--- a/MHMC/2025-11-17/notes.txt	Fri Nov 21 14:54:44 2025 +0000
+++ b/MHMC/2025-11-17/notes.txt	Fri Nov 21 21:12:12 2025 +0000
@@ -148,20 +148,24 @@
   * Monday bookings / Protecting Community Groups
 
   The Managers presented a proposal prepared jointly with EG for a
-  weekly "Concession Evening", attached.
+  weekly "Community Evening", attached.
 
-  Two hour slot at half-price for Community Evening on Mondays: by application,
-  purpose and activities, chance to make a difference for their
-  operations, repeat this per semester (3 per year).  Some regular
-  bookings from groups not qualifying would be protected.  A few AMs
-  in the way of a consistent offer to larger group.
+  Briefly, the proposal is for a two hour slot at half-price for
+  Community Evening on Mondays: by application, citing the
+  organisation's purpose and activities and how the requested access
+  would make a difference for their operations. 'Award' is for a
+  semester (3 per year).  Some regular bookings from groups not
+  qualifying would be protected.  Some priority for new applicants
+  might be needed. A few already-booked SESAM meetings are in the way
+  of a consistent offer to a larger group needing a large room.
 
-  Net-net generate extra income, help the community, low risk.
+  Net-net: generate extra income, help the community, low risk.
 
   Six months in, please report back.
 
-  We are minded to approve this.
-
+  We are minded to approve this.  In the absence of any input to the
+  contrary by 26 November, I will give the go-ahead as a
+  between-meetings decision.
 
 * Financial Report
 
@@ -176,40 +180,55 @@
 * Quinquennial review/News from Trustees
 
   Martin Ward (MW) has proposed a meeting with HST to discuss
-  coordination.  Perhaps we should suggest a meeting with MW and any
-  other Trustees who can make it with any of us who can make it at
-  1815 on (Tuesday) 13 January, just before Trustees' next meeting at
-  1845.  We might also schedule our next meeting for 1715 that same
-  day?
+  coordination.  We *Agree* that HST should propose to MW:
 
-  We *agreed* that HST should propose this to MW, w/o LQ (birthday),
-  maybe more topics including general coordination, budgeting and
-  maybe QiS prospect
+    A meeting with MW and any other Trustees who can make it with any
+    of us who can make it at 1815 on (Tuesday) 13 January, just before
+    Trustees' next meeting at 1845.
+
+  
+  There might be time to at least open discussion on general
+  coordination, budgeting and maybe QiS prospect.
 
 * Works to be undertaken Bow Room
-  [note error in heading of this item in the Minutes from 2025-10-20,
+  [note error in heading of this item in the Minutes from 2025-10-20],
+
   - Meeting with Majk Stokes (MS), RW, someone from Trustees,
      AT, someone from MHMC
+  
   See attached.
 
-  Divide the project in two, leave accessibility if now immediately
-  good internal solution emerges.
+  We liked the idea that we should be prepared to divide the project
+  in two, postponing (internal) accessibility if no good internal
+  solution emerges but a clear set of other works is agreed.
 
 * Staff escalation route if they need backup
 
   [see Minutes on this item from 2025-10-20]
 
+  Postponed to next meeting.
+
 * Date of next meeting
 
+  Tuesday 13 January, 1715, at 7 Victoria Terrace.  LQ is prevented
+  (it's her birthday).
+
 * AOB
 
   * Access to the building for early arrivers
 
-  What is the policy wrt Friends opening the door early/without a
-   meeting at all/one early arriver allowing another
+  What is the policy wrt Friends opening the front door when they are
+  in the Foyer, there are no staff present and someone knocks or
+  rings?
+
+  This may arise if for example someone with a booking arrives more
+  than 15 minutes early, a tourist wants to ask questions or look for
+  Major Weir...
 
-  And other Friends
+  This is clearly complicated, and begs the question of how a Friend
+  came to be in the Foyer alone.
 
-* Time without staff (if needed)  
+  Which interacts with the "be a welcoming place for SESAM" goal.
 
-ht
+  *Action* to HST to put this on the agenda for a future meeting.
+