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comparison MHMC/2023-06-06/minutes.xml @ 285:9830d5c5b448

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corrections from MG 19/6
author Henry S Thompson <ht@inf.ed.ac.uk>
date Wed, 12 Jul 2023 14:24:00 +0100
parents c6c454cceeb1
children 7e08bb8871c1
comparison
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284:15a688b1c186 285:9830d5c5b448
85 <p>HT and MG attended this. Hearing from other 85 <p>HT and MG attended this. Hearing from other
86 Quaker management teams about their situation, their difficulties and 86 Quaker management teams about their situation, their difficulties and
87 their strategies was very helpful.</p> 87 their strategies was very helpful.</p>
88 <p>We heard particular details relevant to us of how others manage the booking 88 <p>We heard particular details relevant to us of how others manage the booking
89 process, incoming email and staffing. Integrating these is an urgent 89 process, incoming email and staffing. Integrating these is an urgent
90 project for us: MG and Majk Stokes will tackle planning for this 90 project for us: MG and Majk Stokes (MS) will tackle planning for this
91 during August. We hope to get help from Hallmaster (the suppliers of 91 during August. We hope to get help from Hallmaster (the suppliers of
92 our room booking software).</p> 92 our room booking software).</p>
93 </div> 93 </div>
94 <div id="PAT" i="3.2"> 94 <div id="PAT" i="3.2">
95 <title>PAT testing</title> 95 <title>PAT testing</title>
155 <title>Moving to operation with one resident manager</title> 155 <title>Moving to operation with one resident manager</title>
156 <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from MG</p> 156 <p><link href="https://www.dropbox.com/s/jl98oczqh611cpe/Staffing%20proposal%20May%202023.docx?dl=0">Background paper</link> from MG</p>
157 <p>See above for details. Key points:</p> 157 <p>See above for details. Key points:</p>
158 <list> 158 <list>
159 <item>Permanent part-time MH Assistant post not refilled, needs to be</item> 159 <item>Permanent part-time MH Assistant post not refilled, needs to be</item>
160 <item>Shift in Majk's role and hours</item> 160 <item>Shift in MS's role and hours</item>
161 <item>Two new casual staff</item> 161 <item>Two new casual staff</item>
162 </list> 162 </list>
163 <p>Taken together this will free MG to do BizDev.</p> 163 <p>Taken together this will free MG to do BizDev.</p>
164 <p class="minute"><href name="MHMC_2023-06-06_1"/><name>Minute MHMC_2023-06-06_1</name> We ask Trustees to agree to the creation of a new permanent 164 <p class="minute"><href name="MHMC_2023-06-06_1"/><name>Minute MHMC_2023-06-06_1</name> We ask Trustees to agree to the creation of a new permanent
165 part-time MH Assistant job starting in September, to be 165 part-time MH Assistant job starting in September, to be
257 <title>Quaker weddings: Griffiths/Lawrence</title> 257 <title>Quaker weddings: Griffiths/Lawrence</title>
258 <p>Wedding planning going well. They've quite likely 258 <p>Wedding planning going well. They've quite likely
259 over-catered, but fridge issue sorted. Photographer will come early. 259 over-catered, but fridge issue sorted. Photographer will come early.
260 IT for overlow in the Hall is an issue but we can work with what we 260 IT for overlow in the Hall is an issue but we can work with what we
261 have: Emma and Andy were aware of what the MH provided when they booked. 261 have: Emma and Andy were aware of what the MH provided when they booked.
262 Additional purchase of AV equipment is <emph>not</emph> required, MG does not recommend it for AM. 262 Additional purchase of AV equipment is <emph>not</emph> required, MG does
263 not recommend it for AM just for this event.
263 With respect to numbers, looks like 80&ndash;90 from outside invitees, not much feedback from 264 With respect to numbers, looks like 80&ndash;90 from outside invitees, not much feedback from
264 local Friends, but usual suspects would be 20&ndash;30, so probably 100+.</p> 265 local Friends, but usual suspects would be 20&ndash;30, so probably 100+.</p>
266 <p>With respect to AV, note that AM's plan to purchase an OWL
267 microphone/camera/speaker unit is fine on the understanding it's for general AM use.</p>
265 </div> 268 </div>
266 </div> 269 </div>
267 <div id="IT" i="8"> 270 <div id="IT" i="8">
268 <title>IT</title> 271 <title>IT</title>
269 <div id="split" i="8.1"> 272 <div id="split" i="8.1">
275 </div> 278 </div>
276 <div id="email" i="8.2"> 279 <div id="email" i="8.2">
277 <title>Email issues</title> 280 <title>Email issues</title>
278 <p>There's too much email on too many diverse topics coming in 281 <p>There's too much email on too many diverse topics coming in
279 to <code>office@equaker.org.uk</code>. Things get lost.</p> 282 to <code>office@equaker.org.uk</code>. Things get lost.</p>
280 <p class="action" on="HT, MG">Meet with Majk to explore 283 <p class="action" on="HT, MG">Meet with MS to explore
281 options, e.g. multiple folders, multiple email addresses</p> 284 options, e.g. multiple folders, multiple email addresses</p>
282 </div> 285 </div>
283 <p></p> 286 <p></p>
284 </div> 287 </div>
285 <div id="building" i="9"> 288 <div id="building" i="9">
305 <p>Status unclear, issues with both 3F2 and 4F</p> 308 <p>Status unclear, issues with both 3F2 and 4F</p>
306 <p class="action" on="MG">Prepare brief report for next meeting</p> 309 <p class="action" on="MG">Prepare brief report for next meeting</p>
307 </div> 310 </div>
308 <div id="dialer" i="9.2.3"> 311 <div id="dialer" i="9.2.3">
309 <title>Emergency phone in lift</title> 312 <title>Emergency phone in lift</title>
310 <p>GSM dialler was installed in the lift on 2023-06-06, 313 <p>Engineer has said that it is <emph>not</emph> at risk from end of voice
311 engineer said that it is <emph>not</emph> at risk from end of voice
312 connnectivity.</p> 314 connnectivity.</p>
313 <p>There is an issue with the (re)direction for 315 </div>
314 calls from this phone, which currently is set up to dial MG, then SS. 316 <div id="intruder">
317 <title>Intruder alarm</title>
318 <p>A GSM dialler has been fitted to the intruder alarm and it no longer sounds
319 on the stair when the building is opened or closed.</p>
320 <p>There is an issue with the (re)direction for
321 calls from this phone. If the alarm rings for longer than 30 seconds then it calls MG, then MS, then SS. It <emph>should</emph> not call the other two if MG answers the
322 phone. Currently it has returned to default settings and calls all of us.
323 Since our meeting IMMS have agreed to come in and reset the alarm this week. which currently is set up to dial MG, then SS.
315 For obvious reasons, MG's work phone is set up to go to voicemail, but 324 For obvious reasons, MG's work phone is set up to go to voicemail, but
316 if that means the call is taken to have gone through, that's a 325 if that means the call is taken to have gone through, that's a
317 problem.</p> 326 problem.</p>
318 <p class="action" on="MG">Experiment further to determine 327 <p class="action" on="MG">Experiment further to determine
319 what the facts are, contact engineer for advice if necessary</p> 328 what the facts are, contact engineer for advice if necessary</p>