Meeting +House Management Committee Minutes 2024-04-16

# HG changeset patch # User Henry Thompson # Date 1713543416 -3600 # Node ID b9b98a5167fe8dfbe91dc3f468e1fd55f584c274 # Parent 5ca4bae66898c80c199e9d90ef2c116fb2530387 rename diff -r 5ca4bae66898 -r b9b98a5167fe MHMC/2024-04-16/minutes.xml --- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2024-04-16/minutes.xml Fri Apr 19 17:16:56 2024 +0100 @@ -0,0 +1,112 @@ + + + + + + Meeting +House Management Committee Minutes 2024-04-16 + Convenor: Henry S. Thompson + Tuesday 16 April, 5:15 p.m., in 7 Victoria Terrace + + +

+ Attendance + + + + Rachel Fitzgerald, Miranda Girdlestone, Jacqueline Noltingk, +Henry S. Thompson + Laragh Quinney + + + Sue Sierra + Neil Turner, Susie Harding + +

+ +

Opening worship
Project updates: 2.1 CVenues

Ongoing back-and-forth with Hartley Kemp (HK) of CV getting details +of the building to him, in preparation for the full formal License +Agreement. Some niggles to still be sorted including Emergency Lighting +and weight bearing capacity of the Meeting Room, cleaning costs. HK will +be visiting on Monday 22 April to attempt to reach final agreement on a +draft to send to Trustees.

CVenues will be in from 14 July – ??

See option 2 in the attached plan for the planned Meeting Room +layout. Scrim across the room just E. of the main door on Sundays.

We have the Meeting Room, Kitchen and access from 0900–1400.

Wednesday Meeting will be in Johnstone Terrace Wildlife Garden / the +Palm House. Childrens’ Meeting have been offered one day there if they +would like.

HST will brief Central Edinburgh at Local Meeting on ? 6 June

ACTION: MG to check with City of Edinburgh about a) the validity span +of an EICR; b) the need for emergency lighting to be checked to a +standard.

2.2 Hideout Cafe

Hideout Cafe have not replied to our most recent proposal. We are +going forward on the assumption that they are no longer interested. +Their main interest was always in the full refit/more room/plumbing etc. +version.

We have considered the possibility of looking for someone else to do +just-a-pop-up, but decided enough work is pending, and we may get the +information we wanted from a trial run if CVenues try something.

Hartley Kemp has been informed. We won’t prejudge the possibility of +him doing something along similar lines until we’ve talked with him on +Monday.

2.3 Lighting See attachment 1

Majk Stokes managed gathering quotes. MG and MS judged the Gunn and +Alexanders quote to be appropriate considered. Additional complexity +with Mark Kisby’s involvement to manage the physical interaction of +their hanging and the lighting. There is also the question of the +quality of microphone system and whether we should do something about +this.

MG will call Mark K to come and explore the lighting/microphone +interaction and suggest and quote for a solution, possibly on 22 April +if he can make.

We should consider also inviting Mark Kisby to attend at some event +where we suspect the problems would manifest and observe.

We agree to ask Trustee’s approval for asking Keith Gunn to go ahead +per their quote.

2.4 Carpets See attachment 2

Two quotes for Carpet or Carpet Tile, without floor preparation.

At least 10-year wear.

Carpet tile has the advantage of allowing square-by-square +replacement in case of damage or stain.

‘Stain-free’ has strong smell at first, possible health and +environmental issues.

MG to try to get a look at an existing installation of tile with some +years of use wrt possible lifting at the edges under wear.

ALthough vinyl is cheaper as such, the preparatino is much more +substantial, so roughly double the cost for the Foyer (6k vs. 3k).

We agree to return to this once we get the information we need to +choose, both wrt tile vs. carpet and with respect to the Foyer.

2.5 Period products See attachment 3

Quotes from three outfits, MG recommends Hey Girls, who also have the +contract for the City of Edinburgh. RF says they are used in AU.

We agreed that MG should go ahead and contract with Hey Girls for +installations in all toilets.

2.6 Flat 3F2 at 6 Upper Bow

HST to explore offering 3F2 to Hartley 1) Check with City re Short +term lets regulation 2) Check with Clan Gordon about whether they would +manage Then bring this back for consideration.

If not viable, then ask CG to get quotes for the options they +recommend.

Time without staff

We have had time without staff.

Date of next meeting

30 April 2024 1715, 7 Victoria Terrace

+ + + +

+ +

+ + diff -r 5ca4bae66898 -r b9b98a5167fe MHMC/2024-04-16/notes.xml --- a/MHMC/2024-04-16/notes.xml Fri Apr 19 17:07:36 2024 +0100 +++ /dev/null Thu Jan 01 00:00:00 1970 +0000 @@ -1,101 +0,0 @@ - - - - - - Meeting -House Management Committee Minutes 2024-04-16 - Convenor: Henry S. Thompson - Tuesday 16 April, 5:15 p.m., in 7 Victoria Terrace - - -

Zoom link: -https://us02web.zoom.us/j/81467950877?pwd=VGg1U3h3K095bWFLUCsveHZyNmhrdz09

Present: Rachel Fitzgerald, Miranda Girdlestone, Jacqueline Noltingk, -Henry S. Thompson Prevented: Copies to: Neil Turner, Susie Harding

Opening worship
Project updates: 2.1 CVenues

Ongoing back-and-forth with Hartley Kemp (HK) of CV getting details -of the building to him, in preparation for the full formal License -Agreement. Some niggles to still be sorted including Emergency Lighting -and weight bearing capacity of the Meeting Room, cleaning costs. HK will -be visiting on Monday 22 April to attempt to reach final agreement on a -draft to send to Trustees.

CVenues will be in from 14 July – ??

See option 2 in the attached plan for the planned Meeting Room -layout. Scrim across the room just E. of the main door on Sundays.

We have the Meeting Room, Kitchen and access from 0900–1400.

Wednesday Meeting will be in Johnstone Terrace Wildlife Garden / the -Palm House. Childrens’ Meeting have been offered one day there if they -would like.

HST will brief Central Edinburgh at Local Meeting on ? 6 June

ACTION: MG to check with City of Edinburgh about a) the validity span -of an EICR; b) the need for emergency lighting to be checked to a -standard.

2.2 Hideout Cafe

Hideout Cafe have not replied to our most recent proposal. We are -going forward on the assumption that they are no longer interested. -Their main interest was always in the full refit/more room/plumbing etc. -version.

We have considered the possibility of looking for someone else to do -just-a-pop-up, but decided enough work is pending, and we may get the -information we wanted from a trial run if CVenues try something.

Hartley Kemp has been informed. We won’t prejudge the possibility of -him doing something along similar lines until we’ve talked with him on -Monday.

2.3 Lighting See attachment 1

Majk Stokes managed gathering quotes. MG and MS judged the Gunn and -Alexanders quote to be appropriate considered. Additional complexity -with Mark Kisby’s involvement to manage the physical interaction of -their hanging and the lighting. There is also the question of the -quality of microphone system and whether we should do something about -this.

MG will call Mark K to come and explore the lighting/microphone -interaction and suggest and quote for a solution, possibly on 22 April -if he can make.

We should consider also inviting Mark Kisby to attend at some event -where we suspect the problems would manifest and observe.

We agree to ask Trustee’s approval for asking Keith Gunn to go ahead -per their quote.

2.4 Carpets See attachment 2

Two quotes for Carpet or Carpet Tile, without floor preparation.

At least 10-year wear.

Carpet tile has the advantage of allowing square-by-square -replacement in case of damage or stain.

‘Stain-free’ has strong smell at first, possible health and -environmental issues.

MG to try to get a look at an existing installation of tile with some -years of use wrt possible lifting at the edges under wear.

ALthough vinyl is cheaper as such, the preparatino is much more -substantial, so roughly double the cost for the Foyer (6k vs. 3k).

We agree to return to this once we get the information we need to -choose, both wrt tile vs. carpet and with respect to the Foyer.

2.5 Period products See attachment 3

Quotes from three outfits, MG recommends Hey Girls, who also have the -contract for the City of Edinburgh. RF says they are used in AU.

We agreed that MG should go ahead and contract with Hey Girls for -installations in all toilets.

2.6 Flat 3F2 at 6 Upper Bow

HST to explore offering 3F2 to Hartley 1) Check with City re Short -term lets regulation 2) Check with Clan Gordon about whether they would -manage Then bring this back for consideration.

If not viable, then ask CG to get quotes for the options they -recommend.

Time without staff

We have had time without staff.

Date of next meeting

30 April 2024 1715, 7 Victoria Terrace

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