# HG changeset patch
# User ht
# Date 1236549858 14400
# Node ID ee233da81436ce5cea6e299979be7ee6a4c893ee
# Parent  3c41ed6a48aabcba5f61e3033b3d33901e635494
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+<?xml version='1.0'?>
+<?xml-stylesheet type='text/xsl' href='../../../lib/xml/doc.xsl'?>
+<!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" [
+<!ENTITY pound '&#163;'>
+]>
+<doc>
+ <head>
+  <title>Future of 7 VT working group: Sixth meeting</title>
+  <author>This informal summary by Henry S. Thompson, Convenor</author>
+  <date>Held at 7 Victoria Terrace, Edinburgh on 8 March 2009, 7:30 p.m.</date>
+ </head>
+ <body>
+  <div>
+   <title>Attendance</title>
+   <p>Present: Alison Burnley, Madeleine Harding, Phil Lucas,
+Brian Mayes, Laurie Naumann,
+Eileen Schott, Henry Thompson (in the clerk's chair)</p>
+  </div>
+  <div>
+   <title>External lettings survey forms, and anecdote</title>
+   <p>Anthony Buxton shared a number of completed survey forms filled in by
+external letting clients.  ES reviewed these.  There were 28 forms, 24 from
+2008: we don't know what proportion of the total clients this represents.  Most
+of the tick-box ratings are good or excellent.  There are positive comments
+about individual staff being helpful, the negative comments are about rooms
+being too small, or cold, or the state of the toilets.  The one thing that
+looks like it could be improved is "the accuracy of information received".</p>
+   <p>HST talked with Anthony about an example which he had heard of from a
+friend, in which a group had stopped a long-standing regular let because they
+could no longer bring their sandwiches.</p>
+  </div>
+  <div>
+   <title>Review of envisaging futures</title>
+   <p>Brainstorming</p>
+   <list>
+    <item>Day-time letting only?</item>
+    <item>Quaker Centre?</item>
+    <item>Full-service Rain Forest Cafe?  Year-round?
+     <list>
+      <item>Rain Forest Cafe and/or Festival to pay for the kitchen refit, over time?</item>
+     </list>
+    </item>    
+    <item>Quaker presence?</item>
+    <item>Eliminate regular bookings in favour of blocks?</item>
+    <item>A Quaker-only centre?</item>
+    <item>Move out
+     <list>
+      <item>And buy a building to be just a meeting house</item>
+      <item>And use rented accommodation</item>
+      <item>And meet as house groups</item>
+      <item>And share a building, either new or rented&mdash;Nicholson Square
+Methodist Church; Southside Community Centre; new Prestonfield Community Centre</item>
+     </list>
+    </item>
+    <item>Primarily seen as a physical resource for the AM, with other activities complementing that</item>
+    <item>Simplify things?  Reduce the kitchen to hot-drinks only?</item>
+    <item>Being open to young Quaker groups?</item>
+    <item>Doing (whatever we do) in <emph>our own space</emph></item>
+    <item>Being a base for outreach?</item>
+    <item>Provide courses for Quakers (and non-Quakers) -- Quaker Quest all year round</item>
+    <item>Move kitchen to ground-floor, replacing office/Bow room, and make the
+foyer a real cafe [new from Anthony Buxton via HST after the meeting]</item>
+   </list>
+  </div>
+  <div>
+   <title>Food hygiene regulations</title>
+   <p>We discussed the complexities of the interaction between details of use
+and details of regulations.  We were uncomfortable with the extent to which the
+letter of the law has been applied, and wondered whether in practice we should
+be willing to formulate a level of not-quite-strictly enforcing some things. 
+AM trustees are looking into this, but perhaps not with the urgency we need.</p>
+   <p>The problem with people bringing in their own food is, we are told, the
+risk of cross-contamination, but most groups are now happy with having food
+catered in when an all-day event involves a meal.</p>
+  </div>
+  <div>
+   <title>Towards a timetable</title>
+   <p>HST attempted a brief exercise in working backwards from our notional
+deadline of 6 June for a report to AM.</p>
+   <p>We asked ourselves, based on others' expectations, whether we will report
+on a series of options, their costs and benefits, or whether we will make "a recommendation".</p>
+   <div>
+    <title>Draft table of contents</title>
+    <list type="enum">
+     <item>Background/history/introduction</item>
+     <item>Financial background/situation</item>
+     <item>Description of the building</item>
+     <item>Current use of building (some history)</item>
+     <item>Regulatory impact</item>
+     <item>
+      Alternative futures
+      <list>
+       <item>In 7 Victoria Terrace
+        <list>
+         <item>Less</item>
+         <item>The Same</item>
+         <item>More</item>
+        </list>
+       </item>
+       <item>Elsewhere
+        <list>
+         <item>Own</item>
+         <item>Not</item>
+        </list>
+       </item>
+      </list>
+     </item>
+    </list>
+   </div>
+  </div>
+  <div>
+   <title>Next steps</title>
+  </div>
+  <div>
+   <title>Actions review and new actions</title>
+   <p>HST to get the Kath Russell report [<name>pending</name>], and some letting evaluation
+forms, say from 4Q2008, and circulate [<name>done</name>].  Also ask if any
+summary or collation has been done [<name>done</name>, answer is 'no'].</p>
+   <p>HST to ask John Phillips for an electronic version of his notes for us</p>
+   <p>HST to ask Ken Jobling where to find the details of how food hygiene regulations
+apply depending on exactly what's happening. [<name>pending</name>]</p>
+   <p>HST to invite Mark Hutcheson to one of our meetings at his earliest
+convenience, as Convenor of AM Trustees.</p>
+  </div>
+  <div>
+   <title>Next Meeting</title>
+   <p>Our next meeting will be at 7 Victoria Terrace at 5:15pm on Sunday 22 March.  We
+tentatively agreed on Friday 3 April 5:30pm for our next meeting after that.</p>
+  </div>
+ </body>
+</doc>