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done through Matters Arising
author Henry Thompson <ht@markup.co.uk>
date Tue, 13 Jun 2023 17:45:53 +0100
parents 07d10555423e
children e1636b91ee90
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<?xml version='1.0'?>
<?xml-stylesheet type="text/xsl" href="../../../lib/xml/doc.xsl" ?>
<!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" >
<doc>
 <head>
  <title>Minutes</title>
  <title>Edinburgh Meeting House Management Committee</title>
  <author>Henry S. Thompson, Convenor</author>
  <date>Tuesday 6 June 2 p.m., in 7 Victoria Terrace</date>
 </head>
 <body>
  <div><list type="1defn">
   <item term="Present:">Miranda Girdlestone (MG), Jackie Noltingk (JN), John
Phillips (JP), Laragh Quinney (LQ, via Zoom), Henry Thompson (HT)</item>
   <item term="Prevented:">Sue Sierra</item>
   <item term="Copies to:">Marilyn Higgins, Neil Turner</item>
  </list></div>
  <div id="introduction" i="0">
   <title>New convenor's welcome</title>
      <div id="business" i="0.1">
        <title>How HT will aim to handle our business</title>
        <p>For routine business we'll proceed informally, and HT will
take notes.  Suitably cleaned up and filled out, these will appear in
the circulated minutes.</p>
        <p>For important matters, or for any matter by request, we'll
move into Meeting for Worship for Church Affairs mode, HT acting as
Clerk.  The results will be highlighted as <name>Minutes</name> in the
circulated minutes.</p>
       <p>Henceforth HT will use Word or PDF, not plain text, for
agendas, minutes, etc.</p>
        <p>Action items will be signalled as <name>Action:
[someone]</name> and gathered at the end of the circulated minutes.</p>
      </div>
      <div id="remit" i="0.2">
        <title>A reminder of our remit</title>
       <list>
        <item>First part of <link href="https://www.dropbox.com/home/SESAM%20Management%20Committee/Background?di=left_nav_browse&amp;preview=Report+for+Management+Cttee+2017.doc">The role of the Quaker Meeting House</link></item>
        <item><link href="https://www.dropbox.com/home/SESAM%20Management%20Committee/Policy?di=left_nav_browse&amp;preview=SESAM+MH+Management+Committee+Terms+of+Ref-2022-10-11.docx">Terms of Reference</link></item>
        <item><link href="https://www.dropbox.com/s/eabc793h6lmstse/MoU_C_Edinburgh_v5.xlsx?dl=0">Area Meeting MoU with Central Edinburgh Local Meeting</link></item>
       </list>
       <p>We are a Trustee short, Neil and Marilyn are _not_ members, but
    are welcome to the meeting.  Expensive work?</p>
    </div>
    </div>
  <div id="next" i="1">
   <title>Date and time of next meeting</title>
      <p class='action' on='HT'>Email membership for available weeks
in July, then poll for date/time.</p>
    </div>
  <div id="arising" i="2">
   <title>Matters arising</title>
      <div id="8a" i="2.1">
        <title><link
href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2024-04-20</link>
8a: IT - Private and public networks</title>
       <p>see <link href="#split">item 8.1</link> below.</p>
    </div>
      <div id="8b" i="2.2">
        <title><link
href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2024-04-20</link>
8b: IT - Email issues / Google Workspace</title>
       <p>See <link href="#email">item 8.2</link> below.</p>
    </div>
      <div id="6a" i="2.3">
        <title><link
href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2024-04-20</link>
6a bullet 3: Staffing</title>
       <p class='action' on='MG'>Lone worker lanyard alarms. Carried forward.</p>
    </div>
      <div id="9b" i="2.4">
        <title><link
href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2024-04-20</link>
9b bullet 4: Fabric and maintenance - secondary glazing in the kitchen of 4F</title>
       <p>Overtaken, see <link href="#flat">item 6.2</link> below</p>
    </div>
      <div id="9c" i="2.4">
        <title><link
href="https://www.dropbox.com/s/st5me0skwfrrm89/sesam-management-2023-04-20.docx?dl=0">MHM_2024-04-20</link>
9c: Fabric and maintenance</title>
      <p class="action" on="MG">Installing LED lighting.  Carried forward.</p>
     </div>
    </div>
  <div id="MGupdate" i="3">
   <title>Manager's update</title>
   <p></p>
    </div>  
  <div id="fringe" i="4">
   <title>Fringe update</title>
   <p></p>
    </div>
  <div id="VTAG" i="5">
   <title>Victoria Terrace affordability group update</title>
   <p><link href="https://www.dropbox.com/home/Victoria%20Terrace%20Affordability%20Group?select=victoria-terrace-affordability-group-2023-05-30-notes.docx">Notes from meeting 2023-05-30</link></p>
   <p></p>
    </div>
  <div id="lettings" i="7">
   <title>Room hire &amp; marketing</title>
      <div id="controversy" i="7.1">
        <title>Controversial bookings: Common Knowledge</title>
       <p></p>
    </div>
      <div id="weddings" i="7.2">
        <title>Quaker weddings: Griffiths/Lawrence</title>
       <p></p>
    </div>
   <p></p>
    </div>
  <div id="IT" i="8">
   <title>IT</title>
      <div id="split" i="8.1">
        <title>Private and public networks</title>
       <p>Done, thanks to David Sterratt.  Relevant instructions are
in the 'WiFi' folder in the office filing cabinet, and on HT's
personal machine at home.</p>
    </div>
      <div id="email" i="8.2">
        <title>Email issues</title>
       <p></p>
    </div>
   <p></p>
    </div>
  <div id="building" i="9">
   <title>Fabric and maintenance</title>
      <div id="large" i="9.1">
        <title>Large projects on hold</title>
       <p></p>
    </div>
      <div id="lift" i="9.2">
        <title>Ongoing issues, incl. Lift emergency 'phone</title>
       <p></p>
    </div>
      <div id="carpets" i="9.3">
        <title>Carpets</title>
       <p></p>
    </div>
      <div id="signs" i="9.4">
        <title>Signage</title>
       <p></p>
    </div>
   <p></p>
    </div>
  <div id="staffing" i="6">
   <title>Staffing</title>
      <div id="org" i="6.1">
        <title>Moving to operation with one resident manager</title>
       <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from Miranda</p>
       <p></p>
    </div>
      <div id="flat" i="6.2">
        <title>Ongoing staffing issues</title>
        <p><name>Issue for decision:</name> Resident Assistant Warden
post renewal</p>
       <p></p>
    </div>
   <p></p>
    </div>
  <div id="woStaff" i="10">
   <title>Time without staff</title>
   <p></p>
    </div>
 </body>
</doc>