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  <title>Notes and Actions from Ken Latham's Annual Employment Review Conversation</title>
  <author>Henry S. Thompson</author>
  <date>16 April 2024</date>
  <style>.r {margin-left: 3em}
   .q {font-style: italic}
   .a::before {content: "ACTION: "; font-weight: bold}
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  <div>
   <title>Introduction</title>
   <p>Notes from a meeting held on 2024-04-16 with Miranda Girdlestone
(Meeting House Manager, MG hereafter), taking the lead and Henry Thompson (Convenor, Meeting House
Management Committee, HST hereafter), taking (most of) these notes.  The section titles and questions which follow are taken verbatim from the <emph>Employment
Review Conversation</emph> shared with Ken in advance of the meeting.</p>
  </div>
<div>
<title>Nature of the job</title>
<p class="q">Does your job description accurately reflect the nature of your
duties?</p>
<p class="r">Not entirely, but not sure: I don’t need to think about it, the work
just happens.</p>
<p class="q">What have you done in your role that has made you feel proud/been
pleased with?</p>
<p class="r">Keeping up with what groups need/want and supporting them: it works
nicely. Adding “Where are the toilets” signs and seeing that work.</p>
<p class="r">I have a good picture in my head of what the Meeting House should
look like, I get satisfaction from keeping it so.</p>
<p class="r">[Miranda: You’ve done a good job at training Ellie]</p>
<p class="r">Training casual staff: it goes as well as they can handle</p>
<p class="q">Was there anything that felt less than successful when you attempted
it? And what did you do to improve the situation?</p>
<p class="r">Getting my head around the booking system was hard. Worried as about
to do something I may be breaking something that someone else is already
working on.</p>
<p class="r">Aside from not being involved, not sure.</p>
<p class="r">Not done it often enough to be confident what happens when in the
workflow. Information is in multiple places, computers <em>and</em>
people’s heads.</p>
<p class="r">Putting things in the calendar is fine, but the Hallmaster/money
dataflow is hazy. Worried that, for example, if someone asks to add AV,
aside from just leaving a note for Majk, not sure what is needed to be
sure it doesn’t get lost</p>
<p class="a">MG and KL to meet to get a clear story about what KL should
cover and how to do it</p>
<p class="q">What changes have you implemented and how do you think they went/were
received?</p>
<p class="r">Moving the library chairs under the stairs when not in use, working
well.</p>
<p class="r">‘Staff drawer’</p>
<p class="r">Designed, trialed and made work having refreshments just outside the
Meeting Room.</p>
<p class="a">MG to review cleaning sheet</p>
</div>
<div>
<title>Obstacles and support</title>
<p class="q">What extra support would you like from me as your manager?</p>
<p class="q">Have you encountered any particular difficulties where you would have
appreciated more support? Can you say why you didn’t ask for support at
the time?</p>
<p class="r">Food Hygiene specifically, more generally what am I in charge of? Do
local Friends know that? Some things are undefined, for instance who
sets up tables…</p>
<p class="a">MG, KL, James to coordinate [MG to give a short presentation
to PM about this]</p>
</div>
<div>
<title>Quaker ethos</title>
<p class="q">Do you think the Quaker ethos is nurtured in your work and your
workplace?</p>
<p class="r">Yes</p>
</div>
<div>
<title>Working relationships</title>
<p class="q">How would you describe the relationships you have built with your
colleagues and users of the building?</p>
<p class="r">Good with colleagues. On the same wavelength with Ellie.</p>
<p class="r">Some users give nice comments or a smile, occasionally things go
wonky and people get stressed. People may have lost track of what they
booked, or was booked for them. People feel relaxed, which can lead to
them treating things more like home than somewhere they’ve hired. Mostly
a good thing.</p>
<p class="q">How do you see your role within the team now and how would you like
it to grow?</p>
<p class="r">Not keen on “getting hold of a pile of admin clutter in my head”
But it is part of my job, so if there were a way to make it more
doable for me I would get on with it better</p>
</div>
<div>
<title>Work environment</title>
<p class="q">What do you like or dislike about your work environment?</p>
<p class="r">With respect to being open to the public, if it’s not a busy time, handling
enquiries is good. If the timing is bad, it can be a challenge.</p>
<p class="q">——————HST leaves the meeting———–</p>
<p class="q">Do you have any suggestions for improving it?</p>
</div>
  <div><title>Training and development needs</title>
<p class="q">What training have you undergone during the year?</p>
   <p class="r">First Aid and Manual Handling</p>
<p class="q">Are there any training opportunities you would like to pursue? Or any
skills you would like to develop?</p>
   <p class="r">Training: Food Hygiene Level 3 and Fire Marshal</p>
   <p class="a">MG to provide Food Hygiene Level 3 (<name>Done:</name> Link sent)</p>
   <p class="a">MG to arrange Fire Marshall training for all staff at a date to
be decided</p>
  </div>
  <div>
   <title>Overall</title>
   <p class="q">If you could change anything about your role or the way the team
operates, what would it be?</p>
   <p class="r">Nothing</p>
  </div>
<div>
<title>Actions agreed</title>
<p class="a">MG and KL to meet to get a clear story about what KL should
cover with respect to bookings and how to do it</p>
<p class="a">MG Review cleaning sheet</p>
<p class="a">MG, KL, James to coordinate on Food Hygiene on Sundays [MG to give a short presentation
to PM about this]</p>
   <p class="a">MG to provide Food Hygiene Level 3 (<name>Done:</name> Link sent)</p>
   <p class="a">MG to arrange Fire Marshall training for all staff at a date to
be decided</p></div>
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</doc>
author	Henry S Thompson <ht@inf.ed.ac.uk>
date	Mon, 18 Nov 2024 13:20:50 +0000
parents	1e23a8375921
children