Binary file MHMC/2024-05-07/minutes.pdf has changed

--- a/MHMC/2024-05-07/minutes.xml	Mon May 27 16:25:47 2024 +0200
+++ b/MHMC/2024-05-07/minutes.xml	Mon May 27 18:23:22 2024 +0200
@@ -6,7 +6,7 @@
   <title>Meeting
 House Management Committee Minutes 2024-05-07</title>
   <author>Convenor: Henry S. Thompson</author>
-  <date>Tuesday 7 May April, 5:15 p.m., in 7 Victoria Terrace</date>
+  <date>Tuesday 7 May, 5:15 p.m., in 7 Victoria Terrace</date>
   <style>.r {margin-left: 3em}
    .a::before {content: "ACTION: "; font-weight: bold}
   </style>
@@ -25,58 +25,76 @@
 </div>
 <div>
 <title>Matters arising</title> 
-<div><title>2.1 Wrt 3.2. Lighting</title>
-<p> ACTION: HST to contact Jean
-Carletta about more replacable fitting? No news yet ACTION: HST&amp;JK
+<div><title>Wrt 2024-04-30_3.2. Lighting</title>
+<p class="a">HST to contact Jean
+Carletta about more replacable fitting: <name>DONE</name></p>
+ <p class="a">HST&amp;JK
 to put a request to Trustees for approval for a budget of £10,000 with
-Gunn: DONE</p>
+Gunn: <name>DONE</name></p>
 </div> 
-<div><title>2.2 Wrt 3.3. Carpets</title>
-<p> ACTION: HST&amp;JK to put a request to
+<div><title>Wrt 2024-04-30_3.3. Carpets</title>
+<p class="a">HST&amp;JK to put a request to
 Trustees for approval, using recycled carpet tiles: Not yet</p>
 </div> 
-<div><title>2.3 Wrt 3.4.  Flat 3F2 at 6 Upper Bow</title>
-<p> We AGREED to go ahead on this basis: Hartley
+<div><title>Wrt 2024-04-30_3.4.  Flat 3F2 at 6 Upper Bow</title>
+<p>We <name>AGREED</name> to go ahead on this basis: Hartley
 pushed back, with explanation that ‘artists’ enjoyed a better rate
 structure, with evidence. MG
  and HST agreed to accept his offer of
 £3,500.</p>
+ <p>Hartley subsequently asked for a slight extension to the let, from 12 July
+to 3 September, and we agreed this for a revised total of £3,600.</p>
 </div>
 </div>
 <div><title>Local Meeting on 12 May</title>
 <p>We still need someone to attend if possible,
-as HST can’t be there. HST to copy JN and RF with notice to LM Clerks
-and one of them will try to be at LM</p>
+as HST can’t be there</p>
+ <p class="a">HST to copy JN and RF with notice to LM Clerks
+and one of them will try to be at LM <name>DONE</name> by JN</p>
 </div>
 <div><title>Time without staff</title>
-<p> We AGREE that any arrangement with MS and B? will
-happen until a new post is agreed and described.</p>
-<p>For discussion with
-MG:</p>
+<p> We <name>AGREE</name> that any arrangement with MS and Beth Clark will only
+happen once a new post is agreed and described.</p>
+<p class="a">HST to discuss with MG:</p>
 <list type="enum">
 <item>What tasks has she been doing which will need to be covered by MKE,
 and what training will be required.</item>
-<item>A possible timetable for her availability: where and when MG should
-certainly be <emph>allowed</emph> to go, but if she’s <emph>willing</emph> to be
-here for some number of weeks in July and August. She <emph>might</emph>
-want to do at least some of this to get closure. So the invitation to a
+<item>A possible timetable for her availability: where and when</item>
+</list>
+ <p>MG should
+certainly be <emph>allowed</emph> to go, but she may be <emph>willing</emph> to be
+here for some number of weeks in July and August.</p>
+ <p>She <emph>might</emph>
+want to do at least some of this to get closure.</p>
+ <p>So the invitation to a
 discussion should be tentative: to talk about handover tasks? to talk
-about what might be possible after 1 July? Removal scheduling is an
-issue, because Catriona is available for the 3 relevant weeks Hallmaster
-<emph>can</emph> communicate with Xero Week 1 is the real point where we
-need cover to be involved in what’s going on We need the current
+about what might be possible after 1 July?</p>
+ <p>Removal scheduling is an
+issue, because of likely street closure at the bottom of Johnston Terrace</p>
+ <p>Katrina is available for the 3 relevant weeks</p>
+ <p>Hallmaster
+<emph>can</emph> communicate with Xero</p>
+ <p>Week 1 is the real point where we
+need cover to be involved in what’s going on</p>
+ <p>We need the current
 staffing timetable, from JN and MG, so we know what we need to cover,
-both over the Fringe and in the autumn We <emph>can</emph> close the
+both over the Fringe and in the autumn</p>
+ <p>We <emph>can</emph> close the
 building on, e.g. Mondays and on Friday afternoons. We do need more
-casual staff, and if possible ones who will be planning to stay ACTION:
-JN to circulate the spreadsheet of duties she compiled. July and August
-are really different from September… HST will meet on a regular basis
+casual staff, and if possible ones who will be planning to stay</p>
+ <p class="a">JN to circulate the spreadsheet of duties she compiled.  <name>DONE</name></p>
+ <p>July and August
+are really different from September…</p>
+ <p>HST will meet on a regular basis
 with MKE, both as a group and individually. Scheduling is tricky. Some
 regular closures may be necessary in order to have some staff overlap,
-so we can have M4. We will have a ’phone tree. Some all-hands meetings
-as well. Have to check <emph>both</emph> flats every week.</item>
-</list>
-<p>Draft minute:</p>
+so we can meet as a team.</p>
+ <p>We will have a ’phone tree.</p>
+ <p>Some all-hands meetings
+as well.</p>
+ <p>Have to check <emph>both</emph> flats every week.</p>
+<div>
+<title>Draft minute</title>
 <p>From 1 July we need to have arrangements in place to cover all the
 essential responsibilities of the Meeting House Manager. Exactly what
 this means varies in terms of three distinct periods:</p>
@@ -88,7 +106,7 @@
 <p>We propose to cover business as usual, meaning at a minimum the
 operation of the Meeting House on a day-to-day basis for existing
 lettings and ongoing Quaker use with existing staff: the three contract
-staff (MS, E?, K?) and the casual staff, supervised as necessary by
+staff (MS, EG, KL) and the casual staff, supervised as necessary by
 members of the MHMC.</p>
 <p>The extent to which we will be open for new bookings during periods A
 and C will depend on staff availability and fitness for the relevant
@@ -99,15 +117,17 @@
 be used to prepare staff for at least the necessary tasks.</p>
 <p>We are prepared to cover supervision and, if necessary, be present,
 during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
-August. [HST to check with Hartley about this – will they actually be
-doing setup that week?]</p>
+August.</p>
+ <p class="a">HST to check with Hartley about this – will they actually be
+doing setup that week? <name>DONE</name></p>
+</div>
 </div>
 <div>
 <title>Any other business</title>
 	<div>
 <title>Quinquenial Review</title>
 <p>John Renshaw will visit in the week beginning 27 May to begin the
-on-site Quinquenial Review</p></div>
+on-site inspection for the Quinquenial Review</p></div>
 </div>
 <div>
 <title>Date of next meeting</title>