comparison MHMC/2024-05-07/notes.xml @ 423:dd94df921213

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author Henry Thompson <ht@markup.co.uk>
date Mon, 27 May 2024 15:30:09 +0200
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169 <div id="header">
170 <title class="title">MHMC 2024-05-07</title>
171 </div>
172 <list style="list-style-type: decimal">
173 <item>Opening worship Present: HST, JN, RF, KM Prevented: SS, LQ</item>
174 <item>Matters arising 2.1 Wrt 3.2. Lighting ACTION: HST to contact Jean
175 Carletta about more replacable fitting? No news yet ACTION: HST&amp;JK
176 to put a request to Trustees for approval for a budget of £10,000 with
177 Gunn: DONE 2.2 Wrt 3.3. Carpets ACTION: HST&amp;JK to put a request to
178 Trustees for approval, using recycled carpet tiles: Not yet 2.3 Wrt 3.4.
179 Flat 3F2 at 6 Upper Bow We AGREED to go ahead on this basis: Hartley
180 pushed back, with explanation that ‘artists’ enjoyed a better rate
181 structure, with evidence. MG and HST agreed to accept his offer of
182 £3,500.</item>
183 <item>Local Meeting on 12 May We still need someone to attend if possible,
184 as HST can’t be there. HST to copy JN and RF with notice to LM Clerks
185 and one of them will try to be at LM</item>
186 <item>Time without staff We AGREE that any arrangement with MS and B? will
187 happen until a new post is agreed and described. For discussion with
188 MG:</item>
189 </list>
190 <list style="list-style-type: decimal">
191 <item>What tasks has she been doing which will need to be covered by MKE,
192 and what training will be required.</item>
193 <item>A possible timetable for her availability: where and when MG should
194 certainly be <em>allowed</em> to go, but if she’s <em>willing</em> to be
195 here for some number of weeks in July and August. She <em>might</em>
196 want to do at least some of this to get closure. So the invitation to a
197 discussion should be tentative: to talk about handover tasks? to talk
198 about what might be possible after 1 July? Removal scheduling is an
199 issue, because Catriona is available for the 3 relevant weeks Hallmaster
200 <em>can</em> communicate with Xero Week 1 is the real point where we
201 need cover to be involved in what’s going on We need the current
202 staffing timetable, from JN and MG, so we know what we need to cover,
203 both over the Fringe and in the autumn We <em>can</em> close the
204 building on, e.g. Mondays and on Friday afternoons. We do need more
205 casual staff, and if possible ones who will be planning to stay ACTION:
206 JN to circulate the spreadsheet of duties she compiled. July and August
207 are really different from September… HST will meet on a regular basis
208 with MKE, both as a group and individually. Scheduling is tricky. Some
209 regular closures may be necessary in order to have some staff overlap,
210 so we can have M4. We will have a ’phone tree. Some all-hands meetings
211 as well. Have to check <em>both</em> flats every week.</item>
212 </list>
213 <p>Draft minute:</p>
214 <p>From 1 July we need to have arrangements in place to cover all the
215 essential responsibilities of the Meeting House Manager. Exactly what
216 this means varies in terms of three distinct periods:</p>
217 <list style="list-style-type: upper-alpha">
218 <item>1–12 July: (Somewhat less than) business as usual</item>
219 <item>13 July–31 August: Let to CVenues</item>
220 <item>1 September onwards: Business as usual</item>
221 </list>
222 <p>We propose to cover business as usual, meaning at a minimum the
223 operation of the Meeting House on a day-to-day basis for existing
224 lettings and ongoing Quaker use with existing staff: the three contract
225 staff (MS, E?, K?) and the casual staff, supervised as necessary by
226 members of the MHMC.</p>
227 <p>The extent to which we will be open for new bookings during periods A
228 and C will depend on staff availability and fitness for the relevant
229 tasks. We have not yet approached staff about their availability and
230 interest in stepping up to more responsible roles, and so the scale of
231 operation we can aim at will not be determined until we do so.</p>
232 <p>We will discuss with MG how the time between now and 1 July can best
233 be used to prepare staff for at least the necessary tasks.</p>
234 <p>We are prepared to cover supervision and, if necessary, be present,
235 during the crucial weeks of period B: 14-19 July*; 2–9 August; 24–31
236 August. [HST to check with Hartley about this – will they actually be
237 doing setup that week?]</p>
238 <list start="5" style="list-style-type: decimal">
239 <item>Any other business</item>
240 </list>
241 <p>5.1 John Renshaw will visit in the week beginning 27 May to begin the
242 on-site Quinquenial Review</p>
243 <list start="6" style="list-style-type: decimal">
244 <item>Date of next meeting</item>
245 </list>
246 </body>
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