General comments</h4><p>One negative comment on the first Sunday about the meeting space, but +most feedback on that was positive.</p><p>In general Sundays went well. Mid-week Meeting also worked well, bar steps for Tony +Peach, Margaret Anderson and someone else with limited mobility.</p><p>As an ethical workplace, how do we feel about the way C Venues treats +their staff, both volunteer and paid?</p></div></div><div><h2>4. Was it OK? Do this again (with C Venues or someone else)?</h2><dl class=" "><dt><b><a name="KL">KL</a></b></dt><dd>More ‘unexpected work’ than +‘unpleasant’</dd><dt><b><a name="EG">EG</a></b></dt><dd>The annoying things could be sorted in the agreement, +including a process for things that are still unclear (e.g. the toilet leak)</dd><dt><b><a name="MS">MS</a></b></dt><dd>Niggles rather than disasters. Worth looking for alternatives, +e.g. Greenside, before committing to C Arts, bearing in mind that they would +have <i>their</i> teething problems</dd></dl></div><div><h2>5. Miscellaneous</h2><p class="a">HST to get C Venue's (local) +network guy’s contact details from Hartley</p><p class="a">KL to scan and +distribute missing/broken items list</p><p class="a">HST to figure out how to +address the need for a regular MEK - MCMember meeting with a schedule that has +no full MEK overlap time in it.</p><p>Clarification wrt staff cover going forward: Ellie +is <i>not</i> happy about evening or Saturday working, and MEK are covering a +lot of evening/Saturday shifts in September.</p><p>Keith Gunn to go ahead with new cable +trays.</p><p>MS has renewed Giffgaff contract</p><p>Ian Wilson will be visiting about café +some time soon</p><p class="a">HST to check the state of the T&C redo by +Trustees.</p><p class="a">HST, with respect to the matter of listing 7 VT on meeting agency sites that charge a +premium, take this to MHMC for review/decision.</p></div></div></body></html> \ No newline at end of file
--- a/MHMC/2024-08-29/notes.txt Tue Apr 29 15:46:28 2025 +0100 +++ /dev/null Thu Jan 01 00:00:00 1970 +0000 @@ -1,101 +0,0 @@ -ACTION: MS to move forward with carpet (PY and JK) - -HST report - - * [missing/broken items] -- consumables were often missing; loo roll - didn't arrive until 15/8, soap often missing. Use our suppliers - next time: fits with ethos, fits our containers. E.g. one Sunday - when no loo roll in any of the loos. - - * Paper hand towels? We didn't this time, worked OK? Probably some - use of loo roll for drying - - * Start and end of day procedures -- define/clarify, who's - responsible for what. E.g. turning _on_ the emergency lighting is - our job. - - * WHo repairs things? We do a daily inspection and fix things/bill - for getting them fixed - - * If there are things we are now going to do, we will have to charge - for that, not clear how e.g. lump sum vs. timeshet. - - * WiFi - This impacted our own ability to do our own work, because of - low bandwidth and/or 'no internet' - - * Kitchen - Not our cleaners job, did CV expect it? MEK cleaned it - from time to time: sweeping and wiping surfaces. Performers in - there? Gap(s) in the licence. Food out, so mice flourished. - Fridge available? "You have to name and date your food, or we'll - through it away". Buckets left with dirty water in. - - Leave less cutlery/plates etc. out for them - - Use as an office made cleaning difficult - should clear away each night? - - * Emptying bin bags, agreeing about triage (recyclable/food - waste/rubbish). Do we have to be responsible for all this so it - can be done as we would like. - - * Weekend cleaning is necessary, we did some cleaning on Sunday - and/or Monday morning (kitchen, loos, loo seats in particular). - - * We need to spend more time up front preparing the building - - * Emergency lights can't be completely covered, dimmed is OK - - * Contact person, who is on site most of most days, for niggles - (E.g. shoes in the kitchen :-) (continuity) - - * Staffing level in general - - * Poster mount scarring - - * More pictures in advance... - - * Staples in the poster boards - - * Discount for 4F wrt shower - - * One negative comment about the Sunday meeting space (HST disagreed) - - * As an ethical workplace, how do we feel about the way CVenue treats - their staff, both volunteer and paid? - - * Sundays have gone well (Wednesdays worked well, bar steps for Tony - Peach and Margaret Anderson and someone else with limited mobility). - -Do this again? - - KL -- more 'unexpected work' than 'unpleasant' - - EG -- The annoying things could be sorted in the agreement, including - a process for things that are still unclear (e.g. the toilet - leak) - - MS -- Niggles rather than disasters. Worth looking for - alternatives, e.g. Greenside, before committing to CArts, - bearing in mind that they would have _their_ teething problems - -ACTION: HST to get their (local) network guy's contact details from Hartley - -ACTION: KL to scan and distribute missing/broken items list - -ACTION: HST to figure out how to address the need for a regular MEK - - MCMember meeting with a schedule that has no full MEK overlap time in - it. - -Clarification wrt casual staffing: Ellie is _not_ happy about evening -or saturday working, and MEK are covering a lot of evening/Saturday -shifts. - -Keith Gunn to go ahead with new cable trays. - -MS has renewed Giffgaff contract - -Ian Wilson will be visiting some time soon - -HST: To check the state of the T&C redo by Trustees. - -HST: To go through MHMC on listing on sites that charge a premium -
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-08-29/notes.xml Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,119 @@ +<?xml version='1.0' encoding='UTF-8'?> +<!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "d:\\lib\\xml\\doc.dtd" > +<doc xmlns:x="http://www.w3.org/1999/xhtml"> + <head><title>MEK Meeting 2024-08-29</title><author>Henry S. +Thompson</author><date>Tuesday 29 August 2024<x:br/>7 Victoria Terrace</date><style>.a::before {content: "ACTION: "; font-weight: bold}</style></head> + <body> + <div> + <title>Attendance</title> + <p>Eliza Giles (EG), Ken Latham (KL), Majk Stokes (MS), Henry S. Thompson +(HST)</p> + </div> + <div> + <title>Report on MHMC meeting 2024-08-27</title> + <p>HST shared aspects of the Committee's meeting:</p> + <p>C'ttee very pleased with staff's stepping up in challenging +circumstances.</p> + <p>MS to be given the title of Acting Manager</p> + <p>Salary uplift to continue until new Manager in place, at least through +October.</p> + <p>Interviews and appointment of new casual staff can be done for October if +it's clear that help is needed due to bookings received.</p> + <p class="a">MS to move forward with carpet</p> + </div> + <div> + <title>Staff feedback on the last seven weeks</title> + <div> + <title>Problems</title> + <p>A number of missing or broken items. Consumables were often missing; loo roll +didn’t arrive until 15/8, soap often missing. E.g. one Sunday when no loo roll in any of the +loos.</p> + <p>We had to do some emptying of bin bags.</p> + <p>WiFi - This impacted our own ability to do our own work, because of +low bandwidth and/or ‘no internet’</p> + <p>Kitchen - Not our cleaners job, did CV expect it? MEK cleaned it +from time to time: sweeping and wiping surfaces. Performers in there? Gap(s) in +the licence. Food out, so mice flourished. Fridge available? “You have to name +and date your food, or we’ll through it away”. Buckets left with dirty water +in.</p> + <p>Use of kitchen by them as an office +made cleaning difficult.</p> + <p>Weekend cleaning is necessary, doesn't appear to have been happening, +we did some cleaning on Sunday and/or Monday morning (kitchen, loos, loo seats +in particular).</p> + <p>Some emergency lights were completely blacked out, H&S violation</p> + <p>Staffing level seemed low in general, and several venue managers +resigned in the early weeks.</p> + <p>A fair amount of wall scarring from use of blue-tack</p> + </div> + <div> + <title>For next time, if there is one</title> + <p>Paper hand towels? We didn’t this time, worked OK? Probably some +use of loo roll for drying</p> + <p>Should we require use of our own consumables suppliers next time: fits +with ethos, fits our containers. </p> + <p>Start and end of day procedures – define/clarify, who’s responsible +for what. E.g. turning <emph>on</emph> the emergency lighting is our job.</p> + <p>Clarify who repairs things. We do a daily inspection and fix things/bill +for getting them fixed</p> + <p>In general if there are things we agree are are responsibility that we +are going to do for their benefit, we will have to charge +for that, not clear how e.g. lump sum vs. timesheet.</p> + <p>Leave less cutlery/plates etc. out for them</p> + <p>Ask for kitchen counters to be cleared away each night?</p> + <p>Clarify who is going to empty bin bags, get agreement on how does/polices triage (recyclable/food +waste/rubbish). Do we have to be responsible for all this so it can be done as +we would like?</p> + <p>We need to spend more time up front preparing the +building and flats. Should we do a complete set of photos? What is 'complete'?</p> + <p>Emergency lights can’t be completely covered, dimmed, e.g. with gel overlay, is +OK</p> + <p>We need a designated contact person, who is on site most of most days, for niggles (E.g. +shoes in the kitchen :-). If this changes, or is a shared task, continuity +needs to be ensured.</p> + <p>Better policing of companies wrt care of the building in general, e.g. blue-tack</p> + </div> + <div> + <title>General comments</title> + + <p>One negative comment on the first Sunday about the meeting space, but +most feedback on that was positive.</p> + <p>In general Sundays went well. Mid-week Meeting also worked well, bar steps for Tony +Peach, Margaret Anderson and someone else with limited mobility.</p> + <p>As an ethical workplace, how do we feel about the way C Venues treats +their staff, both volunteer and paid?</p> + </div> + </div> + <div> + <title>Was it OK? Do this again (with C Venues or someone else)?</title> + <list type="defn"> + <item term="KL">More ‘unexpected work’ than +‘unpleasant’</item> + <item term="EG">The annoying things could be sorted in the agreement, +including a process for things that are still unclear (e.g. the toilet leak)</item><item term="MS">Niggles rather than disasters. Worth looking for alternatives, +e.g. Greenside, before committing to C Arts, bearing in mind that they would +have <emph>their</emph> teething problems</item> + </list> + </div> + <div> + <title>Miscellaneous</title> + <p class="a">HST to get C Venue's (local) +network guy’s contact details from Hartley</p><p class="a">KL to scan and +distribute missing/broken items list</p> + <p class="a">HST to figure out how to +address the need for a regular MEK - MCMember meeting with a schedule that has +no full MEK overlap time in it.</p> + <p>Clarification wrt staff cover going forward: Ellie +is <emph>not</emph> happy about evening or Saturday working, and MEK are covering a +lot of evening/Saturday shifts in September.</p> + <p>Keith Gunn to go ahead with new cable +trays.</p> + <p>MS has renewed Giffgaff contract</p> + <p>Ian Wilson will be visiting about café +some time soon</p> + <p class="a">HST to check the state of the T&C redo by +Trustees.</p> + <p class="a">HST, with respect to the matter of listing 7 VT on meeting agency sites that charge a +premium, take this to MHMC for review/decision.</p></div> + </body> +</doc>
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"; + display: inline-block; + font-size: 80%; + width: 3em; + padding-left: auto; + margin-left: auto; + text-align: right; + } + + /* content doesn't combine :-( */ + pre.numbered.cl code::before { + content: counter(listing) ". $ "; + display: inline-block; + font-size: 80%; + width: 3em; + padding-left: auto; + margin-left: auto; + text-align: right; + } + @page { size: A4 portrait; margin: 2cm; + orphans: 2; widows: 2;} + @media screen { + body {width: 20cm; margin-left: auto; margin-right: auto} + } + @media print { + body {font-size: 10pt} + h1, h2, h3, h4 {page-break-after: avoid} + } + pre.code {font-family: monospace; + font-weight: bold; + line-height: 120%; + padding-top: 0.2em; + padding-bottom: 0.2em; + padding-left: 1em; + padding-right: 1em; + border-style: solid; + border-left-width: 1em; + border-top-width: thin; + border-right-width: thin; + border-bottom-width: thin; + border-color: #95ABD0; + color: #00428C; + background-color: #E4E5E7; +} + pre {margin-left: 0em} + div.toc h2 {font-size: 120%; margin-top: 0em; margin-bottom: 0em} + div.toc h4 {font-size: 100%; margin-top: 0em; margin-bottom: 0em; + margin-left: 1em} + div.toc h1 {font-size: 140%; margin-bottom: 0em} + div.toc ul {margin-top: 1ex} + .byline {font-size: 120%} + div.figure {margin-left: 2em} + div.caption {font-style: italic; font-weight: bold; margin-top: 1em} + i i {font-style: normal} + img {border: 0} + .copyright {font-size: 70%} + .note {width: 20%; float: right; clear: right; margin-left: .5em} + </style><style type="text/css">.a::before {content: "ACTION: "; font-weight: bold}</style><title>Meeting House Management Committee 2024-10-08 Minutes</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)"><div style="text-align: center" class="head"><h1>Meeting House Management Committee 2024-10-08 Minutes</h1><hr/><div class="byline">Henry S. Thompson</div><div class="byline">Tuesday 8 October, 5 p.m.<br/>7 Victoria Terrace</div><div class="copyright">Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a> <a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div><div class="preToC"/><div class="toc"><h1>Table of Contents</h1><ul class="naked"><li><h2>1. <a href="#attendance">Attendance</a></h2></li><li><h2>2. <a href="#convenors-report"> +Convenor’s report</a></h2></li><li><h2>3. <a href="#staff">Staffing</a></h2></li><li><h2>4. <a href="#date-of-next-meeting"> Date of next meeting</a></h2></li></ul></div><div class="body"><div id="attendance"><h2>1. <a name="attendance">Attendance</a></h2><ul class="naked "><li><a name="Present"><b>Present</b></a> +  J. P. Ascher (via Zoom) (JP), Rachel Fitzgerald (RF), Katrina McCrea (KM), Jacqueline Noltingk (JN), Henry S. Thompson (HST)</li><li><a name="Prevented"><b>Prevented</b></a> +  Laragh +Quinney (LQ)</li></ul></div><div id="convenors-report"><h2>2. <a name="convenors-report"> +Convenor’s report</a></h2><div><h4>Property matters</h4><p>HST has asked JP to take on the property portfolio, primarily 3F2 in the first +instance. Changes in Trustee membership need to be updated to Clan Gordon, and +then HST will ask Trustees to nominate JP as contact point.</p></div><div><h4>New Manager(s) appointment status</h4><p>For the benefit of those not on the appointments panel (RF, KM, HST), HST gave a short recap of the events from the interviews onwards.</p><p>We discussed how we should respond to the email HST recently received +from Majk Stokes (MS): We need to apologise as a committee for the lack of +support from his line management, including ourselves.</p><p>We considered both the timing and the appropriate structure for a +response, and concluded that:</p><ul class=" "><li>Attempting to provide detailed written responses was neither +possible nor appropriate</li><li>That a meeting, perhaps best thought of as a threshing meeting, with the appointments panel to address the questions +as best we could was the right first step, but would need time to prepare +carefully for</li><li>Only after such a meeting would a Meeting for Clearness to help MS +look forward be appropriate</li><li>The role of the Friends asked to help someone in a Meeting for +Clearness is to listen, and to <i>ask</i> questions, not to answer them</li><li>Esther Shreve was mentioned as a possible person from outside the +appointments process to invite to a Clearness meeting</li></ul></div></div><div id="staff"><h2>3. <a name="staff">Staffing</a></h2><p>We <b>AGREED</b> to continue the salary and hours uplift for the +Meeting House contract staff (MS, +Ellie Giles and Ken Latham) through November, as the new Managers will not be in +post before the middle of the month, and thereafter the responsibility for helping them learn +their new roles will fall primarily on the contract staff. +</p></div><div id="date-of-next-meeting"><h2>4. <a name="date-of-next-meeting"> Date of next meeting</a></h2><p>TBA.</p></div></div></body></html> \ No newline at end of file
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-10-08/minutes.xml Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,59 @@ +<?xml version='1.0' encoding='UTF-8'?> +<!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "/home/ht/lib/xml/doc.dtd" > +<doc xmlns:x="http://www.w3.org/1999/xhtml"> + <head> + <title>Meeting House Management Committee 2024-10-08 Minutes</title> + <author>Henry S. Thompson</author> + <date>Tuesday 8 October, 5 p.m.<x:br/>7 Victoria Terrace</date> + <style>.a::before {content: "ACTION: "; font-weight: bold}</style> + </head> + <body> + <div id="attendance"> + <title>Attendance</title> + <list type="1defn"> + <item term="Present">J. P. Ascher (via Zoom) (JP), Rachel Fitzgerald (RF), Katrina McCrea (KM), Jacqueline Noltingk (JN), Henry S. Thompson (HST)</item> + <item term="Prevented">Laragh +Quinney (LQ)</item> + </list></div> + <div id="convenors-report"><title> +Convenor’s report</title> + <div> + <title>Property matters</title> + <p>HST has asked JP to take on the property portfolio, primarily 3F2 in the first +instance. Changes in Trustee membership need to be updated to Clan Gordon, and +then HST will ask Trustees to nominate JP as contact point.</p></div> + <div> + <title>New Manager(s) appointment status</title> + <p>For the benefit of those not on the appointments panel (RF, KM, HST), HST gave a short recap of the events from the interviews onwards.</p> + <p>We discussed how we should respond to the email HST recently received +from Majk Stokes (MS): We need to apologise as a committee for the lack of +support from his line management, including ourselves.</p> + <p>We considered both the timing and the appropriate structure for a +response, and concluded that:</p> + <list> + <item>Attempting to provide detailed written responses was neither +possible nor appropriate</item> + <item>That a meeting, perhaps best thought of as a threshing meeting, with the appointments panel to address the questions +as best we could was the right first step, but would need time to prepare +carefully for</item> + <item>Only after such a meeting would a Meeting for Clearness to help MS +look forward be appropriate</item> + <item>The role of the Friends asked to help someone in a Meeting for +Clearness is to listen, and to <emph>ask</emph> questions, not to answer them</item> + <item>Esther Shreve was mentioned as a possible person from outside the +appointments process to invite to a Clearness meeting</item> + </list> + </div> + </div> + <div id="staff"> + <title>Staffing</title> + <p>We <name>AGREED</name> to continue the salary and hours uplift for the +Meeting House contract staff (MS, +Ellie Giles and Ken Latham) through November, as the new Managers will not be in +post before the middle of the month, and thereafter the responsibility for helping them learn +their new roles will fall primarily on the contract staff. +</p> + </div> + <div id="date-of-next-meeting"><title> Date of next meeting</title> +<p>TBA.</p> +</div></body></doc>
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-11-20/agenda.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,38 @@ +Meeting House Management Committee Agenda 2024-11-20 +Wednesday 20 November, 5 p.m., in 7 Victoria Terrace + +* Attendance + +* Convenor's report + + * Trustees meeting 2024-11-12 + + * New Clerk to Trustees: Martin Ward, Kelso + + * Further member for MHMC + + * Casual staff + + * New Managers induction + + * Introduction to CE, SESAM + + * Staff meeting 2024-11-14 + +* Managers' report + + * New Carpet + +* Christmas opening + +* Date of next meeting + + 18 December ?, if needed + +* 3F2 Upper Bow + +* Any other business + +* Time without staff + +* Date of next meeting
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-11-20/notes.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,55 @@ +Meeting House Management Committee Agenda 2024-11-20 +Wednesday 20 November, 5 p.m., in 7 Victoria Terrace + +* Attendance + +* Convenor's report + + * Trustees meeting 2024-11-12 + + * New Clerk to Trustees: Martin Ward, Kelso + + * Further member for MHMC + + *ACTION*: On HST to speak with Dan ... wrt possible YF to suggest + + * Casual staff + + * New Managers induction + + * Introduction to CE, SESAM + + * Staff meeting 2024-11-14 + +* Managers' report + + * New Carpet + +* Christmas opening + +* Date of next meeting + + 19d December ?, if needed + +* 3F2 Upper Bow + + * *ACTION*: HST to ask C G if we can start early in the New Year. + +* Majk's requests going forward + * 2day week + * Projects: green, venue + * Title: Project manager + * Sabbatical next year, part-paid (from annual leave) + * 3 months of transition pay (just Majk?) + +* Any other business + +* Time without staff + +* Date of next meeting + +We request Trustees' permission to extend the uplift for MEK, for a +further month, to the end of the year. This will give the new +Managers time to get settled in, observe how things have been run, +learn where the existing staff's strenths are and then prepare a plan +for how they will fit in and the changes this will bring.
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-12-09/agenda.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,85 @@ +Meeting House Management Committee Agenda 2024-12-09 +Monday 9 December, 5 p.m., in 7 Victoria Terrace + +* Attendance: tutti + +* Convenor's report + + * Trustees between meetings decision 2024-11-12 + + Unofficially agreed to December salary uplift for MEK + + * Further member for MHMC + + HST approached Dan ... wrt possible YF to suggest, no reply as + yet, continued + + * HST emailed Clan Gordon if we can start early in the New Year, + called today, still no date when we could expect them to pick us + back up + + * COVID-19 Enquiry + +* Managers' report + + * Holiday Cover* + + * Christmas opening + + * Carpet Situation* + + * Casual staff + + * Staff Development* + +* Finances + + * Good news/bad news + Income ahead of budget, expenditures even more ahead, so net + deficit, but less than budgeted + + * Legacy + Sue Freshwater's estate has cleared probate, and SESAM have + received nearly 320,000GBP + +* Lets + + NFPB: Precedent for charging or not? + + We currently hold our meetings as hybrid events, with probably +about 25 people attending in person and others online. + * The meetings take place on Saturdays, between 10am for setting up +and 5pm to pack away (the meeting itself will probably start and end +an hour after/before those times). + * It is helpful to have a room that can allow a couple of tables +for resources and space for people to move about during the day. + * We can bring our own equipment for the hybrid element of the +meeting, provided there is good wifi. But if there is equipment in the +building that we could use, that would be helpful. + * We would like access to a kitchen for making hot drinks - or to +have these provided - and for Friends to be able to eat their lunches +in the building if they wish to. + * If Meetings can provide a meeting space at no or low cost as a +way of supporting NFPB, that would be appreciated, though we realise +that we are not alone in facing financial challenges. + + YFGM: How much should they donate -- 200/300 in the past per MS + More than nothing, which is likely, but less than ~400 concession + +* Summer 2025 + + * Momentum + + * Greenside + + * C Venues + +* Any other business + + 3F2 + +* Time without staff + + * Cover on 30 December + +* Date of next meeting
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2025-01-13/agenda.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,38 @@ +Meeting House Management Committee Agenda 2025-01-13 +Monday 13 January, 5 p.m., in 7 Victoria Terrace + +* Attendance + +* Convenor's report + + * Meeting with Hartley Kemp 2024-12-16 + + * Staff meeting 2025-01-10 + +* Managers' report + + * Outstanding charges to CVenues + +* 3F2 report + +* Summer 2025 + + * Momentum + + * Greenside + + * C Venues + + * Zoo + +* Date of next meeting + + 18 December ?, if needed + +* 3F2 Upper Bow + +* Any other business + +* Time without staff + +* Date of next meeting
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2025-01-13/notes.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,100 @@ +Meeting House Management Committee Agenda 2025-01-13 +Monday 13 January, 5 p.m., in 7 Victoria Terrace + +* Attendance + +* Convenor's report + + * Meeting with Hartley Kemp 2024-12-16 + Hartley subdued, apologised for staff pblms, said they wouldn't + happen again, but no details of why/how. + Some pushback on blinds, wasn't me guv. + + * Team meeting 2025-01-10 + Fine, but not needed on a regular basis, always possible for HST + nd MM to meet + +* Managers' report + + * Outstanding charges to CVenues + Four items where money owed, which we need to move to invoicing + ASAP + 1) ENergy prices + ACTION Henry: Ask Miranda where she kept the meter readings + your were taking + Write that off unless we find something real soon. + 2) Fire door, reconnected, bill charged to Hartley. + 3) Lift lady coming back, will ask invoice in advance. + 4) Original manufacturer is gone. Blinds are built-in to the + windowframe, so way to get them out is not obviously + possible. Keith Baxter thought, maybe, destructively. + Two quotes, ~100/blind for 8, outside the existing frame. + Other quote assumed someone would remove the existing blinds, + 300 each. + Blackout blinds? Two or three only OK? + Get Keith to bill Hartley for 500 and draw a line. + + * Momentum + + Verity in on Thursday, she likes the place. Fringe Society price + of 17,500. + + was mentioned. She has two quote for 8000 plus VAT == 9600. They + would prefer us, the others are an unused office space with + security check, another not such a good location. Delegates will + be housed in Motel 1. 23 days, M--Sat 9--6. + + Meeting to come on 20th for choosing their short list. + + Advice is offer 14/15, 12 is final target, but 10 if that's the + only way + + * Heating is up and getting better feedback. + + * Staff proposals, have been reviewed by MS and EG and they're happy + ACTION: HST to present this to Trustees. + + Sabbatical proposal for MS in the not-immediate future + +* 3F2 report + + Southside have said 'yes'. + + Russian PG and (wife/partner) would rent it as is. + Offer a two-week trial for utilities only (number to be agreed). + + ACTION: HST to get an appointment letter for JP as representative + and a copy of the deed. + + Check on Pest report wrt carpet moth + + We AGREED to JP's proposal + +* Summer 2025 + + * Momentum + + * Greenside + + ACTION HST: Talk to SESAM CLerk wrt Alcohol + + * C Venues + + * Zoo + +* Date of next meeting + + ACTION HST to canvas a good evening day/evening, and set a date at + mid- to late-March + +* Any other business + + None + +* Time without staff + + What feedback do we have for S&A at a 3-month meeting + ACTION HST: survey membership w/o S&A for positive (or negative) + feedback, set a date + TOIL will need to be addressed. +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2025-04-01/CVenues_draft_changes.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,28 @@ +1.4 - Hartley has agreed to give us a space for Midweek Meeting for +Worship, from 12:15 to 13:30 each Wednesday. The exact room might vary +according to their schedule. We’ll be responsible for getting people in and +out on time. + +3 - We have pushed the rent up to £12,000. + +6.10 - We’ll get someone from C Venues added to the Intruder Alarm phone +dialler list for the rented period. + +7.4 - We’ve added a clause to agree that both parties will notify the other +promptly if there are any issues, damages, etc. + +7.5 - We’ve specified that they need our *written* permission to get +anything in the building altered. (We want to make sure we always have a +paper trail) + +12.1 - We’ve agreed that they can run a cafe and keep any profit they make. +(There was a bit before saying “Alternatively we might make a separate +joint arrangement”). + +13.3 - We added a clause saying that both parties will share contact +details for the relevant managers with each other. + +18 - We’ve added a final clause that basically says any changes/extra +discussion has to go through us. It’s part of the drive (including 7.5 and +13.3) to ensure we have clear lines of communication and written records of +everything.
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2025-04-01/agenda.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,47 @@ +Meeting House Management Committee Agenda 2025-04-01 +Tuesday 1 April, 5:15 p.m., in 7 Victoria Terrace + +* Attendance + +* Convenor's report + + * Welcome to new member + + * Lift outage + + * Trustees meetings 14 January, 18 March + + * Interim review with MH Managers + + * Between Meetings decision 13 February + + * Quinquenial review + +* Managers' report + + * C Venues summer 2025 + + - See draft licence and summary of major changes attached + + - Non-alcoholic beers + + * Update on the intruder alarm + + * Possibility of a new cleaning contract. + + * Majk Stokes new contract details + + * Possibility of a filming let + +* 3F2 report + +* Police action in London on 27 March + +* Special item + +* Any other business + +* Time without staff + +* Date of next meeting +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/3_month_Managers.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,58 @@ +Flat is OK, one small pblm with humidity + +What's good: + + SS: enjoyable, transition has gone well, caveats below, a good fit, + working well with a good team, Quakers friendly and welcoming, + moral and ethics a plus + AK: Having a positive impact, started well, more to come, next week + new structure starts + +Observations: Needs attention: Ken's contract(s) + Taking longer to get stuck in to the core aspects of the job: + 1) Mopping up after the Fringe; + 2) Staff restructures; + 3) Planning for next summer; + 4) End of year financial audit. +Sometimes a bit frustrated by the hangover of the Fringe, which in +principle should have been handled before we came on board. + +A bit tricky, complex internal stuff, arising from the history of the +challenge of Majk's situation. + +ACTION: HST to start having regular 1630 Friday meetings with +Managers, biweekly to start, cancel if not required. Start on 28 Feb. + +[Hartley has written off the £500 deposit, paid the IMS bill, and + agreed difference between shower and window. Still waiting on lift + voice.] + +Less good: + + 1) Boundaries between Managers and HST, example: timing of HST's + announcement of MS and EG's job changes. HST should have shown + the report to the Managers before it went in/public. + + 2) HST screwed up wrt SS's role in Hartley's visit in the subsequent + MHMC meeting, acknowledged and apologised for. + + 3) More communication, see regular meeting above. + + 4) When should Managers email HST vs. MHMC? When to revert has been + handled well, let's try Managers going ahead and reverting + directly to MHMC when they think that's appropriate. + + HST to reconsider SESAM vs MHMCC + + 5) Short notice of MHMC meetings, maybe only one will attend + + 6) Quaker stuff has its own rules, has an interplay with Majk, came + to the ceilidh as members of the community, we asked Majk for + some guidance as to what to expect. [Redacted, but upshot was + the suggestion that this (and other similar questions) + was grounds for persisting the 'acting up' salary uplift through + February, see MHMC minutes from 2025-04-01]. + + 7) Not clear about what the Staff Support Person's role is. + +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/MEK_2024-09-18.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,24 @@ +Cleaner (un)locking still not working - MS will ask for an in-person +introduction to the process + +We should change the alarm code + the public password -- No? + +ACTION: HST to see if there's an easy way to tell who's using our network + +ACTION: OFFICE to (know how to) turn the fire door alarm back on + +ACTION: OFFICE The lift lady should come back + +Another glitch with the door, panels confusing the door "SSK active", +top button ('manual') will close the door, nothing else will + +Mark Bitel is going to be a temporary key-holder for GF-400. + +ACTION: HST to track down who should be more careful about AM bookings + +Cable trays are good. Mark Kisby will be here on Wednesday week. + +Some flexibility about closing the MH on M/F during October + +Flip charts?
Binary file MHMC/hiring/applications/Statutory Concessions re Living Accommodation 2024.docx has changed
--- a/MHMC/htmlToXML.sh Tue Apr 29 15:46:28 2025 +0100 +++ b/MHMC/htmlToXML.sh Tue Apr 29 15:47:02 2025 +0100 @@ -1,4 +1,4 @@ -#!/usr/bin/bash +#!/usr/bin/bash -vx HOME="$(cygpath -w $HOME)" { echo '<html xmlns="http://www.w3.org/1999/xhtml"><body>' cat "$1".html ; echo '</body></html>'
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/majk_2024-11-08.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,129 @@ +Rough notes of a meeting at 7 Victoria Terrace +8 November 2024 +Henry S. Thompson + +Present: Rachel Fitzgerald (RF), Madeleine Harding (MH), Katrina +McCrea (KM), John Phillips (JP), Majk Stokes (MS), Henry Thompson (HT) + +KM welcomed us to a meeting to support Majk Stokes after the outcome +of the appointment process. + + +KM invited MS to share how he was feeling. + +MS: Assistant Manager for 12 years, and Acting Manager for 4 months, +promotion was the obvious next step, so very disappointed. + +MS: 'New perspective?' Discounts all the hard work and experience, +feels like this counted against me instead of being a positive + +MS: Still quite raw. + +MS: Long delay in reply to my email at the time was not appreciated. + +MS: Signalled interest in the job at the beginning of the summer, wasn't +given any help at all. + +-------- + +KM: Full and open procedure, equal treatment: In the end panel choose +more depth and breadth of experience in person management and venue +management. + +KM: Giving feedback even now, panel hopes is useful going forewords. + +KM: Feedback specifically for Majk, in person, should have happened as +soon as possible after the decision was made, he was owed that, and +the panel apologises. + +RF: Absence of Majk's line manager meant the person normally responsible +for helping him wasn't there, and MC failed to step in and do that +job. + +HT: As MC Convenor, my responsibility, and I apologise for failing at +that. + +JP: New perspective? Something the panel were looking for? + +KM: No, not going in, it was something that emerged in the interview +process. Coming into a new situation allows new ideas. _But_ new +perspective wasn't the starting point, or the primary point. + +KM: MS & Beth Clarke (BC) interviewed very well, but so did the other +candidates. We had a very hard time making the decision. + +MS: still struggling to see why he and BC couldn't have done this +as well or better. + +MS: And it now looks like I'm being pushed back to Ass't Mgr and +showing the new Managers how everything works, that's hard to take. +At the very least I should continue to be paid at the higher rate for +their induction period. + +RF: Delay in panel response to Majk's email was bad, but it was _very_ +hard to reply in writing. Agreed that retaining Acting Manager pay +for the induction period is a reasonable request. + +KM: Looking Forward + +MS: The fact that Miranda changed to my not being paid for lunch break +means I'm very nearly working a full week + +MS: I would like to go down to a two-day week. Maybe after three +months of helping new managers settle in? Start in January would be +better? + +MS: I'd like to have a more environmental or creative focus: + * recycling/energy efficiency aspect perhaps + * C-venues were a mess, they don't learn from their mistakes, + Greenside would have been a better bet, make my job more about + planning for and managing "Venue 40", that would be much more + satisfying. That's obviously a whole conversation to be had. + +MS: So having a project, taking the lead on something, for example +Venue 40 AND/or environmental, that would be great. + +RF: New managers would be really excited to hear that. + +RF: Easy to lose sight of the environmental stuff, so having someone +actually pushing that on staff will be good. Also this is a great time +to get that going. + +RF: Sabbatical next year? Certainly possible. + +JP: Beth's thoughts? + +MS: Not the historical connection with the Meeting that I had, so not +the same emotional investment. Mostly angry on Majk's behalf. Would +have found ways to do the job well. + +MS: Not here today because this meeting is for Majk, looking at other +avenues for new work. + +[Beth not interested in pursuing a casual job at the Meeting House] + +KM: Wrapping up: + + * There's an open door for further discussion. + + * MS will provide induction for new Managers for period of up to 3 months + +MS requests + + * Continue at current Acting Manager pay rate during induction + + * Then go down to 2 days + + * Be considered for sabbatical later in 2025/6 + + * To be given responsibility over a project such as environmental + sustainability and/or Venue 40 + +MC will get back to MS on this ASAP, although decisions/details with +respect to some of these will need to involve Sammi and Andy + +HST has let S&A know that Majk and Beth applied for the job. MS will +let them know that he has no animus towards them personally. + +JP&MH are happy to continue to support MS. +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/managers_2025-02-28.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,30 @@ +*Fringe* Hartley is slow when he wants to be. Possibility of a cafe on +a 50/50 split. Working on space Wednesday MfW, should be possible. +Just push the lift voice. Reviewed the Licence Agreement. + +Cafe -- can they sell low-alcohol beverages? HST will check with AM +Clerks. + +HK has flannelled as to whether his bookings will cover a full use and +justify 10K. May not be settled until April? + +Staff cover/activities during Fringe? + +*Lift* Soon, but no firm date yet + +HST to check who controls the dial-out rota and tell Managers + +*Ellie* Heard disparaging remarks about Young Friends (during warm +space) on the part of Friends. + +HST to put that on the MHMCC Agenda for discussion + +*Finance* Sammi needs access to Unity Trust, need 3 Equals cards + +HST to resolve NFPB. + +*Dunedin*, former waste collection. On 31 December a DD notice came +in, billed us, twice, blocked the 2nd one, no refund. + +YF residency? Went well, good reports, 90--95 people. Good lunch. +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/managers_2025-03-21.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,21 @@ +Andy spending a lot of time on a larger-in-scope than usual audit +(because of the legacy). + +Cleaning company - new options? More flexible, to save money? Sammi +having a look around. + +[Someone] gave Andy a personal call on a minor management matter +Certainly OK to push back another time. + +IMS and the autodialer: there's a history... +Andy will look at options + +Hartley: progress + +Ken on Sunday, post-Sunday activity ran over, entitled to a break. +ACTION on HST: talk to LM Clerks and, maybe, Annie. + +HST to ask JT about a possible big let from Warner Bros for use of the +building, outside and rooms, overnight. + +
--- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/managers_2025-04-04.txt Tue Apr 29 15:47:02 2025 +0100 @@ -0,0 +1,23 @@ +*3 Month Review meeting minutes* + + Action - Henry to send them to Managers for review + +*Update about chat with Majk* + + It happened, all is fine + +*The poster about Westminster police action in the window* + + Local meeting are responsible for looking after the windows but + unclear where the lines are in terms of staff also taking part in this + + Not OK for Ellie to spend a lot of time on making the poster + + Action - Sammi will talk to Ellie + + Action - Henry to find out exactly what the deal is with window + displays and LM asking staff to use their work time to make displays + +*Warner Bros NDAs* + + Signed
--- a/MHMC/minutes.el Tue Apr 29 15:46:28 2025 +0100 +++ b/MHMC/minutes.el Tue Apr 29 15:47:02 2025 +0100 @@ -1,5 +1,8 @@ -;;; /c/Program\ Files/Pandoc/pandoc --metadata title="MHMC 2024-07-02" -N -f markdown -t html4 > notes.html -;;; Use -s if you want to just see the pandoc html as such, e.g. for an agenda to be emailed verbatim +;;; sed 's/^ *//' notes.txt|/c/Program\ Files/Pandoc/pandoc --metadata title="MHMC 2024-07-02" -s -f markdown -t html4 > notes.html + +;;; from before pandoc +(defalias 'format-action (read-kbd-macro +"C-s ACTION: SPC RET C-SPC <M-backspace> <p SPC class='a'> C-M-s C-q C-j C-q C-j RET <backspace> C-b </p>")) (defun fix-html () (interactive) @@ -8,6 +11,8 @@ (sgml-forward-element) (forward-char 1) (kill-region (point-min) (point)) + (fix-divs) + (goto-char (point-min)) (fix-dls) (goto-char (point-min)) (insert-file "/home/ht/Documents/RSoF/MHMC/doc-head.ent") @@ -24,17 +29,7 @@ (goto-char (point-min)) (replace-string "strong>" "name>") (goto-char (point-min)) - (let* ((hb (search-forward "<title>" nil t)) - (tb (search-forward "<title>" nil t)) - (te (- (search-forward "</title>") 8)) - (tt (buffer-substring tb te))) - (goto-char hb) - (insert tt)) - (search-forward "<div id=\"header\"" nil t) - (beginning-of-line) - (kill-line) - (forward-line 2) - (kill-line 2) + (search-forward "<title>" nil t) 1) (defun fix-dls () @@ -49,11 +44,9 @@ ) (defun fix-divs () (interactive) - (let ((top (point))) - (replace-string "<h1 " "</div> (replace-regexp "^<h.[^>]*>\\([^<]*\\)</h.>" "<div>\n <title>\\1</title>") (goto-char (point-min)) - (replace-regexp "\\(</\\(p\\|\\title\\)>\n\\)\\([ ]*\\)\\(<div\\)" "\\1\\3</div>\n\\3\\4") + (replace-regexp "\\(</p>\n\\)\\([ ]*\\)\\(<div\\)" "\\1\\2</div>\n\\2\\3") (goto-char (point-min)) (replace-string "<p>ACTION: " "<p class='a'>") (goto-char (point-min)))