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author Henry S. Thompson <ht@inf.ed.ac.uk>
date Tue, 29 Apr 2025 15:47:02 +0100
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1 <?xml version='1.0' encoding='UTF-8'?>
2 <!DOCTYPE doc PUBLIC "-//Henry S. Thompson//DTD doc//EN" "d:\\lib\\xml\\doc.dtd" >
3 <doc xmlns:x="http://www.w3.org/1999/xhtml">
4 <head><title>MEK Meeting 2024-08-29</title><author>Henry S.
5 Thompson</author><date>Tuesday 29 August 2024<x:br/>7 Victoria Terrace</date><style>.a::before {content: "ACTION: "; font-weight: bold}</style></head>
6 <body>
7 <div>
8 <title>Attendance</title>
9 <p>Eliza Giles (EG), Ken Latham (KL), Majk Stokes (MS), Henry S. Thompson
10 (HST)</p>
11 </div>
12 <div>
13 <title>Report on MHMC meeting 2024-08-27</title>
14 <p>HST shared aspects of the Committee's meeting:</p>
15 <p>C'ttee very pleased with staff's stepping up in challenging
16 circumstances.</p>
17 <p>MS to be given the title of Acting Manager</p>
18 <p>Salary uplift to continue until new Manager in place, at least through
19 October.</p>
20 <p>Interviews and appointment of new casual staff can be done for October if
21 it's clear that help is needed due to bookings received.</p>
22 <p class="a">MS to move forward with carpet</p>
23 </div>
24 <div>
25 <title>Staff feedback on the last seven weeks</title>
26 <div>
27 <title>Problems</title>
28 <p>A number of missing or broken items. Consumables were often missing; loo roll
29 didn’t arrive until 15/8, soap often missing. E.g. one Sunday when no loo roll in any of the
30 loos.</p>
31 <p>We had to do some emptying of bin bags.</p>
32 <p>WiFi - This impacted our own ability to do our own work, because of
33 low bandwidth and/or ‘no internet’</p>
34 <p>Kitchen - Not our cleaners job, did CV expect it? MEK cleaned it
35 from time to time: sweeping and wiping surfaces. Performers in there? Gap(s) in
36 the licence. Food out, so mice flourished. Fridge available? “You have to name
37 and date your food, or we’ll through it away”. Buckets left with dirty water
38 in.</p>
39 <p>Use of kitchen by them as an office
40 made cleaning difficult.</p>
41 <p>Weekend cleaning is necessary, doesn't appear to have been happening,
42 we did some cleaning on Sunday and/or Monday morning (kitchen, loos, loo seats
43 in particular).</p>
44 <p>Some emergency lights were completely blacked out, H&amp;S violation</p>
45 <p>Staffing level seemed low in general, and several venue managers
46 resigned in the early weeks.</p>
47 <p>A fair amount of wall scarring from use of blue-tack</p>
48 </div>
49 <div>
50 <title>For next time, if there is one</title>
51 <p>Paper hand towels? We didn’t this time, worked OK? Probably some
52 use of loo roll for drying</p>
53 <p>Should we require use of our own consumables suppliers next time: fits
54 with ethos, fits our containers. </p>
55 <p>Start and end of day procedures – define/clarify, who’s responsible
56 for what. E.g. turning <emph>on</emph> the emergency lighting is our job.</p>
57 <p>Clarify who repairs things. We do a daily inspection and fix things/bill
58 for getting them fixed</p>
59 <p>In general if there are things we agree are are responsibility that we
60 are going to do for their benefit, we will have to charge
61 for that, not clear how e.g. lump sum vs. timesheet.</p>
62 <p>Leave less cutlery/plates etc. out for them</p>
63 <p>Ask for kitchen counters to be cleared away each night?</p>
64 <p>Clarify who is going to empty bin bags, get agreement on how does/polices triage (recyclable/food
65 waste/rubbish). Do we have to be responsible for all this so it can be done as
66 we would like?</p>
67 <p>We need to spend more time up front preparing the
68 building and flats. Should we do a complete set of photos? What is 'complete'?</p>
69 <p>Emergency lights can’t be completely covered, dimmed, e.g. with gel overlay, is
70 OK</p>
71 <p>We need a designated contact person, who is on site most of most days, for niggles (E.g.
72 shoes in the kitchen :-). If this changes, or is a shared task, continuity
73 needs to be ensured.</p>
74 <p>Better policing of companies wrt care of the building in general, e.g. blue-tack</p>
75 </div>
76 <div>
77 <title>General comments</title>
78
79 <p>One negative comment on the first Sunday about the meeting space, but
80 most feedback on that was positive.</p>
81 <p>In general Sundays went well. Mid-week Meeting also worked well, bar steps for Tony
82 Peach, Margaret Anderson and someone else with limited mobility.</p>
83 <p>As an ethical workplace, how do we feel about the way C Venues treats
84 their staff, both volunteer and paid?</p>
85 </div>
86 </div>
87 <div>
88 <title>Was it OK? Do this again (with C Venues or someone else)?</title>
89 <list type="defn">
90 <item term="KL">More ‘unexpected work’ than
91 ‘unpleasant’</item>
92 <item term="EG">The annoying things could be sorted in the agreement,
93 including a process for things that are still unclear (e.g. the toilet leak)</item><item term="MS">Niggles rather than disasters. Worth looking for alternatives,
94 e.g. Greenside, before committing to C Arts, bearing in mind that they would
95 have <emph>their</emph> teething problems</item>
96 </list>
97 </div>
98 <div>
99 <title>Miscellaneous</title>
100 <p class="a">HST to get C Venue's (local)
101 network guy’s contact details from Hartley</p><p class="a">KL to scan and
102 distribute missing/broken items list</p>
103 <p class="a">HST to figure out how to
104 address the need for a regular MEK - MCMember meeting with a schedule that has
105 no full MEK overlap time in it.</p>
106 <p>Clarification wrt staff cover going forward: Ellie
107 is <emph>not</emph> happy about evening or Saturday working, and MEK are covering a
108 lot of evening/Saturday shifts in September.</p>
109 <p>Keith Gunn to go ahead with new cable
110 trays.</p>
111 <p>MS has renewed Giffgaff contract</p>
112 <p>Ian Wilson will be visiting about caf&eacute;
113 some time soon</p>
114 <p class="a">HST to check the state of the T&amp;C redo by
115 Trustees.</p>
116 <p class="a">HST, with respect to the matter of listing 7 VT on meeting agency sites that charge a
117 premium, take this to MHMC for review/decision.</p></div>
118 </body>
119 </doc>