<p>Meeting House Management Committee Agenda 2024-08-27 Tuesday 27
August, 5 p.m., in 7 Victoria Terrace</p>
<h1 id="attendance"><span class="header-section-number">1</span>
Attendance</h1>
<p>RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)</p>
<h1 id="convenors-report"><span class="header-section-number">2</span>
Convenor’s report</h1>
<h2 id="f-upper-bow-shower"><span
class="header-section-number">2.1</span> 4F Upper Bow shower</h2>
<p>2 days after move-in shower packed up, needed new shower and cable,
made good plaster and tile, after 12 days :-(. Details of costs are with
Jackie.</p>
<h2 id="regular-meetings-with-staff"><span
class="header-section-number">2.2</span> Regular meetings with
staff</h2>
<h3 id="with-rachel-2024-08-15"><span
class="header-section-number">2.2.1</span> With Rachel 2024-08-15</h3>
<p>Extra wiFi has never worked</p>
<p>Changed plan wrt 1 September as Kitchen not in good enough state</p>
<h3 id="with-henry-2024-08-29"><span
class="header-section-number">2.2.2</span> With Henry 2024-08-29</h3>
<p>Agreed.</p>
<h2 id="fire-alarm-upgrade"><span
class="header-section-number">2.3</span> Fire Alarm upgrade</h2>
<p>Deposit of 500GBP was paid, may or may not have been repaid</p>
<p>Beeper which gives feedback on button-press is no longer happening
:-(</p>
<p>Hartley asked for a call with HST but never rang.</p>
<h2 id="kitchen-toilet-leak-into-hideout-café"><span
class="header-section-number">2.4</span> Kitchen toilet leak into
Hideout Café</h2>
<p>40GBP paid to Hassan for is plumber, our plumber did nothing, hasn’t
billed (yet).</p>
<h2 id="hiring"><span class="header-section-number">2.5</span>
Hiring</h2>
<p>We AGREED that we would (seek to) interview any job-sharing
applicants both at once, in person.</p>
<p>ACTION: HST to post all applications to Dropbox</p>
<p>AGREED target interview dates of 30/9 and 4/10, all day, here ACTION:
HST to book the Bow Room</p>
<h3 id="f-sublet-query"><span class="header-section-number">2.5.1</span>
4F sublet query</h3>
<p>AGREED that HST can say that living in at least during the week is a
requirement of taking the flat, no subletting.</p>
<h2 id="trustees-meeting-2024-08-20"><span
class="header-section-number">2.6</span> Trustees meeting
2024-08-20</h2>
<p>Carpets: ’subject to John Renshaw” - see below</p>
<h1 id="cafe"><span class="header-section-number">3</span> Cafe</h1>
<p>Ian Wilson is keen to do a more substantial vegetarian food, but is
willing to undertake a trial period. Office will ask him in for a chat
in due course.</p>
<h1 id="c-arts"><span class="header-section-number">4</span> C Arts</h1>
<p>Two changes of venue manager.</p>
<h1 id="carpets"><span class="header-section-number">5</span>
Carpets</h1>
<p>We agreed on the “Sea Blue” sample tile.</p>
<h1 id="business-as-usual-septemberdecember"><span
class="header-section-number">6</span> Business as usual
September–December</h1>
<h2 id="contract-staff"><span class="header-section-number">6.1</span>
Contract staff</h2>
<p>ACTION: HST to let staff know that the existing uplift will continue
until the new Manager is in post.</p>
<p>ACTION: HST to offer MK the title of Acting Manager in time for the
Thursday meeting.</p>
<h2 id="casual-staff"><span class="header-section-number">6.2</span>
Casual staff</h2>
<p>Not in a rush to appoint, for a range of reasons, but will look to
advertise again in September.</p>
<h2 id="end-of-lets"><span class="header-section-number">6.3</span> End
of lets</h2>
<h3 id="flats"><span class="header-section-number">6.3.1</span>
Flats</h3>
<h3 id="meeting-house"><span class="header-section-number">6.3.2</span>
Meeting House</h3>
<h2 id="meeting-room-microphones"><span
class="header-section-number">6.4</span> Meeting Room microphones</h2>
<p>New light fittings won’t support old mic cables.</p>
<p>MS will liase with Keith Gunn to ask them to minimise the visual
impact of the trays – above the lights, perhaps? We AGREED they can go
ahead, aim to get done by 28 September for Woodbrooke where you are.</p>
<h1 id="payment-for-use-of-johnston-terrace-garden"><span
class="header-section-number">7</span> Payment for use of Johnston
Terrace garden</h1>
<p>we AGREE to pay 200GBP to the SWT for that</p>
<h1 id="planning-for-debriefing-meetings"><span
class="header-section-number">8</span> Planning for debriefing
meetings</h1>
<h2 id="internal"><span class="header-section-number">8.1</span>
Internal</h2>
<p>Overtaken, Thursday is in fact this</p>
<h2 id="with-hartley"><span class="header-section-number">8.2</span>
With Hartley</h2>
<p>ACTION: HST to find out how Hartley is going to be in Edinburgh, and
arrange a walk-through for Friday or Saturday, include Majk in
planning.</p>
<p>Wrt a follow-on contract, we can have our own discussion about that
in late September/early October.</p>
<p>Paradise Green not interested in adding Venue 40 Greenside might be
worth contacting again.</p>
<h1 id="date-of-next-meeting"><span
class="header-section-number">9</span> Date of next meeting</h1>