--- a/MHMC/2026-03-02/notes.txt	Mon Mar 02 19:01:58 2026 +0000
+++ b/MHMC/2026-03-02/notes.txt	Sat Mar 14 13:53:03 2026 +0000
@@ -10,55 +10,181 @@
 * Matters Arising
 
   * YFGM
+
     *Action* on HST: Ask YFGM for feedback about other venues
     *Done*, no reply as yet.
 
 * Managers' report
 
-  * Fringe update
+  * Fringe Update 
+
+  Still working on getting the multi-year contract finalised. Hartley
+  is very busy at the moment but we had a quick meeting on Thursday to
+  go over it.  He sent us a multi-year contract template that they’ve
+  used with the Freemasons, but it contains some clauses we’re not
+  happy with. We’ve talked about it though and I understand where he’s
+  coming from so I think we can figure something out.
+  
+  He asked if there can be any more flexibility with the Midweek Meeting
+  slot. Apparently 75 minutes is a tricky amount of time to program around -
+  could it be an hour?
+
+  Also, he asked if it could be any earlier or later. The current
+  contract says between 11:30 and 14:00. He said 11:00 or even 11:15
+  would make it easier for him as well.
+
+  We *agreed* *Action* on MH Managers: discuss this with Midweek
+  Meeting attendees with an eye to agreeing with some version of
+  Hartley's request
+
+  * Heating Survey
+
+    Following a visit from from Luths we're still waiting for a promised report 
+
+    A new possibility is what's know as a "mini-heat pump" which can
+    be sited inside to provide warm or cool air.
+
+    St. Augustines are looking at something like this
 
   * Charity Rate Monday
 
-    Giving it a try
+  Progress is happening - posters have been put out to advertise it,
+  and Ellie has spoken to some groups directly.  We haven’t had much
+  interest yet from the groups we’ve contacted so far.
+  
+  Part of the feedback has been that even at half-price our rooms
+  still aren’t much cheaper than the cheapest venues - which makes it
+  not worth the hassle of moving day/venue.
+
+  * Website update
+
+  Moving slowly due to circumstances outside of our control, but
+  progress is happening.
+
+  * Full Building Electrical Survey
 
-  * Website refresh
+  John Renshaw said this is a thing that should be done every 5 years
+  Majk did some research and said he saw somewhere that this was a
+  recommendation rather than a requirement, I have asked him to go
+  back and find a source on that.
+
+  We’ve got a few quotes - two for about £3.1k and one for about £
+  1.6k! I haven’t had time to go through and see why the cheaper one
+  is so much cheaper!
 
-  * Heating Survey
+  * Lift Condition Report
+
+  It was recommended - we’d like to get it  - £327 - is that ok?
+
+  We *agreed* that this should go ahead.
+
+  * Training Updates
+
+  We have organised a first aid training at the MH, opening it to
+  other organisations like Augustine in order to keep cost to a
+  minimum.
 
-    LUPS (sp) report expected
+  We will be doing the same with other essential training in time, and
+  we’re exploring options to bring the most opportunities for staff
+  learning/training that we will update the MHMC when we have
+  finalised our thoughts
+
+  *Inclusive Toilet mention on website:*
+
+  Ellie has written some text for the website about our toilets - are
+  the committee ok with this?
+
+  * Short Version
+
+  Yes, our toilets are trans-inclusive meaning that toilets labelled
+  ‘female’ or ‘male’ are intended for any person for whom these
+  facilities are best aligned with their lived experience. There are
+  also two un-gendered self-contained cubicles, one of which is
+  accessible.
+
+  *Long Version:*
 
-    Mini-heat pump/aircon?
+  Our toilet facilities are trans-inclusive, meaning that toilets
+  labelled ‘female’ or ‘male’ are intended for any person for whom
+  these facilities are best aligned with their lived
+  experience. Further details are outlined below:
+
+   - There is one accessible, un-gendered facility on the ground floor with a
+     private basin, hand rails, a sanitary bin, and free period
+     products. The size and layout of the cubicle allows wheelchair
+     users to transfer from the left-hand side of the toilet only.
 
-    St. Augs are looking at similar
+  - There is a second un-gendered facility on the ground floor with a
+    toilet, basin, baby-changing facilities, a sanitary bin and free period
+    products.
+
+  - There are toilets labelled ‘male’ located on the stairs between
+    the ground floor and the first floor which contain 2x urinals, 2x
+    individual cubicles, a shared hand washing area, and free period products.
+
+  - There are toilets labelled ‘female’ located on the mezzanine
+    between the first and second floor which contain 3x single cubicle
+    toilets each with a sanitary bin, a shared handwashing area, baby
+    changing facilities, and free period products.
 
   * Full-building wiring survey
 
     EICR 5-year recommendation, we've been doing it, St. Augs ditto
-    Agreed, after quote review
+    We *Agreed* that the Managers should go ahead with this, after a
+    review of several quotes.
 
   * More thorough lift report
 
-    Go ahead
+    We *Agreed* that the Managers should go ahead with this
 
 * Financial Report
 
-  Slides attached as circulated
+  Chris's report was circulated in advance
 
-  Very helpful, could we add comparison with last year overall
+  Our thanks to Chris, as before this is very helpful and encouraging.
+  Could we have some comparisons with last year at our next meeting, please.
 
 * Works to be undertaken: Bow Room
 
-  * Asbestos
+  * Bow Room/Asbestos Update
+
+  The company who did the original test has gone into administration!
+  Asbestos regulations changed in 2012, so our previous survey is out
+  of date. What we think is best to do now is:
+
+  - Get a new full building Management Survey.
 
-    Whole bldg General Mgt survey is out-of-date, needs to be done
+  - Get a Refurbishment Survey of the Bow Room - because that’s where
+    we’re planning to do the work.
+
+  - Get more thorough checks under the floor of the Bow Room corridor
+    (for potential accessibility improvements) and in the ceiling
+    cavities above the Hall and Meeting Room (for
+    soundproofing/heating installation)
+
+  Got 4 quotes for this (all inc VAT)
+
+     - *Forth Asbestos Surveys - £1200*
 
-    Refurb in the Bow Room and corridor [ref. accessibiity]
-    and a few other floor/ceilings
-     
-    EG very positive for wrt least expensive quote: 942 [both tasks]
-    Most expensive also most clued-up: 1200
+	The only one who wanted to come and look around before
+	quoting.  Based very locally, seems very knowledgeable. But he
+	is the most expensive by far
+
+     - *ASA Asbestos - £1008*
 
-    Over to Andy
+	They’ve done work at Riddle’s Court around the corner. I spoke
+	to the guy on the phone and he gave a good impression, but
+	when I asked about coming to visit the site they said they
+	wouldn’t normally do that and they would charge for it.
+
+     - *Safe Environment - £960*
+
+	My least favourite - automatic responses, haven’t answered any
+	of my questions
+
+     - Asbestos Building Surveys - £943.20
+
+       Are sending someone round on Tuesday to have a look
 
 * Central Edinburgh Sunday fee
 
@@ -79,20 +205,16 @@
    trustees to be on a reserve backup list in case no-one from MHMC
    is available."
 
-  All we have at the moment is an informal phone tree: MHM -MHMC via
-  HST -Trustees via Martin Ward
+  All we had in the past was an informal phone tree: MHM---MHMC via
+  HST---Trustees via Martin Ward
 
   What SCALP gave us was more in the direction of how to behave
   towards the police in a less than full-cooperation way.  But was not
   really quite what we expected/hoped for for _building staff_.
 
-  De-escalation training!  RF to let us know more about this.
-
-  -------
-
-  Staff have a plan they are happy with: Manager contact in TeamUp,
-  fallback to c'ttee via phone list (on wall)
-  *Action Andy*
+  Staff now have a plan they are happy with: Manager contact in
+  TeamUp, fallback to MHMC via phone list (on wall) *Action Andy* to
+  create the phone list
 
 * Policy/procedures for early booking arrivals
   
@@ -109,16 +231,15 @@
 
   This interacts with the "be a welcoming place for SESAM" goal.
 
-  Jonathan Riddell has complained about not being allowed in, naming
-  Ken.
+  Jonathan Riddell has complained about not being allowed in
 
   The problem is only in general outside M-F 9-5.  Outside that time
    if the outer door is locked, it will only be opened for events 15
    minutes before a booking.
 
-  After MfW on Sunday if there is an event.
+  After MfW on Sunday if there is an event is another tricky point.
 
-  To be shared with LM once cleaned up.
+  The Managers are working on an explicit set of guidelines
 
   *Action Andy* to send guidelines to Katrina and HST, HST to tidy and
    send to LM Clerks
@@ -130,24 +251,22 @@
   moderation, when the whole of 7VT is being let, and consumption is
   part of having a drink with a show.
 
+  [Not resolved, carried forward]
+
 * Convenor of MHMC
 
   HST leaves the Committee on 1 April...
 
-  HST to produce a list of bullet points wrt what the job entails and
-  send to C'ttee (includes SS and At)
+  *Action HST* to produce a list of bullet points wrt what the job entails and
+  send to C'ttee (including SS and AT)
 
-  ?? to convene a meeting of C'ttee (not SS and to discuss this and
-  how if necessary the role could be split
+  We *agreed* to move quickly to have a meeting of MHMC without the
+  Managers or HST to discuss this and how if necessary the role could
+  be split
 
-  The C'tte expressed  its thanks for the many contributions HST made
-  over the last three years
+  The C'tte expressed its thanks to HST for the many contributions he
+  has made over the last three years.
 
 * Date of next meeting
 
   We need to do a reset on what everyone's blackout days are...
-
-* AOB
-
-* Time without staff
-