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+<doc>
+ <head>
+  <title>Meeting
+House Management Committee Minutes 2024-05-07</title>
+  <author>Convenor: Henry S. Thompson</author>
+  <date>Tuesday 7 May, 5:15 p.m., in 7 Victoria Terrace</date>
+  <style>.r {margin-left: 3em}
+   .a::before {content: "ACTION: "; font-weight: bold}
+  </style>
+ </head>
+<body>
+<div>
+ <title>Attendance</title>
+ <list type="defn">
+  <item term="Present">Rachel Fitzgerald (RF), Katrina McCrea (KM),
+Jacqueline Noltingk (JN),
+Henry S. Thompson(HST)
+  </item>
+  <item term="Prevented">Laragh Quinney (LQ), Sue Sierra (SS)</item>
+  <item term="Copy to">Susie Harding, Neil Turner</item>
+ </list>
+</div>
+<div>
+<title>Matters arising</title>
+<div><title>Wrt 2024-04-30_3.2. Lighting</title>
+<p class="a">HST to contact Jean
+Carletta about more replacable fitting: <name>DONE</name></p>
+ <p class="a">HST&amp;JK
+to put a request to Trustees for approval for a budget of £10,000 with
+Gunn: <name>DONE</name></p>
+</div>
+<div><title>Wrt 2024-04-30_3.3. Carpets</title>
+<p class="a">HST&amp;JK to put a request to
+Trustees for approval, using recycled carpet tiles: Not yet, not until September</p>
+</div>
+<div><title>Wrt 2024-04-30_3.4.  Flat 3F2 at 6 Upper Bow</title>
+<p>We <name>AGREED</name> to go ahead on this basis: Hartley
+pushed back, with explanation that ‘artists’ enjoyed a better rate
+structure, with evidence. MG
+ and HST agreed to accept his offer of
+£3,500.</p>
+ <p>Hartley subsequently asked for a slight extension to the let, from 12 July
+to 3 September, and we agreed this for a revised total of £3,600.</p>
+</div>
+ <title>CArts</title>
+ <p>First payment was due on 1 June.</p>
+ <p>Extra 100£ to stay an extra 5 days in the flat.  Added the flat into the
+contract, recalculated the 4 payments</p>
+ <p>[send copy to MHMC Trustees]</p>
+ <p>Having heard from ... no changes requested to the Programme</p>
+</div>
+ <div>
+  <title>4F1 After MG's departure</title>
+  <p>Can we let it?  To Whom?</p>
+ </div>
+<div><title>Local Meeting on 12 May</title>
+<p>Thanks to JN for taking this on -- report?</p>
+</div>
+ <div>
+  <title>Lighting</title>
+  <p>Consulted with Jean -- no way out</p>
+  <p>Anna Levin: MG asked Gunn about spectrum, 'warm' will cost £800 more,
+will revert to them about intrinsic vs. tinted plastic issue, confirm that we're still on
+for the first week of July.  Is on Trustee's agenda for [tomorrow]</p>
+ </div>
+<div>
+ <title>Pop-up cafe</title>
+ <p>[MG to bring us up to date]</p>
+</div>
+ <div><title>Time without staff</title>
+<p> We <name>AGREE</name> that any arrangement with MS and Beth Clark will only
+happen once a new post is agreed and described.</p>
+<p class="a">HST to discuss with MG:</p>
+<list type="enum">
+<item>What tasks has she been doing which will need to be covered by MKE,
+and what training will be required.</item>
+<item>A possible timetable for her availability: where and when</item>
+</list>
+ <p>MG should
+certainly be <emph>allowed</emph> to go, but she may be <emph>willing</emph> to be
+here for some number of weeks in July and August.</p>
+ <p>She <emph>might</emph>
+want to do at least some of this to get closure.</p>
+ <p>So the invitation to a
+discussion should be tentative: to talk about handover tasks? to talk
+about what might be possible after 1 July?</p>
+ <p>Removal scheduling is an
+issue, because of likely street closure at the bottom of Johnston Terrace</p>
+ <p>Katrina is available for the 3 relevant weeks</p>
+ <p>Hallmaster [CORRECTION: QuickBooks]
+<emph>can</emph> communicate with Xero</p>
+ <p>Week 1 is the real point where we
+need cover to be involved in what’s going on</p>
+ <p>We need the current
+staffing timetable, from JN and MG, so we know what we need to cover,
+both over the Fringe and in the autumn</p>
+ <p>We <emph>can</emph> close the
+building on, e.g. Mondays and on Friday afternoons. We do need more
+casual staff, and if possible ones who will be planning to stay</p>
+ <p class="a">JN to circulate the spreadsheet of duties she compiled.  <name>DONE</name></p>
+ <p>July and August
+are really different from September…</p>
+ <p>HST will meet on a regular basis
+with MKE, both as a group and individually. Scheduling is tricky. Some
+regular closures may be necessary in order to have some staff overlap,
+so we can meet as a team.</p>
+ <p>We will have a ’phone tree.</p>
+ <p>Some all-hands meetings
+as well.</p>
+ <p>Have to check <emph>both</emph> flats every week.</p>
+<div>
+<title>Draft minute</title>
+<p>From 1 July we need to have arrangements in place to cover all the
+essential responsibilities of the Meeting House Manager. Exactly what
+this means varies in terms of three distinct periods:</p>
+<list type="1defn">
+<item term="A">1–12 July: (Somewhat less than) business as usual</item>
+<item term="B">13 July–31 August: Let to CVenues</item>
+<item term="C">1 September onwards: Business as usual</item>
+</list>
+<p>We propose to cover business as usual, meaning at a minimum the
+operation of the Meeting House on a day-to-day basis for existing
+lettings and ongoing Quaker use with existing staff: the three contract
+staff (MS, EG, KL) and the casual staff, supervised as necessary by
+members of the MHMC.</p>
+<p>The extent to which we will be open for new bookings during periods A
+and C will depend on staff availability and fitness for the relevant
+tasks. We have not yet approached staff about their availability and
+interest in stepping up to more responsible roles, and so the scale of
+operation we can aim at will not be determined until we do so.</p>
+<p>We will discuss with MG how the time between now and 1 July can best
+be used to prepare staff for at least the necessary tasks.</p>
+<p>We are prepared to cover supervision and, if necessary, be present,
+during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
+August.</p>
+ <p class="a">HST to check with Hartley about this – will they actually be
+doing setup that week? <name>DONE</name></p>
+</div>
+</div>
+<div>
+<title>Any other business</title>
+	<div>
+<title>Quinquenial Review</title>
+<p>John Renshaw will visit in the week beginning 27 May to begin the
+on-site inspection for the Quinquenial Review</p></div>
+</div>
+<div>
+<title>Date of next meeting</title>
+<p>3 June 2024, 7 p.m., at 7 Victoria Terrace</p>
+</div>
+</body>
+</doc>