MEK Meeting 2024-08-29

1. Attendance

Eliza Giles (EG), Ken Latham (KL), Majk Stokes (MS), Henry S. Thompson +(HST)

2. Report on MHMC meeting 2024-08-27

HST shared aspects of the Committee's meeting:

C'ttee very pleased with staff's stepping up in challenging +circumstances.

MS to be given the title of Acting Manager

Salary uplift to continue until new Manager in place, at least through +October.

Interviews and appointment of new casual staff can be done for October if +it's clear that help is needed due to bookings received.

MS to move forward with carpet

3. Staff feedback on the last seven weeks

[missing/broken items] – consumables were often missing; loo roll +didn’t arrive until 15/8, soap often missing. Use our suppliers next time: fits +with ethos, fits our containers. E.g. one Sunday when no loo roll in any of the +loos.
Paper hand towels? We didn’t this time, worked OK? Probably some +use of loo roll for drying
Start and end of day procedures – define/clarify, who’s responsible +for what. E.g. turning on the emergency lighting is our job.
WHo repairs things? We do a daily inspection and fix things/bill +for getting them fixed
If there are things we are now going to do, we will have to charge +for that, not clear how e.g. lump sum vs. timeshet.
WiFi - This impacted our own ability to do our own work, because of +low bandwidth and/or ‘no internet’
Kitchen - Not our cleaners job, did CV expect it? MEK cleaned it +from time to time: sweeping and wiping surfaces. Performers in there? Gap(s) in +the licence. Food out, so mice flourished. Fridge available? “You have to name +and date your food, or we’ll through it away”. Buckets left with dirty water +in.

Leave less cutlery/plates etc. out for them

Use as an office +made cleaning difficult - should clear away each night?
Emptying bin bags, agreeing about triage (recyclable/food +waste/rubbish). Do we have to be responsible for all this so it can be done as +we would like.
Weekend cleaning is necessary, we did some cleaning on Sunday +and/or Monday morning (kitchen, loos, loo seats in particular).
We need to spend more time up front preparing the +building
Emergency lights can’t be completely covered, dimmed is +OK
Contact person, who is on site most of most days, for niggles (E.g. +shoes in the kitchen :-) (continuity)
Staffing level in general
Poster mount scarring
More pictures in advance…
Staples in the poster boards
Discount for 4F wrt shower
One negative comment about the Sunday meeting space (HST +disagreed)
As an ethical workplace, how do we feel about the way CVenue treats +their staff, both volunteer and paid?
Sundays have gone well (Wednesdays worked well, bar steps for Tony +Peach and Margaret Anderson and someone else with limited mobility).

4. Was it OK? Do this again (with C Venues or someone else)?

KL: More ‘unexpected work’ than +‘unpleasant’
EG: The annoying things could be sorted in the agreement, +including a process for things that are still unclear (e.g. the toilet leak)
MS: Niggles rather than disasters. Worth looking for alternatives, +e.g. Greenside, before committing to CArts, bearing in mind that they would +have their teething problems

5. Miscelaneous

HST to get C Venue's (local) +network guy’s contact details from Hartley

KL to scan and +distribute missing/broken items list

HST to figure out how to +address the need for a regular MEK - MCMember meeting with a schedule that has +no full MEK overlap time in it.

Clarification wrt casual staffing: Ellie +is not happy about evening or saturday working, and MEK are covering a +lot of evening/Saturday shifts.

Keith Gunn to go ahead with new cable +trays.

MS has renewed Giffgaff contract

Ian Wilson will be visiting +some time soon

HST To check the state of the T&C redo by +Trustees.

HST To go through MHMC on listing on sites that charge a +premium