;; Last edited: Tue Apr 16 18:24:01 2024ore
Agenda
Edinburgh Meeting House Management Committee
  Henry S. Thompson, Convenor
  Tuesday 16 April 5:15 p.m., in 7 Victoria Terrace

Zoom link:
  https://us02web.zoom.us/j/81467950877?pwd=VGg1U3h3K095bWFLUCsveHZyNmhrdz09

Present: Rachel Fitzgerald, Miranda Girdlestone, Jacqueline Noltingk, Henry S. Thompson
Prevented: 
Copies to: Neil Turner, Susie Harding

1. Opening worship

2. Project updates: 
 2.1 CVenues

   Ongoing back-and-forth with Hartley Kemp (HK) of CV getting details
   of the building to him, in preparation for the full formal License
   Agreement.  Some niggles to still be sorted including Emergency
   Lighting and weight bearing capacity of the Meeting Room, cleaning
   costs.  HK will be visiting on Monday 22 April to attempt to reach
   final agreement on a draft to send to Trustees.

   CVenues will be in from 14 July -- ??

   See option 2 in the attached plan for the planned Meeting Room
   layout.  Scrim across the room just E. of the main door on Sundays.

   We have the Meeting Room, Kitchen and access from 0900--1400.

   Wednesday Meeting will be in Johnstone Terrace Wildlife Garden /
   the Palm House.  Childrens' Meeting have been offered one day there
   if they would like.

   HST will brief Central Edinburgh at Local Meeting on ? 6 June

   ACTION: MG to check with City of Edinburgh about
    a) the validity span of an EICR;
    b) the need for emergency lighting to be checked to a standard.

 2.2 Hideout Cafe

   Hideout Cafe have not replied to our most recent proposal.  We are
   going forward on the assumption that they are no longer interested.
   Their main interest was always in the full refit/more room/plumbing
   etc. version.

   We have considered the possibility of looking for someone else to
   do just-a-pop-up, but decided enough work is pending, and we may
   get the information we wanted from a trial run if CVenues try
   something.

   Hartley Kemp has been informed.  We won't prejudge the possibility
   of him doing something along similar lines until we've talked with
   him on Monday.

 2.3 Lighting
     See attachment 1

     Majk Stokes managed gathering quotes.  MG and MS judged the Gunn
     and Alexanders quote to be appropriate considered.  Additional
     complexity with Mark Kisby's involvement to manage the physical
     interaction of their hanging and the lighting.  There is also the
     question of the quality of microphone system and whether we
     should do something about this.

     MG will call Mark K to come and explore the lighting/microphone
     interaction and suggest and quote for a solution, possibly on 22
     April if he can make.

     We should consider also inviting Mark Kisby to attend at some
     event where we suspect the problems would manifest and observe.

     We agree to ask Trustee's approval for asking Keith Gunn to go
     ahead per their quote.

 2.4 Carpets 
     See attachment 2

     Two quotes for Carpet or Carpet Tile, without floor preparation.

     At least 10-year wear.

     Carpet tile has the advantage of allowing square-by-square
     replacement in case of damage or stain.

     'Stain-free' has strong smell at first, possible health and
     environmental issues.

     MG to try to get a look at an existing installation of tile with
     some years of use wrt possible lifting at the edges under wear.

     ALthough vinyl is cheaper as such, the preparatino is much more
     substantial, so roughly double the cost for the Foyer (6k
     vs. 3k).

     We agree to return to this once we get the information we need to
     choose, both wrt tile vs. carpet and with respect to the Foyer.

 2.5 Period products
     See attachment 3

     Quotes from three outfits, MG recommends Hey Girls, who also have
     the contract for the City of Edinburgh.  RF says they are used in
     AU.

     We agreed that MG should go ahead and contract with Hey Girls for
     installations in all toilets.

 2.6 Flat 3F2 at 6 Upper Bow
 
  HST to explore offering 3F2 to Hartley
   1) Check with City re Short term lets regulation
   2) Check with Clan Gordon about whether they would manage
  Then bring this back for consideration.

  If not viable, then ask CG to get quotes for the options they recommend.

3. Time without staff

   We have had time without staff.

8. Date of next meeting

   30 April 2024 1715, 7 Victoria Terrace