# HG changeset patch
# User Henry S Thompson <ht@inf.ed.ac.uk>
# Date 1709731743 0
# Node ID 7385e895f700441726372a69120103190b02f765
# Parent  b8b5dc4287a3d73741debbb9f0be623ad76631f0
as _actually_ sent to Hartley

diff -r b8b5dc4287a3 -r 7385e895f700 MHMC/Carts/Heads of Agreement C Arts and SESAM.pdf
Binary file MHMC/Carts/Heads of Agreement C Arts and SESAM.pdf has changed
diff -r b8b5dc4287a3 -r 7385e895f700 MHMC/Carts/HeadsOfAgreement.html
--- a/MHMC/Carts/HeadsOfAgreement.html	Wed Mar 06 12:48:30 2024 +0000
+++ b/MHMC/Carts/HeadsOfAgreement.html	Wed Mar 06 13:29:03 2024 +0000
@@ -128,7 +128,7 @@
 contract to follow as soon as possible thereafter.</p>
   </div>
   <div>
-   <h2>2.  Details</h2>
+   <h2>2.  Finance</h2>
    <div>
     <h4>2.1.  Primary costing</h4>
     <ul class="naked  ">
@@ -140,15 +140,17 @@
      <li><a name="Spaces_for_discussion"><b>Spaces for discussion</b></a>
 &#xa0;&#xa0;Bow Room</li>
      <li><a name="Seats"><b>Seats</b></a>
-&#xa0;&#xa0;140</li>
+&#xa0;&#xa0;140*</li>
      <li><a name="Days_in_venue"><b>Days in venue</b></a>
 &#xa0;&#xa0;42 (21/7&#x2013;31/8), assuming week -1 get-in
 is viable</li>
      <li><a name="Venue_hire"><b>Venue hire</b></a>
-&#xa0;&#xa0;&#xa3;8800 (approx. 140 * &#xa3;63),
+&#xa0;&#xa0;&#xa3;8800 (approx. 140 &#xd7; &#xa3;63),
       payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
      </li>
    </ul>
+    <p>* CA's own projection, CA to bear the responsibility for ensuring Fire
+Safety approval for their seating plans.</p>
    </div>
    <div>
     <h4>2.2.  On-costs</h4>
@@ -173,13 +175,32 @@
    </div>
   </div>
   <div>
-   <h2>3.  Cafe</h2>
+   <h2>3.  Access and Security</h2>
+   <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the
+term of their hire, between 0930 and 1300.</p>
+   <p>CA to configure the Meeting Room appropriately for our Sunday use.</p>
+   <p>CA to bear responsibility for security at all times other than that.</p>
+  </div>
+  <div>
+   <h2>4.  Mutual agreement</h2>
+   <p>Although this agreement is for 2024 only, both parties will be open to
+continue this arrangement thereafter if they are both happy with the way things go this year.</p>
+  </div>
+  <div>
+   <h2>5.  Oversight</h2>
+   <p>Given CA's stated aims, we do not anticipate any issues about the
+companies who will use the venue or the material they will present, but CA
+agree to give timely information about the companies and their material to us
+for review, and to accede to reasonable requests for changes.</p>
+  </div>
+  <div>
+   <h2>6.  Cafe</h2>
    <p>We plan to have a pop-up cafe in operation, provided by the proprietors
 of the Hideout Cafe up the road from the Meeting House, in the West half of the
 Foyer and possibly the Bow Room.</p>
   </div>
   <div>
-   <h2>4.  Profit-sharing</h2>
+   <h2>7.  Profit-sharing</h2>
    <p>We are bearing some of the risk, we would like some of the profits, if
 any.  We'd like to have a small share of CA's gross income.  As CA typically
 operate on a guarantee + split basis with their shows, exactly how to formulate
diff -r b8b5dc4287a3 -r 7385e895f700 MHMC/Carts/HeadsOfAgreement.xml
--- a/MHMC/Carts/HeadsOfAgreement.xml	Wed Mar 06 12:48:30 2024 +0000
+++ b/MHMC/Carts/HeadsOfAgreement.xml	Wed Mar 06 13:29:03 2024 +0000
@@ -23,7 +23,7 @@
 contract to follow as soon as possible thereafter.</p>
   </div>
   <div>
-   <title>Details</title>
+   <title>Finance</title>
    <div>
     <title>Primary costing</title>
     <list type="1defn">
@@ -31,13 +31,15 @@
 Creche, East half of Foyer</item>
      <item term="Spaces reserved">Office, West half of Foyer (assuming Cafe)</item>
      <item term="Spaces for discussion">Bow Room</item>
-     <item term="Seats">140</item>
+     <item term="Seats">140*</item>
      <item term="Days in venue">42 (21/7&#8211;31/8), assuming week -1 get-in
 is viable</item>
-     <item term="Venue hire">£8800 (approx. 140 * £63),
+     <item term="Venue hire">£8800 (approx. 140 &#215; £63),
       payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
      </item>
    </list>
+    <p>* CA's own projection, CA to bear the responsibility for ensuring Fire
+Safety approval for their seating plans.</p>
    </div>
    <div>
     <title>On-costs</title>
@@ -58,6 +60,25 @@
    </div>
   </div>
   <div>
+   <title>Access and Security</title>
+   <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the
+term of their hire, between 0930 and 1300.</p>
+   <p>CA to configure the Meeting Room appropriately for our Sunday use.</p>
+   <p>CA to bear responsibility for security at all times other than that.</p>
+  </div>
+  <div>
+   <title>Mutual agreement</title>
+   <p>Although this agreement is for 2024 only, both parties will be open to
+continue this arrangement thereafter if they are both happy with the way things go this year.</p>
+  </div>
+  <div>
+   <title>Oversight</title>
+   <p>Given CA's stated aims, we do not anticipate any issues about the
+companies who will use the venue or the material they will present, but CA
+agree to give timely information about the companies and their material to us
+for review, and to accede to reasonable requests for changes.</p>
+  </div>
+  <div>
    <title>Cafe</title>
    <p>We plan to have a pop-up cafe in operation, provided by the proprietors
 of the Hideout Cafe up the road from the Meeting House, in the West half of the