Agenda

+ + Agenda + Edinburgh Meeting House Management Committee + Henry S. Thompson, Convenor + Thursday 13 July 6:30 p.m., in 7 Victoria Terrace + + + +

+ Miranda Girdlestone (MG), Jackie Noltingk (JN), John +Phillips (JP), Laragh Quinney (LQ), Sue Sierra (SS), Henry Thompson (HT) + + Marilyn Higgins (MH), Neil Turner (NT), David +Sterratt (DS) +

+ Date and time of next meeting +

Email membership for available weeks +in September, then poll for date/time.

+ Matters arising +

+ <link href="&prev;#next">MHM_2023-06-06</link> 1 Next +meeting +

On HT: "@@@ FIXME": Done.

+ <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> +6a bullet 3: Staffing +

Lone worker lanyard alarms. Carried forward.

+ <link href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2023-04-20</link> +9c: Fabric and maintenance +

Installing LED lighting. Carried forward.

+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.2 PAT Testing +

Draft a proposal and send it, noting our agreement, to the Safety Officer of AM +Trustees. Carried forward.

+ <link href="&prev;#PAT">MHM_2023-06-06</link> 3.3 Risk management strategy +

+ <link href="&prev;#staff">MHM_2023-06-06</link> 6.2 Ongoing staffing issues +

On HT: "Tell R&L that they have to vacate." Done, with a minimum of fuss.

On HT: "Ask DS for time at the next Affordability Group +meeting (26 June 1200) for an informal chat with members of the MHC to discuss +the flat(s)". Not done, see below under 6 +Upper Bow Flats.

+ <link href="&prev;#email">MHM_2023-06-06</link> 8.2 Email issues +

On HT, MG: "Meet with Majk to explore options, e.g. multiple folders, +multiple email addresses". Done, but more work needed. See below under Email issues

+ <link href="&prev;#staffing">MHM_2023-06-06</link> 9. Fabric and Maintenance +

On HT: "Put [F&M specialist needed] on the agenda for next time." Done, see below under Fabric and Maintenance.

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> +

On HT: "Meet with DS to discuss state of networking in 7VT, possible remedial +actions." Done, but more work needed. See below under Meeting Room wifi.

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.2 +Glazing in flats @@@ FIXME et seq. +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.2.3 Emergency phone in lift +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.3 Carpets +

+ <link href="&prev;#wifi2f">MHM_2023-06-06</link> 9.4 Signage +

+ Convenor's report +

HT still struggling to manage the multitude of Dropbox accounts, Google +groups and GMail accounts involved in this job.

Make all relevent Dropbox accounts and Google +groups use the MHMCC email address, i.e. sesam.emh.management@gmail.com.

MG and HST have agreed to have regular meetings to share status updates.

+ Manager's update +

+ Risk Management Strategy +

+ Victoria Terrace affordability group update +

Notes from meeting 2023-06-26

See the above for details. Some topics of interest to us:

+ + + + +

+ Staffing +

+ Additional Meeting House Assistant +

Last time we asked Trustees to agree to the creation of a new permanent + part-time MH Assistant job starting in September, to be + advertised widely, and they agreed

+ Additional casual staff +

+ Room hire & marketing +

+ Quaker weddings: Griffiths/Lawrence +

+ IT +

+ Email issues +

There's too much email on too many diverse topics coming in +to office@equaker.org.uk. Things get lost.

Draft a proposal for upgrading email handling.

+ Fabric and maintenance +

+ New committee member? +

+ Large projects on hold +

+ Ongoing issues +

+ Meeting room wifi +

+ Glazing in flats +

+ Alarm callout phone +

@@@ Copy from revised previous minute

+ 6 Upper Bow +

Decision process for refurbishment, including discussion with VTAG

Request from Richard xxx for furniture from 3F2

+ Time without staff +

+ Action items +

+ +