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comparison MHMC/2025-11-17/notes.txt @ 658:95f597709432

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mostly finalised
author Henry S Thompson <ht@inf.ed.ac.uk>
date Fri, 21 Nov 2025 14:54:44 +0000
parents 72ef8998ae3d
children d03d79a6c881
comparison
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657:72ef8998ae3d 658:95f597709432
31 LM]: 31 LM]:
32 ... 32 ...
33 • money to be spent improving accessibility and ambience of 33 • money to be spent improving accessibility and ambience of
34 foyer and Bow room. A ramp is needed for the Bow Room; 34 foyer and Bow room. A ramp is needed for the Bow Room;
35 35
36 I've learned that Richard Williams (long-time member of LM, was 36 We've learned that Richard Williams (RW, long-time member of LM,
37 Assistant Treasurer way back, most recently member of Clerking 37 was Assistant Treasurer way back, most recently member of
38 Team), has visited the Meeting House and informally discussed 38 Clerking Team), has visited the Meeting House and informally
39 possible improvements to the Bow Room with staff a couple of 39 discussed possible improvements to the Bow Room with staff a
40 times recently, and mehtioned that he himself might also want to 40 couple of times recently, and mehtioned that he himself might
41 contribute. 41 also want to contribute.
42 42
43 I wrote to JH to say that I'd asked Majk Stokes (Assistant 43 I wrote to JH to say that I'd asked Majk Stokes (MS, Assistant
44 Manager for Projects) to arrange a meeting with him and 44 Manager for Projects) to arrange a meeting with him and
45 suggesting that he could act as an informal liaison between 45 suggesting that he could act as an informal liaison between
46 staff/MHMC and LM as we work to put a plan together for upgrading 46 staff/MHMC and LM as we work to put a plan together for upgrading
47 the Bow Room [one way!]. (see item below). 47 the Bow Room. This would not mean RW would be making decisions,
48 rather being someone responsible for keeping LM up-to-date on
49 planning and, eventually, works. (see also item below).
48 50
49 * Defend our Juries 51 * Defend our Juries
50 52
51 SS and HST offered to staff the Meeting House if in the event it was 53 SS and HST offered to staff the Meeting House if in the event it was
52 needed as a fallback recovery venue for the planned actions in 54 needed as a fallback recovery venue for the planned actions in
53 support of Palestine Action on 18 and 29 Edinburgh. 55 support of Palestine Action on 18 and 29 Edinburgh. Update
54 * Finance report 56 post-meeting: no arrests on the day, so not needed.
55 57
56 * Managers' report 58 * Managers' report
57 59
58 * Fringe 60 * Fringe
59 61
60 Email to Hartley saying he's got a place for three years, he's 62 Email to Hartley saying he's got a place for three years, he's
61 acknowledged, no new document yet. Building improvements? 63 acknowledged, no new document yet. He would like so discussion
62 64 about possible joint-funded building improvements.
63 HK asked if we would ask Trustees about alcohol - finances, groups. 65
66 HK asked if we would ask Trustees about alcohol. This would not
67 only improve the financial picture for CVenues, it would also make
68 the venue more attractive for (some) groups.
64 69
65 SS suggests a week before the hire and and after the get-out with no 70 SS suggests a week before the hire and and after the get-out with no
66 bookings and no annual leave. We *Agreed*. 71 bookings and no annual leave. We *Agreed*.
67 72
68 * YFGM 73 * YFGM
70 We still don't know if YFGM made a contribution for their weekend 75 We still don't know if YFGM made a contribution for their weekend
71 here in spring 2025. We *Agree* to support them for this event and 76 here in spring 2025. We *Agree* to support them for this event and
72 in the future, on the same basis as in the past (reference email). 77 in the future, on the same basis as in the past (reference email).
73 78
74 *Action* HST to look at the emails from last time to find out what 79 *Action* HST to look at the emails from last time to find out what
75 the expected donation was. 80 the expected donation was. Update post-meeting: Our minute *Any
76 81 other business* from 2024-12-09 reads in part:
77 Request for feedback about other venues after the upcoming visit. 82
83 "Young Friends General Meeting will be using the meeting house for a
84 weekend in 2025 and they have asked for a steer on what level their
85 donation should be at. The market rent for the space they’re using
86 would be in the region of £400. We agreed to ask them for a
87 donation of £250, if they can afford it.
88
89 "ACTION: Sammi and Andy to relay this information."
90
91 Unfortunately that message never got to YFGM.
92
93 *Action* on HST: Ask YFGM for feedback about other venues after the
94 upcoming visit.
78 95
79 * Staffing 96 * Staffing
80 97
81 James Kemp is away for the first few months of 2026 98 James Kemp is away for the first few months of 2026
82 99
83 EG will also have two weeks of EAPPI training in June 2026 100 EG will also have two weeks of EAPPI training in June 2026
84 101
85 As discussed when Majk started his new position as Assistant Manager 102 Further to a request from MS when he started his new position as
86 Projects: We *Agreed* to approve one month of unpaid leave in 23 103 Assistant Manager Projects: We *Agree* to approve one month of
87 March-19 April and one at either end of EG's, so that we have one 104 unpaid leave in 23 March-19 April and one at either end of EG's, so
88 4-month gap to fill with a temporary hire. 105 that we have one 4-month gap to fill with a temporary hire.
89 106
90 * Meeting House closure 107 * Meeting House closure
91 108
92 Closed 22/12--3/1 109 Closed 22/12--3/1
93 110
94 21 Festive Lunch 111 21 Dec Festive Lunch
95 25 MfW (John P) 112 25 Dec MfW (John Phillips to be key-holder for the day)
96 28 MfW no lunch 113 28 Dec MfW no lunch
97 4 Jan MfW and Lunch 114 4 Jan Normal service is resumed: MfW and Lunch
98 115
99 HST to be on 'phone cover, dates TBD 116 HST to be on 'phone cover during Managers' absence, dates TBD
100 117
101 * 2026 Prices 118 * 2026 Prices
102 119
103 [Very good presentation, attached: We *Agreed* the details as given, 120 The Managers gave us a very good presentation on this, attached.
104 resulting in a 7.76 increase in income from changes in average 121 We *Agree* the details as given,
105 around the RLW increase, i.e. 7--9%] 122
106 123 resulting in an estimated 7.76% increase in income from the proposed
107 Things for a strategy discussion: 124 changes, which are all in the range 7--9%, near the RLW increase of
108 125 6.7%.
109 Who are the core customers/other parts of the customer base 126
110 What are the priorities/what's our mission/build a model for this 127 We noted the need to prepare the ground for this next year in more
111 decision next year 128 detail, further in advance, with a strategy discussion aimed at
112 Where are the opportunities: 129 building a model for the decision, including considerations such as:
113 Library; Bow Room; Creche 130
114 Products/Services vs Packaging 131 - Who are the core customers/other parts of the customer base?
115 Calendar sensitivity 132 - What are the priorities/what's our mission?
116 Vary meetings between strategy and operations 133 - Where are the opportunities:
117 134 Library; Bow Room; Creche?
118 Increase T/C and Biscuits from 1.20 to 1.50 (== 25%) 135 - A distinction between Products/Services vs Packaging
119 136 - Do we need to vary pricing by time-of-year?
120 We *Agreed* to make that the increase to 1.50 for Concessions, Standard up to 2.00 137
138 We will consider whether to vary the focus in our meetings between
139 strategy and operations
140
141 Managers also proposed an increase for our Catering charge for
142 Tea/Coffee and Biscuits from 1.20 to 1.50 (== 25%).
143
144 We *Agree* to increase the charge
145 - to 1.50 for Concession-rate bookings
146 - to 2.00 for Standard-rate bookings
121 147
122 * Monday bookings / Protecting Community Groups 148 * Monday bookings / Protecting Community Groups
123 149
124 Proposal for a weekly concession evening, attached, discussion via 150 The Managers presented a proposal prepared jointly with EG for a
125 email, aiming to approve a proposal in time for trial in January 151 weekly "Concession Evening", attached.
126 152
127 Two hour slot at half-price for Community Evening on Mondays: by application, 153 Two hour slot at half-price for Community Evening on Mondays: by application,
128 purpose and activities, chance to make a difference for their 154 purpose and activities, chance to make a difference for their
129 operations, repeat this per semester (3 per year). Some regular 155 operations, repeat this per semester (3 per year). Some regular
130 bookings from groups not qualifying would be protected. A few AMs 156 bookings from groups not qualifying would be protected. A few AMs