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 <head>
  <title>Meeting
House Management Committee Minutes 2024-04-30</title>
  <author>Convenor: Henry S. Thompson</author>
  <date>Tuesday 30 April, 5:15 p.m., in 7 Victoria Terrace</date>
  <style>.r {margin-left: 3em}
   .a::before {content: "ACTION: "; font-weight: bold}
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<div>
 <title>Attendance</title>
 <list type="defn">
  <item term="Present">
   <list type="1defn">
 <item term="At 7VT">Rachel Fitzgerald (RF), Miranda Girdlestone (MG),
Jacqueline Noltingk (JN),
Henry S. Thompson(HST), Neil Turner (NT)</item>
 <item term="Via Zoom">Sue Sierra (SS)</item>
</list>
  </item>
  <item term="Copy to">Susie Harding</item>
 </list>
</div>
 <div>
  <title>Matters Arising</title>
  <div><title>Wrt 2024-04-16_2.1 CVenues</title>
   <p class="a"><emph>HST to include a briefing about this in his report to
AM</emph> <name>DONE</name></p>
 <p class="a"><emph>MG to check with City of Edinburgh about a) the validity span of
         an EICR; b) the need for emergency lighting to be checked to
         a standard</emph>
         <name>See 3.1 below</name></p>
  </div>
  <div><title>Wrt 2024-04-16_2.5 Period products</title>
   <p class="a"><emph>MG Contract with Hey Girls</emph>
         <name>Done.</name></p>
  </div>
  <div><title>Wrt 2024-04-16_2.6 Flat 3F2 at 6 Upper Bow</title>
   <p class="a"><emph>HST 1) Check with City re Short term lets regulation 2) Check
         with Clan Gordon (CG) about whether they would manage</emph>
         <name>See 3.4 below</name></p>
  </div>
 </div>
<div>
 <title>Project updates</title>
 <div><title>CVenues</title>
  <p>HK visited on 27/4, surveyor in as well wrt floor loading, happy,
 further years lighting fittings on Meeting Room ceiling mentioned, would need approval from
 us.</p>
  <p>Showed him the flat.</p>
  <p>No actual reply wrt Licence Agreement.</p>
  <p>Not
 particularly happy about Hideout bailing, we've got fealers out to a
 Mimi's Bakehouse and Susie's (Kitchen?).  Summerhall?</p>
 <p>Meeting on 30/5 agreed for arrangements on what gets taken away and to where.</p>
 <p>EICR valid until 9/24 per CEC.</p>
 <p>We've self-tested lighting, all over 2 hours at least.
 We've never been asked about this by Fire/CEC/...</p>
</div>
<div><title>Lighting</title>
 <p>MG reverted to Gunn/Alexanders: Carbon life-cycle cost for LED
fittings is high.</p>
 <p>Work is in their timetable for
 1st week in July.</p>
 <p>We need a decision about cool/warm/...</p>
  <p class="a">HST to contact Jean Carletta about more replacable fitting?</p>
  <p>If no, or not quickly, then</p>
   <p class="a">HST&amp;JK to put a request to Trustees for approval for a
budget of £10,000 with Gunn.</p>
</div>
<div><title>Carpets</title>
 <p>Sources of both quotes both said no allergy or smell issue, and
no difference between carpet and tiles as far as
 risk of lifting.</p>
  <p>75% recycled is available for &lt;10% change.</p>
 <p class="a">HST&amp;JK to put a request to Trustees for approval,
using recycled carpet tiles.</p>
</div>
<div><title>Flat 3F2 at 6 Upper Bow</title>
 <p>HST proposed that we add the use of 3F2 by CVenues to their licence
   agreement.  As a one-off private agreement between us, it means
   it's not a "short-term let".</p>
  <p>MG looked briefly at advertisements for August lets in the centre,
  and reported</p>
  <display>
    It could be anything from £5,000 per month to £10,000 per month, I think,
    on location alone.
    One room and shared spaces is £1,500 per month, at the lowest. And that is
    quite a way out.
    Even allowing for it being a bit scruffy, anything under £2,500 per month
    would be underselling it in August, I think.
    One chap I found is charging £4,500pm for a double room on the other side
    of the Meadows...
  </display>
  <p>MG has asked Hartley for 7KGBP/mo</p>
  <p>We <name>AGREED</name> to go ahead on this basis.</p>
</div>
</div>
<div>
<title>Time without staff</title>
<p>We have had time without staff.</p>
</div>
 <div>
  <title>Branding</title>
  <div>
   <title>Signage</title>
   <p>We have a new sign in the Office window advertising room lettings.</p>
  <p>Work on interior branding is progressing</p>
  </div>
  <div>
   <title>Publicity more generally</title>
   <p>Facebook page is now getting regular updates from Ellie</p>
  <p>Possibility of something in the windows themed around 400th
  anniversary of George Fox, who did preach <emph>somewhere</emph> in Scotland.</p>
  </div>
 </div>
 <div>
  <title>Lettings trajectory</title>
  <p>Occupancy is up over 2023, from 1 Jan up thru mid-July</p>
 <p>Income is up by more 10% increase in prices.</p>
 <p>Expenditure is also up, mostly because of the end of energy cost
 subsidy</p>
 </div>
<div>
<title>Date of next meeting</title>
<p>7 May 2024 1715, 7 Victoria Terrace</p>
</div>
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author	Henry S Thompson <ht@inf.ed.ac.uk>
date	Tue, 19 Nov 2024 11:56:18 +0000
parents	2389b29b95b3
children