--- a/7vt/report.html	Sun May 31 17:30:05 2009 -0400
+++ b/7vt/report.html	Mon Jun 01 07:35:06 2009 -0400
@@ -30,8 +30,9 @@
   <h1>Report to Area Meeting from the Future of Victoria Terrace Working Group</h1>
   <h1><span style="color: red">DRAFT: contains contributions received through 17/5</span></h1>
   <div class="byline">Alison Burnley, Madeleine Harding, Phil Lucas, Brian Mayes,
+Laurie Naumann,
  Eileen Schott, Henry S. Thompson</div>
-  <div class="byline">31 May 2009</div>
+  <div class="byline">1 June 2009</div>
  </div>
  
   <div>
@@ -273,6 +274,20 @@
   </div>
   <div>
    <h4>3.4.  Outline financial history</h4>
+<p>The Monthly Meeting sold the previous Meeting House premises in Stafford Street in 1987 and bought Victoria Terrace, a listed building, and two adjacent flats in West Bow, for £?? with a combination of the sale proceeds, reserves and a fund raising appeal. Further fund raising was undertaken to meet the basic refurbishment costs at the time of around (?) £150,000. From the outset it had been intended that the new Meeting House, given its central position and the variety of rooms available, should become a community resource and, additionally, be able to generate an income to help offset management and maintenance costs.
+</p>
+<p>
+In 1994 the new wardens/managers appointed were explicitly, as a part of their jobs, expected to develop the full use of the building and generate an increased income from the letting of the property to outside organisations. As can be seen from the attached income and expenditure table, this proved to be successful with differential charges being levied of small voluntary organisations and larger government or other public sector bodies some of which had long term, fairly permanent, arrangements to regularly hire out parts of the property. A significant, but fluctuating, contribution to the funds has been received from the Festival Committee over most of those years.
+</p>
+<p>
+For about the first 15 years, until 2004, of its operation, Victoria Terrace covered its general running costs, there was a balance between income and expenditure. From 2005 onwards there has been a growing annual `loss'; when calculated in this way. The latter has been due to a combination of reduced income from lettings, especially in the last two years, and the cost of redecoration including new carpets, improvements to the lift, roof repairs and insulation to the property having been undertaken. There has also been an increase in staffing costs over the same period with them assuming greater responsibility for internal financial matters and providing more intensive cover from 0900 to 2200 each weekday. The deficit, ranging from £12k to £30,000 <i>per annum</i>, has been met from Area Meeting contributions from Friends and attenders. The contribution to Britain Yearly Meeting has, as a consequence, had to be reduced. Throughout the two decades it has not been possible to set aside sufficient funds for undertaking large pieces of work that regularly occur, whether major repairs or improvements.
+</p>
+<p>
+Given the limited number of rooms that are available to let, the management costs per letting have proved relatively high. This has been exacerbated as higher health and safety standards are imposed by law and the expectations of user groups about the service provided also increase. Furthermore there are both routine and one-off capital costs that have to be met both to keep the building safe, wind and watertight as well as to meet disability access legislation for properties open to the public. While the routine maintenance and repairs can be met from regular letting income, contributions from Friends and attenders and donations, specific appeals have had to be made for the redevelopment of the foyer and the Bow Room costing nearly £70,000 and in 2008 for the stonework repairs of about £30,000 which were largely met by two recent legacies left to the Area Meeting.
+</p>
+<p>
+Should Victoria Terrace not have been available to us as a meeting house, it might have cost the Area and Local Meetings in the region of £17k in 2008 to have let rooms simply for the meetings that took place in the premises. The above calculation is based on the 2008 charitable rate that would have been charged in Victoria Terrace for the appropriate room. This sum represents just over a half of the deficit met by the Area Meeting in 2008.
+</p>
   </div>
   </div>
   <div>
@@ -328,6 +343,20 @@
    </div>
    <div>
     <h4>4.3.  Building finances</h4>
+<p>
+The table summarises the 2008 income and expenditure and demonstrates the dependency on lettings and members and attenders' contributions for income. As far as expenditure was concerned, 2008 was what could be considered a fairly usual year with element of one off capital expenditure on the stonework and the fees for the architect's quinquennial technical review of the property that we have to have to plan for its future maintenance.
+</p>
+<p>
+[<i>Need for a 2009 budget summary to be added and commented upon.</i>]
+</p>
+<p>
+In order to meet the requirements of the 21st century, in terms of
+premises that can be let out, a number of further improvements would
+have to be undertaken. Health and safety requirements have stipulated
+improvements to the kitchen likely to cost in the region of
+£30,000 if cooking is to be undertaken and offered for sale, for example in conjunction with the <i>Rainforest Café</i> at the time of the Festival Fringe. Extending and improving the toilets is estimated would come to about £50,000 and opening the crèche to the library about another £5k. No figures are available [<i>as far as I can remember</i>] for the re-hanging and further insulation of the windows to the south west of the building or for improving the heating.
+</p>
+
    </div>
   </div>
   <div>
@@ -341,15 +370,12 @@
 <p>
 One option would be to do less than at present. That could mean reducing the hours that the building is open
 </p>
-<p>
- 
-</p>
 <ul>
 <li>
 The Meeting House office is open 9.00 to 5.00 daily
 </li>
 <li>
-The building is currently open to the public from 
+The building is currently open to the public from
 9.00 a.m.
 to 9.30/10.00 p.m. Monday to Friday depending on bookings and
 9.30

--- a/7vt/report.xml	Sun May 31 17:30:05 2009 -0400
+++ b/7vt/report.xml	Mon Jun 01 07:35:06 2009 -0400
@@ -6,8 +6,9 @@
   <title>Report to Area Meeting from the Future of Victoria Terrace Working Group</title>
   <title><emph color="red">DRAFT: contains contributions received through 17/5</emph></title>
   <author>Alison Burnley, Madeleine Harding, Phil Lucas, Brian Mayes,
+Laurie Naumann,
  Eileen Schott, Henry S. Thompson</author>
-  <date>31 May 2009</date>
+  <date>1 June 2009</date>
  </head>
  <body>
   <div>
@@ -249,6 +250,20 @@
   </div>
   <div>
    <title>Outline financial history</title>
+<p>The Monthly Meeting sold the previous Meeting House premises in Stafford Street in 1987 and bought Victoria Terrace, a listed building, and two adjacent flats in West Bow, for &#163;?? with a combination of the sale proceeds, reserves and a fund raising appeal. Further fund raising was undertaken to meet the basic refurbishment costs at the time of around (?) &#163;150,000. From the outset it had been intended that the new Meeting House, given its central position and the variety of rooms available, should become a community resource and, additionally, be able to generate an income to help offset management and maintenance costs.
+</p>
+<p>
+In 1994 the new wardens/managers appointed were explicitly, as a part of their jobs, expected to develop the full use of the building and generate an increased income from the letting of the property to outside organisations. As can be seen from the attached income and expenditure table, this proved to be successful with differential charges being levied of small voluntary organisations and larger government or other public sector bodies some of which had long term, fairly permanent, arrangements to regularly hire out parts of the property. A significant, but fluctuating, contribution to the funds has been received from the Festival Committee over most of those years.
+</p>
+<p>
+For about the first 15 years, until 2004, of its operation, Victoria Terrace covered its general running costs, there was a balance between income and expenditure. From 2005 onwards there has been a growing annual `loss'; when calculated in this way. The latter has been due to a combination of reduced income from lettings, especially in the last two years, and the cost of redecoration including new carpets, improvements to the lift, roof repairs and insulation to the property having been undertaken. There has also been an increase in staffing costs over the same period with them assuming greater responsibility for internal financial matters and providing more intensive cover from 0900 to 2200 each weekday. The deficit, ranging from &#163;12k to &#163;30,000 <emph>per annum</emph>, has been met from Area Meeting contributions from Friends and attenders. The contribution to Britain Yearly Meeting has, as a consequence, had to be reduced. Throughout the two decades it has not been possible to set aside sufficient funds for undertaking large pieces of work that regularly occur, whether major repairs or improvements.
+</p>
+<p>
+Given the limited number of rooms that are available to let, the management costs per letting have proved relatively high. This has been exacerbated as higher health and safety standards are imposed by law and the expectations of user groups about the service provided also increase. Furthermore there are both routine and one-off capital costs that have to be met both to keep the building safe, wind and watertight as well as to meet disability access legislation for properties open to the public. While the routine maintenance and repairs can be met from regular letting income, contributions from Friends and attenders and donations, specific appeals have had to be made for the redevelopment of the foyer and the Bow Room costing nearly &#163;70,000 and in 2008 for the stonework repairs of about &#163;30,000 which were largely met by two recent legacies left to the Area Meeting.
+</p>
+<p>
+Should Victoria Terrace not have been available to us as a meeting house, it might have cost the Area and Local Meetings in the region of &#163;17k in 2008 to have let rooms simply for the meetings that took place in the premises. The above calculation is based on the 2008 charitable rate that would have been charged in Victoria Terrace for the appropriate room. This sum represents just over a half of the deficit met by the Area Meeting in 2008.
+</p>
   </div>
   </div>
   <div>
@@ -304,6 +319,20 @@
    </div>
    <div>
     <title>Building finances</title>
+<p>
+The table summarises the 2008 income and expenditure and demonstrates the dependency on lettings and members and attenders' contributions for income. As far as expenditure was concerned, 2008 was what could be considered a fairly usual year with element of one off capital expenditure on the stonework and the fees for the architect's quinquennial technical review of the property that we have to have to plan for its future maintenance.
+</p>
+<p>
+[<emph>Need for a 2009 budget summary to be added and commented upon.</emph>]
+</p>
+<p>
+In order to meet the requirements of the 21st century, in terms of
+premises that can be let out, a number of further improvements would
+have to be undertaken. Health and safety requirements have stipulated
+improvements to the kitchen likely to cost in the region of
+&#163;30,000 if cooking is to be undertaken and offered for sale, for example in conjunction with the <emph>Rainforest Caf&#233;</emph> at the time of the Festival Fringe. Extending and improving the toilets is estimated would come to about &#163;50,000 and opening the cr&#232;che to the library about another &#163;5k. No figures are available [<emph>as far as I can remember</emph>] for the re-hanging and further insulation of the windows to the south west of the building or for improving the heating.
+</p>
+
    </div>
   </div>
   <div>
@@ -317,15 +346,12 @@
 <p>
 One option would be to do less than at present. That could mean reducing the hours that the building is open
 </p>
-<p>
-&#160;
-</p>
 <list>
 <item>
 The Meeting House office is open 9.00 to 5.00 daily
 </item>
 <item>
-The building is currently open to the public from&#160;
+The building is currently open to the public from
 9.00 a.m.
 to 9.30/10.00 p.m. Monday to Friday depending on bookings and
 9.30