MinutesEdinburgh Meeting House Management Committee

0 New convenor's welcome

0.1 How HT will aim to handle our business

For routine business we'll proceed informally, and HT will +take notes. Suitably cleaned up and filled out, these will appear in +the circulated minutes.

For important matters, or for any matter by request, we'll +move into Meeting for Worship for Church Affairs mode, HT acting as +Clerk. The results will be highlighted as Minutes in the +circulated minutes.

Henceforth HT will use Word or PDF, not plain text, for +agendas, minutes, etc.

Action items will be signalled as Action: +[someone] and gathered at the end of the circulated minutes.

0.2 A reminder of our remit

We are a Trustee short, Neil and Marilyn are _not_ members, but + are welcome to the meeting. Expensive work?

1 Date and time of next meeting

Action HT: Email membership for available weeks +in July, then poll for date/time.

2 Matters arising

2.1 MHM_2023-04-20 +8a: IT - Private and public networks

see item 8.1 below.

2.2 MHM_2023-04-20 +8b: IT - Email issues / Google Workspace

See item 8.2 below.

2.3 MHM_2023-04-20 +6a bullet 3: Staffing

Action MG: Lone worker lanyard alarms. Carried forward.

2.4 MHM_2023-04-20 +9b bullet 4: Fabric and maintenance - secondary glazing in the kitchen of 4F

Overtaken, see item 6.2 below

2.4 MHM_2023-04-20 +9c: Fabric and maintenance

Action MG: Installing LED lighting. Carried forward.

3 Manager's update

3.1 Quaker Centres Gathering

HT and MG attended this. Hearing from other +Quaker management teams about their situation, their difficulties and +their strategies was very helpful.

We heard particular details relevant to us of how others manage the booking +process, incoming email and staffing. Integrating these is an urgent +project for us: MG and Majk Stokes (MS) will tackle planning for this +during August. We hope to get help from Hallmaster (the suppliers of +our room booking software).

3.2 PAT testing

PAT testing is not required to be yearly. Visual checks, plus a 3-year +cycle of testing should be fine. JN checked the insurance and +confirmed there is nothing about PAT therein. We AGREED +to take this forward.

Action MG: Draft a proposal and send it, noting +our agreement, to the Safety Officer of AM Trustees.

3.3 Risk Management Strategy

We have a Risk Assessment, but what about a mitigation strategy?

Action JN: forward MG anything we have along these lines.

4 Fringe update

[from David Sterratt (DS)]

+
We finalised the contract with the Fringe Society and both parties have + signed it. Regarding the issues raised in the last minutes: (1) We + agreed that the Fringe Society will have use of the meeting room from + 1pm on a Sunday and that meeting house staff will be using the kitchen + up until 1.30pm. Friends will need to start departing at 12.45pm. (2) + The Fringe Society were content with the liberalised media clause we + proposed. (3) The Fringe Society did not, after all, want to use our AV + system.
+ +
We have liaised with the Fringe about operational details including + moving the furniture and internet/Wifi connectivity. The conversation + with the Fringe networking staff has led to us contacting User2 + computing and learning how to administer the Wifi access points, which + has allowed us to set up a private network for the office and foyer + computers. However, the admin interface is set up on David Sterratt's + computer, and it may be desirable to install it on a meeting house + computer.
+ +
David Sterratt and Miranda have agreed with David Clarke (Elder) and other + Friends attending 9.30 meeting that it will not be held in the meeting + house during the Fringe, but it can still be held on Zoom.
+

[From MG] The Fringe Society visited 7 Victoria Terrace to look +at office space planning. They have been invoiced, but no money has +been received as yet. + They will visit again next week to look at accessibility issues.

5 Victoria Terrace affordability group update

Notes from meeting 2023-05-30

See the above for details. Some topics of interest to us:

Quotes from various rental agents for the Upper Bow +flat, with our without upgrading
Some details on the suggested use of some of the foyer as a café.

If the cafe idea goes ahead, we would need to look at +possible impact on our relief from Council Tax.

6 Staffing

6.1 Moving to operation with one resident manager

Background paper from MG

See above for details. Key points:

Permanent part-time MH Assistant post not refilled, needs to be
Shift in MS's role and hours
Two new casual staff

Taken together this will free MG to do BizDev.

Minute MHMC_2023-06-06_1 We ask Trustees to agree to the creation of a new permanent + part-time MH Assistant job starting in September, to be + advertised widely.

6.2 Ongoing staffing issues

Issue for decision: Resident Assistant Warden +post renewal

Minute +MHMC_2023-06-06_2 We agree to move to operation with one +resident manager. We will not ask Trustees to agree for Richard and Lauren to + remain in the flat after 31 July.

Action HT: Tell R&L that they have to vacate.

Action HT: Ask DS for time at the next +Affordability Group meeting (26 June 1200) for an informal chat with members of the MHC to discuss the + flat(s).

7 Room hire & marketing

7.1 Controversial bookings: Common Knowledge

HT reported that following the cancellation of the Common Knowledge 13 +April booking on the subject of vaccination, we received +concerned queries from several Friends about their meeting scheduled for 11 May, +entitled "Censorsing Debate—Marie Mamulova & Lisa Randall", +about their struggle to have a meeting last year, in Portobello, about their concerns +regarding teaching about trans-gender issues in schools.

After extensive consultation within this Committee, also +involving AM +Clerk and the Clerk of AM Trustees, agreement was reached +in two stages:

Because there had been security problems with the original +(Portobello) meeting, MG contacted the Community Policing unit and on 28 April HT and +MG met with two police, who were reassuring both about the fact that +they did keep an eye on potential sources of trouble in such cases, +and that they would make sure local patrols were aware of the 11 May meeting +if it went ahead.
We asked for and +received reassurance that the +meeting would be focussed on freedom of speech and that a statement setting out our expectations could +be made by the AM Clerk at the beginning of the meeting.

We then agreed to allow the meeting to go ahead, with the two +Clerks in attendance.

HT emailed the Friends who had expressed concern explaining our decision.

In the event there was no disturbance from protesters, but +the Clerks did not feel that the agreement to avoid anti-transgender +topics and rhetoric had been respected.

[Extracts from an email from AM Clerk]

I don't think we should offer further bookings to this group when gender issues are on the agenda (and possibly not at all). While the chair made a point of saying all are welcome in their meetings, I didn't feel particularly welcome and as discussion went on I felt anyone who was trans would have felt very uneasy indeed.
+
I opened the meeting by reading the 2021 BYM minute to explain where Quakers are coming from and said that while we don't expect to agree with everything that is said in meetings on our premises, we do ask that those present understand and respect where Quakers are coming from.
+
Particularly in discussion there was no evidence that this had made +any impact. While there was no abuse of trans people, they were +continually seen as 'other', pushing forward an ideology which had +taken over corporate decision making in government and education. The +speaker said LGBT 'is all about the T' these days; 'it's a belief +system'; an audience member said it's a vicious ideology.

Further email discussion concluded with clear agreement that +although we try to be a broad church in terms of making +our facilities available for hire to a wide range of groups, we are a +church, this is our home, and we don't have to allow people to say +whatever they like. The amount of time and emotional strain it was +taking from all of us was out of all proportion to the benefit.

Accordingly HT drafted a short note to Richard Ennos for MG to +send, cancelling the remaining (three) bookings. MG refunded the amount +already paid for those.

Ennos replied to the Office asking for an explanation, and AM Clerk +provided the following:

One audience member spoke of gender identity ideology as a 'vicious' +ideology. This was unchallenged by anyone, and was in line with a +general sense of antagonism towards the fact of trans identity. There +was no moderation of the discussion, and no attempt to question things +that were stated as fact.
+
Our clerk, who had introduced the meeting by explaining where Quakers +are coming from, felt that his contribution was ignored by those +contributing to the discussion. Although it had been stated that +anyone was welcome to the meeting, he felt that any trans person would +have felt unwelcome and excluded by the tone of the discussion, which +throughout showed that participants regarded trans identity as +something alien. On this basis, he felt that the group had not +respected the terms on which the letting had been made. We recognise +that some disagree with how trans issues are addressed within the +education system, and that you have the right to air this; but we +don't feel that the approach taken by Common Knowledge shares our +values of pluralism and kindness.
+

All mention of 7 Victoria Terrace has now been removed from +Common Knowledge online publicity for future events, and we hope the +matter is closed.

7.2 Quaker weddings: Griffiths/Lawrence

Wedding planning going well. They've quite likely + over-catered, but fridge issue sorted. Photographer will come early. + IT for overlow in the Hall is an issue but we can work with what we + have: Emma and Andy were aware of what the MH provided when they booked. + Additional purchase of AV equipment is not required, MG does +not recommend it for AM just for this event. + With respect to numbers, looks like 80–90 from outside invitees, not much feedback from + local Friends, but usual suspects would be 20–30, so probably 100+.

With respect to AV, note that AM's plan to purchase an OWL +microphone/camera/speaker unit is fine on the understanding it's for general AM use.

8 IT

8.1 Private and public networks

Done, thanks to DS. Now two SSIDs: quaker (old +pw) and quaker-office (new, staff-only). Relevant instructions are +in the 'WiFi' folder in the office filing cabinet, and on HT's +personal machine at home.

8.2 Email issues

There's too much email on too many diverse topics coming in +to office@equaker.org.uk. Things get lost.

Action HT, MG: Meet with MS to explore +options, e.g. multiple folders, multiple email addresses

9 Fabric and maintenance

In the past responsibility for keeping track of this topic +has been delegated to a member of the committee.

Action HT: Put this on the agenda for next time.

9.1 Large projects on hold

Heat pump, courtyard, waiting on finance (see MHMC +minutes for 2023-04-20, item 9a)

9.2 Ongoing issues

9.2.1 Meeting room wifi

Still broken

Action HT: Meet with DS to discuss state of +networking in 7VT, possible remedial actions

9.2.2 Glazing in flats

Status unclear, issues with both 3F2 and 4F

Action MG: Prepare brief report for next meeting

9.2.3 Emergency phone in lift

Engineer has said that it is not at risk from end of voice +connnectivity.

9.2.4 Intruder alarm

A GSM dialler has been fitted to the intruder alarm and it no longer sounds +on the stair when the building is opened or closed.

There is an issue with the (re)direction for +calls from this phone. If the alarm rings for longer than 30 seconds then it calls MG, then MS, then SS. It should not call the other two if MG answers the +phone. Currently it has returned to default settings and calls all of us. +Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS. +For obvious reasons, MG's work phone is set up to go to voicemail, but +if that means the call is taken to have gone through, that's a +problem.

Action MG: Experiment further to determine +what the facts are, contact engineer for advice if necessary

9.3 Carpets

No decision yet on carpets. The impact of building changes / cafe could change +decision to be made. No action until after the Fringe at the earliest.

Action MG: Send quotes to JN

9.4 Signage

MG invited quotes from two firms, both visited but no +response from either. We suppose they are either too busy or the job +is too small. MG will develop alternatives for us to review.

Action MG: Bring a proposal to MHMC in due +course

10 Time without staff

HT and DS held an interim Employment Review with MG on +2023-06-05. It was felt to have been valuable by all concerned.

Appendix A. Action items

Action HT: Email membership for available weeks +in July, then poll for date/time.

Action HT: Tell R&L that they have to vacate.

Action HT: Ask DS for time at the next +Affordability Group meeting (26 June 1200) for an informal chat with members of the MHC to discuss the + flat(s).

Action HT: Put this on the agenda for next time.

Action HT: Meet with DS to discuss state of +networking in 7VT, possible remedial actions

Action HT, MG: Meet with MS to explore +options, e.g. multiple folders, multiple email addresses

Action JN: forward MG anything we have along these lines.

Action MG: Lone worker lanyard alarms. Carried forward.

Action MG: Installing LED lighting. Carried forward.

Action MG: Draft a proposal and send it, noting +our agreement, to the Safety Officer of AM Trustees.

Action MG: Prepare brief report for next meeting

Action MG: Experiment further to determine +what the facts are, contact engineer for advice if necessary

Action MG: Send quotes to JN

Action MG: Bring a proposal to MHMC in due +course

+ Action items +

+ + diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/2023-07-13/agenda.htm Binary file MHMC/2023-07-13/agenda.htm has changed diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/2023-07-13/agenda.pdf Binary file MHMC/2023-07-13/agenda.pdf has changed diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/2023-07-13/agenda.xml --- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2023-07-13/agenda.xml Mon Aug 28 21:22:05 2023 +0100 @@ -0,0 +1,139 @@ + + + +]> + + + Agenda + Edinburgh Meeting House Management Committee + Henry S. Thompson, Convenor + Thursday 13 July 6:30 p.m., in 7 Victoria Terrace + + + +

+ + + Marilyn Higgins (MH), Neil Turner (NT), David +Sterratt (DS) +

+ Date and time of next meeting +

+ Matters arising +

+ <link href="&prev;#next">MHM_2023-06-06</link> 1 Next meeting +

+ <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> +6a bullet 3: Staffing +

+ <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> +9c: Fabric and maintenance +

+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing +

+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management strategy +

+ <link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues +

+ <link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues +

+ <link href="&prev;#staffing">MHM_2023-06-06</link> 9 Fabric and Maintenance +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.1 +Meeting room wifi

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.2 Glazing in flats +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.3 Carpets +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage +

+ Convenor's report +

+ Manager's update +

+ Risk Management Strategy +

+ Victoria Terrace affordability group update +

Notes from meeting 2023-06-26

+ Staffing +

+ Additional Meeting House Assistant +

+ Additional casual staff +

+ Room hire & marketing +

+ Quaker weddings: Griffiths/Lawrence +

+ IT +

+ Email issues +

+ Fabric and maintenance +

+ New committee member? +

+ Large projects on hold +

+ Ongoing issues +

+ Meeting room wifi +

+ Glazing in flats +

+ Alarm callout phone +

+ 6 Upper Bow +

+ Time without staff +

+ Action items +

+ + diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/2023-07-13/minutes.xml --- /dev/null Thu Jan 01 00:00:00 1970 +0000 +++ b/MHMC/2023-07-13/minutes.xml Mon Aug 28 21:22:05 2023 +0100 @@ -0,0 +1,251 @@ + + + +]> + + + Minutes MHMC 2023-07-13 + Edinburgh Meeting House Management Committee + Henry S. Thompson, Convenor + Thursday 13 July 6:30 p.m., in 7 Victoria Terrace + + + +

+ Miranda Girdlestone (MG), Jackie Noltingk (JN), John +Phillips (JP), Laragh Quinney (LQ), Sue Sierra (SS), Henry Thompson (HT) + + Marilyn Higgins (MH), Neil Turner (NT), David +Sterratt (DS) +

+ Date and time of next meeting +

Email membership for available weeks +in September, then poll for date/time.

+ Matters arising +

+ MHM_2023-06-06 1 Next +meeting +

On HT: "Email membership ...": Done.

+ MHM_2023-04-20 6a bullet 3: Staffing +

Carried forward.

Lone worker lanyard alarms.

+ <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> +9c: Fabric and maintenance +

Carried forward.

Installing LED lighting.

+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing +

Carried forward.

Draft a proposal and send it, noting our agreement, to the Safety Officer of AM +Trustees.

+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management +strategy

On JN: "forward MG anything we have along these lines". +Done, see also below under 4.1.

+ <link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues +

On HT: "Tell R&L that they have to vacate." Done, with a minimum of fuss.

On HT: "Ask DS for time at the next Affordability Group +meeting (26 June 1200) for an informal chat with members of the MHC to discuss +the flat(s)". Not done, see below under 6 +Upper Bow Flats.

+ <link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues +

On HT, MG: "Meet with Majk Stokes (MS) to explore options, e.g. multiple folders, +multiple email addresses". Done, but more work needed. See below under Email issues

+ <link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance +

On HT: "Put [F&M specialist needed] on the agenda for next time." Done, see below under Fabric and Maintenance.

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.1 Meeting room wifi +

On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial +actions." Done, but more work needed. See below under Meeting Room wifi.

+ <link href="&prev;#glazing">MHM_2023-06-06</link> 9.2.2 +Glazing in flats +

Carried forward.

Prepare brief report for next meeting

+ <link href="&prev;#dialer">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift +

On MG: [error in original minutes]. Done.

+ <link href="&prev;#intruder">MHM_2023-06-06</link> 9.2.4 Intruder alarm +

On MG: "Experiment further to determine what the facts are, contact engineer for advice if necessary"

See below under Alarm callout phone.

+ <link href="&prev;#">MHM_2023-06-06</link> 9.3 Carpets +

Carried forward.

Send quotes to JN.

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage +

Carried forward.

Bring a proposal to MHMC in due +course.

+ Convenor's report +

HT still struggling to manage the multitude of Dropbox accounts, Google +groups and GMail accounts involved in this job.

Make all relevent Dropbox accounts and Google +groups use the MHMCC email address, i.e. sesam.emh.management@gmail.com.

MG and HST have agreed to have regular meetings to share status updates.

+ Manager's update +

[festival news from MG, including JP's]

Green... might be interested

We need to talk about room rates. QCG meeting say Aug./Sep. is time. +Last year they put prices up 10/15%, but less this year to come. Smaller +groups/charity . Was discussed about this time last year, we'll look in the +minutes. November 2022 has some agreements, Item 7b in 2022-11-03

We said 'no' to DO days this year.

Put this on the agenda for next time.

Peace in the Heart has a block booking in October, but no news.

Contact AM Clerk for an about

Upper Bow drainpipe sorted ? There is another leak in the interior +courtyard which we have no clue about, but is dangerous in winter.

Tony Peach is getting frail, and struggling with lack of contact from the +office staff that he formerly enjoyed. We agreed that this is not part of +office staff's duties, and that other channels are in place for addressing his situation.

+ Risk Management Strategy +

MG is planning to take JP's task document [ref?] and look at all the tasks and see where +they need planned cover in case of whatever. NT has been working on an +assessment document. Some feedback from MG to NT (best via JK) on points that +he might want to include would be welcome. During COVID the MH Risk Assessment was updated +regularly in response to (changing) ScotGov regulations. Martin @@ is involve +with his AM H&S coordinator hat on.

Move that work forward, and share material with +JK as appropriate.

+ Victoria Terrace affordability group update +

Notes from meeting 2023-06-26

See the above for details. Some topics of interest to us:

+ + Some alternative back-of-the envelop financial plans + A lengthy discussion of the café idea + +

+ Staffing +

+ Additional Meeting House Assistant +

Last time we asked Trustees to agree to the creation of a new permanent + part-time MH Assistant job starting in September, to be + advertised widely, and they agreed. This has been put on hold.

MG decided the timing wasn't right so early, and will take that +forward in a month or so.

+ Additional casual staff +

One candidate for casual staff, interviewed and was appropriate, will +be approached shortly with an offer. He would be able to cover Saturdays and Sundays. No +other applications, two other enquiries that didn't convert. MG will advertise +again, we are looking forward to a period of being short-staffed. Exploiting +routes into the post-graduate student communities might help.

+ Room hire & marketing +

+ Quaker weddings: Griffiths/Lawrence +

It all went smoothly.

+ IT +

+ Email issues +

+ Booking form email issues +

HT has fixed the major problem with Google refusing to allow booking +requests from the online form to pass through its hands.

A problem with the online form that means a default reply doesn't go +to the booker's email address remains, awaiting an upgrade to the underlying +web server.

Liaise with DS when he returns from holiday to +make sure this gets done.

+ Email to office@equaker +

There's too much email on too many diverse topics coming in +to office@equaker.org.uk. Things get lost.

HT discussed this with MS, but needs more time to explore options.

Draft a proposal for upgrading email handling.

+ Fabric and maintenance +

+ New committee member? +

We need someone to cover the Staffing portfolio. Please send +suggestions to HT for him to include in a request to NomComm.

+ Large projects on hold +

+ Ongoing issues +

+ Meeting room wifi +

[HT] Deferred until September

+ Alarm callout phone +

A GSM dialler has been fitted to the intruder alarm and it no longer sounds on the stair when the building is opened or closed.

There is an issue with the (re)direction for calls from this +phone. If the alarm rings for longer than 30 seconds then it calls MG, then MS, +then SS. It should not call the other two if MG answers the phone. Sounder +runs for 20 minutes, then turns off (Noise Abatement), but continues flashing. Currently it has returned to default settings and calls all of us. Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS. For obvious reasons, MG's work phone is set up to go to voicemail, but if that means the call is taken to have gone through, that's a problem.

Unofficial test when someone (not actually an intruder) came in +through the stair, called MG, MS and SS, then around again, at which point MS picked up +and, we think, pressed '8' which is the way to signal that you've picked up +(solving the answerphone problem, because it doesn't press '8'). This stops +the calling, but someone still needs to come to the building to switch off the +alarm itself.

A subsequent intentional test has been done, leaving a few +questions but overall things are better.

+ 6 Upper Bow +

Decision process for refurbishment, including discussion with VTAG

Quinquennial report [ref?] lists things that need repair. This is +involved at least to some extent.

Request from Richard West for furniture from 3F2. Rental agents all +agreed that we should rent the flat furnished.

Check the condition of the furniture RW has in +mind, and unless it's in bad shape tell RW 'no'.

+ Time without staff +

+ Action items +

+ + diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/SESAM Trustees Minutes 15 Jun 2023.docx Binary file MHMC/SESAM Trustees Minutes 15 Jun 2023.docx has changed diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/VT-email-setup.pdf Binary file MHMC/VT-email-setup.pdf has changed diff -r 97a3bcc3593d -r 5278cd047de5 MHMC/handover_notes.txt --- a/MHMC/handover_notes.txt Mon Aug 28 21:20:21 2023 +0100 +++ b/MHMC/handover_notes.txt Mon Aug 28 21:22:05 2023 +0100 @@ -34,4 +34,14 @@ Each site has distinct paths of responsible +See VT-email-setup.odt (password Rel1g1ous) +equaker.org.uk is 46.43.0.128, whose reverse lookup is weta.default.dsterratt.bv.iomart.io + +email from equaker.org.uk form comes from 217.72.192.67 == mx01.kundenserver.de + +mout.kundenserver.de has ip address 217.72.192.75 + +Added 217.72.192.75 to the spf record for equaker.org.uk + +Argh, diff -r 97a3bcc3593d -r 5278cd047de5 VT-email-setup.odt Binary file VT-email-setup.odt has changed diff -r 97a3bcc3593d -r 5278cd047de5 Wittgenstein in The Friend 2023-07-07.pdf Binary file Wittgenstein in The Friend 2023-07-07.pdf has changed

Minutes

Edinburgh Meeting House Management Committee

Table of Contents

0 New convenor's welcome

0.1 How HT will aim to handle our business

0.2 A reminder of our remit

1 Date and time of next meeting

2 Matters arising

2.1 MHM_2023-04-20 +8a: IT - Private and public networks

2.2 MHM_2023-04-20 +8b: IT - Email issues / Google Workspace

2.3 MHM_2023-04-20 +6a bullet 3: Staffing

2.4 MHM_2023-04-20 +9b bullet 4: Fabric and maintenance - secondary glazing in the kitchen of 4F

2.4 MHM_2023-04-20 +9c: Fabric and maintenance

3 Manager's update

3.1 Quaker Centres Gathering

3.2 PAT testing

3.3 Risk Management Strategy

4 Fringe update

5 Victoria Terrace affordability group update

6 Staffing

6.1 Moving to operation with one resident manager

6.2 Ongoing staffing issues

7 Room hire & marketing

7.1 Controversial bookings: Common Knowledge

7.2 Quaker weddings: Griffiths/Lawrence

8 IT

8.1 Private and public networks

8.2 Email issues

9 Fabric and maintenance

9.1 Large projects on hold

9.2 Ongoing issues

9.2.1 Meeting room wifi

9.2.2 Glazing in flats

9.2.3 Emergency phone in lift

9.2.4 Intruder alarm

9.3 Carpets

9.4 Signage

10 Time without staff

A. Action items

0 New convenor's welcome

0.1 How HT will aim to handle our business

0.2 A reminder of our remit

1 Date and time of next meeting

2 Matters arising

2.1 MHM_2023-04-20 +8a: IT - Private and public networks

2.2 MHM_2023-04-20 +8b: IT - Email issues / Google Workspace

2.3 MHM_2023-04-20 +6a bullet 3: Staffing

2.4 MHM_2023-04-20 +9b bullet 4: Fabric and maintenance - secondary glazing in the kitchen of 4F

2.4 MHM_2023-04-20 +9c: Fabric and maintenance

3 Manager's update

3.1 Quaker Centres Gathering

3.2 PAT testing

3.3 Risk Management Strategy

4 Fringe update

5 Victoria Terrace affordability group update

6 Staffing

6.1 Moving to operation with one resident manager

6.2 Ongoing staffing issues

7 Room hire & marketing

7.1 Controversial bookings: Common Knowledge

7.2 Quaker weddings: Griffiths/Lawrence

8 IT

8.1 Private and public networks

8.2 Email issues

9 Fabric and maintenance

9.1 Large projects on hold

9.2 Ongoing issues

9.2.1 Meeting room wifi

9.2.2 Glazing in flats

9.2.3 Emergency phone in lift

9.2.4 Intruder alarm

9.3 Carpets

9.4 Signage

10 Time without staff

Appendix A. Action items