--- /dev/null	Thu Jan 01 00:00:00 1970 +0000
+++ b/MHMC/2024-06-03/minutes.txt	Mon Jun 03 18:15:30 2024 +0100
@@ -0,0 +1,93 @@
+Meeting House Management Committee Agenda 2024-06-03
+Monday 3 June, 7 p.m., in 7 Victoria Terrace
+
+1. Attendance
+
+2. Matters arising
+
+2.1. Wrt 2024-04-30_3.3. Carpets
+ACTION: HST&JK to put a request to Trustees for approval, using
+recycled carpet tiles: Carried forward until after Fringe
+
+2.2. Wrt 2024-04-30_3.4. Flat 3F2 at 6 Upper Bow
+Hartley subsequently asked for a slight extension to the let, from 12 July to 3 September, and we agreed this for a revised total of £3,600.
+
+3. CArts
+
+[Miranda: Update, Licence agreement from Hartley
+
+Hartley is in Montreal, but promised 1st payment (which was due on 1
+June) today.]
+
+[HT: Hartley says "at the moment we are planning to start moving materials
+etc in on Wednesday 17 July at the earliest---very possibly
+the Tuesday for some items, or possibly the Thursday, but I think
+Wednesday is more likely"]
+
+4. 4F1 After MG's departure
+[HT: MG will vacate by 5 July, should we offer to Hartley?]
+
+5. Lighting
+
+[HT: Consulted with Jean Carletta -- no viable alternative to whole-fitting
+installation: See Jean's web page on the subject:
+https://guide.heathack.org/background-knowledge/electrics/lighting.html.
+[MG: spectrum and toilets auto on-off wrt concern from Anna Levin]
+
+6. Pop-up cafe
+[MG]
+
+7. MG's departure
+[HT: MG has decided to stick to her original notice of resignation, so 30
+June will be her last day.  She would like to actually hand over the
+keys on 5 July.]
+
+[MG: is working on a list of tasks requiring handover training, and a
+rough estimate of required time to carry these out, drawing on her own
+records, the list created by Majk, Ellie and Ken (MEK) and the
+spreadsheet circulated by JN, so we can make a
+more informed judgement about increased hours and possible a further
+MHA appointment.]
+
+[HT: Note error in previous minutes:  it's Quickbooks that can communicate
+with Xero, Hallmaster can _not_.]
+
+*Draft minute*
+
+From 1 July we need to have arrangements in place to cover all the
+essential responsibilities of the Meeting House Manager. Exactly what
+this means varies in terms of three distinct periods:
+
+*A* 1–16 July: (Somewhat less than) business as usual
+*B*: 13 July–31 August: Let to CVenues
+*C*: 1 September onwards: Business as usual
+
+Beginning on 1 July we propose to cover business as usual, meaning
+at a minimum the operation of the Meeting House on a day-to-day basis,
+that is for existing lettings and ongoing Quaker use, with existing
+staff: the three contract staff (MS, EG, KL, aka MEK) and the casual
+staff, supervised as necessary by members of the MHMC.
+
+MG and HST, with input from JN and MEK, aim to have a plan by 10 June for
+MG to train MEK between then and 25 June, when there will be an
+all-hands staff meeting with HST present to review the state of play
+and address any remaining issues.  
+	
+HST, KM and RF will form a rota to be the point person for
+MEK questions/contact in emergencies.  This is particularly important
+during the crucial weeks of period B: 14-19 July; 2–9 August; 24–31
+August.
+
+The extent to which we will be open for new bookings during periods A
+and C will depend on staff availability and fitness for the relevant
+tasks. We have approached staff about their availability and
+interest in stepping up to more responsible roles, but a detailed
+analysis of what we can expect will not be available until the
+training plan is clearer.
+
+We look to Trustees to initiate and drive the consultation process
+on what staffing profile we are looking to see in SE Scotland Area
+Meeting, which MHMC are of course happy to participate in.
+
+8. Date of next meeting
+