Meeting House Management Committee Agenda 2024-08-27 Tuesday 27 August, 5 p.m., in 7 Victoria Terrace

1 Attendance

RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)

2 Convenor’s report

2.1 4F Upper Bow shower

2 days after move-in shower packed up, needed new shower and cable, made good plaster and tile, after 12 days :-(. Details of costs are with Jackie.

2.2 Regular meetings with staff

2.2.1 With Rachel 2024-08-15

Extra wiFi has never worked

Changed plan wrt 1 September as Kitchen not in good enough state

2.2.2 With Henry 2024-08-29

Agreed.

2.3 Fire Alarm upgrade

Deposit of 500GBP was paid, may or may not have been repaid

Beeper which gives feedback on button-press is no longer happening :-(

Hartley asked for a call with HST but never rang.

2.4 Kitchen toilet leak into Hideout Café

40GBP paid to Hassan for is plumber, our plumber did nothing, hasn’t billed (yet).

2.5 Hiring

We AGREED that we would (seek to) interview any job-sharing applicants both at once, in person.

ACTION: HST to post all applications to Dropbox

AGREED target interview dates of 30/9 and 4/10, all day, here ACTION: HST to book the Bow Room

2.5.1 4F sublet query

AGREED that HST can say that living in at least during the week is a requirement of taking the flat, no subletting.

2.6 Trustees meeting 2024-08-20

Carpets: ’subject to John Renshaw” - see below

3 Cafe

Ian Wilson is keen to do a more substantial vegetarian food, but is willing to undertake a trial period. Office will ask him in for a chat in due course.

4 C Arts

Two changes of venue manager.

5 Carpets

We agreed on the “Sea Blue” sample tile.

6 Business as usual September–December

6.1 Contract staff

ACTION: HST to let staff know that the existing uplift will continue until the new Manager is in post.

ACTION: HST to offer MK the title of Acting Manager in time for the Thursday meeting.

6.2 Casual staff

Not in a rush to appoint, for a range of reasons, but will look to advertise again in September.

6.3 End of lets

6.3.1 Flats

6.3.2 Meeting House

6.4 Meeting Room microphones

New light fittings won’t support old mic cables.

MS will liase with Keith Gunn to ask them to minimise the visual impact of the trays – above the lights, perhaps? We AGREED they can go ahead, aim to get done by 28 September for Woodbrooke where you are.

7 Payment for use of Johnston Terrace garden

we AGREE to pay 200GBP to the SWT for that

8 Planning for debriefing meetings

8.1 Internal

Overtaken, Thursday is in fact this

8.2 With Hartley

ACTION: HST to find out how Hartley is going to be in Edinburgh, and arrange a walk-through for Friday or Saturday, include Majk in planning.

Wrt a follow-on contract, we can have our own discussion about that in late September/early October.

Paradise Green not interested in adding Venue 40 Greenside might be worth contacting again.