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  <title>Heads of Agreement: C Arts and SESAM</title>
  <author>Henry S. Thompson</author>
  <date> 6 Mar 2024</date>
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  <div>
   <title>Introduction</title>
   <p>Hartley Kemp of <link href="http://www.cvenues.com/cvenues/">C
Arts</link> has offered to hire the Meeting House at 7 Victoria Terrace,
Edinburgh, for use as an Edinburgh Festival Fringe venue from
2024-07-21&#8211;2024-08-31 (seven weeks).  He has provided both a draft
contract and supporting information including a draft budget and a number of
emails with details of his dealings with the other venues he uses and the
performers he features in them.</p>
   <p>He has asked for a decision from us as a matter of urgency.  This
document sets out our offer as a basis for an agreement in principle to go
ahead.  We aim to agree a version of these terms by 8 March, with an actual
contract to follow as soon as possible thereafter.</p>
  </div>
  <div>
   <title>Finance</title>
   <div>
    <title>Primary costing</title>
    <list type="1defn">
     <item term="Spaces in use">Meeting room, Hall, possibly Library, possibly
Creche, East half of Foyer</item>
     <item term="Spaces reserved">Office, West half of Foyer (assuming Cafe)</item>
     <item term="Spaces for discussion">Bow Room</item>
     <item term="Seats">140*</item>
     <item term="Days in venue">42 (21/7&#8211;31/8), assuming week -1 get-in
is viable</item>
     <item term="Venue hire">£8800 (approx. 140 &#215; £63),
      payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
     </item>
   </list>
    <p>* CA's own projection, CA to bear the responsibility for ensuring Fire
Safety approval for their seating plans.</p>
   </div>
   <div>
    <title>On-costs</title>
    <list type="1defn">
     <item term="Electricity">CA to cover their usage:  £500 deposit, we will
record meter on 13/7, 20/7 and 1/9, invoice for 42 days based on KW/hrs from
21/7&#8211;31/8 less our estimated baseline from KW/hrs between 13/7&#8211;20/7 </item>
     <item term="Insurance">CA to provide insurance cover for all their risks and liabilities under this Agreement,
including risks of cancellation. In particular, CA to provide proof of Public
Liability Insurance cover for at least £5 million, in order to satisfy our insurers.</item>
     <item term="Cleaning">CA to cover cost of cleaning the spaces they are
using (see above, plus Stair, 1st and 2nd floor hallways, upstairs toilets),
either by their own people + hired-in, or by our people and we will invoice for
an agreed percentage (80%?)</item>
     <item term="Sundries">CA to cover cost of all toilet supplies for upstairs
toilets (loo roll, soap, towels)</item>
    </list>
   </div>
  </div>
  <div>
   <title>Access and Security</title>
   <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the
term of their hire, between 0930 and 1300.</p>
   <p>CA to configure the Meeting Room appropriately for our Sunday use.</p>
   <p>CA to bear responsibility for security at all times other than that.</p>
  </div>
  <div>
   <title>Mutual agreement</title>
   <p>Although this agreement is for 2024 only, both parties will be open to
continue this arrangement thereafter if they are both happy with the way things go this year.</p>
  </div>
  <div>
   <title>Oversight</title>
   <p>Given CA's stated aims, we do not anticipate any issues about the
companies who will use the venue or the material they will present, but CA
agree to give timely information about the companies and their material to us
for review, and to accede to reasonable requests for changes.</p>
  </div>
  <div>
   <title>Cafe</title>
   <p>We plan to have a pop-up cafe in operation, provided by the proprietors
of the Hideout Cafe up the road from the Meeting House, in the West half of the
Foyer and possibly the Bow Room.</p>
  </div>
  <div>
   <title>Profit-sharing</title>
   <p>We are bearing some of the risk, we would like some of the profits, if
any.  We'd like to have a small share of CA's gross income.  As CA typically
operate on a guarantee + split basis with their shows, exactly how to formulate
this will depend on the details of this year's agreements between CA and the shows </p>
   <p>Basically we're looking for something in the
neighbourhood of £2,000 if CA
hit the £20,000 'profit' they are aiming for.</p>
  </div>
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</doc>
author	Henry S Thompson <ht@inf.ed.ac.uk>
date	Tue, 12 Nov 2024 18:08:27 +0000
parents	7385e895f700
children