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comparison MHMC/2024-06-24/minutes.txt @ 460:76edd91c499c

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author Henry Thompson <ht@markup.co.uk>
date Mon, 24 Jun 2024 17:37:33 +0100
parents b9785a9c5c17
children a7ae9387ae6d
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1 1. Attendance 1 1. Attendance
2 Present: HST, RF, MG (in part), KM, JN, LQ 2 Present: HST, RF, MG (in part), KM, JN, LQ
3 Prevented: SS 3 Prevented: SS
4 2. Transition and hiring 4 2. Transition and hiring
5 5 2.1 Recommendations from the outgoing Meeting House Manager
6 2.1.1 Transition cover
6 MG asks for questions 7 MG asks for questions
7 Do you foresee any problems for MEK going forward? 8 Do you foresee any problems for MEK going forward?
8 August: 3 people in an office with 2 PCs 9 August: 3 people in an office with 2 PCs
9 Need to work hard to encourage M&K to take annual leave 10 Need to work hard to encourage M&K to take annual leave
10 MG&H need to try to find work to set them wrt the booking mess 11 MG&H need to try to find work to set them wrt the booking mess
11 E has a project to move forward on sustainable reusables, K 12 E has a project to move forward on sustainable reusables, K
12 on signage 13 on signage
13 MEK all of leave cards, fill in and bring it to MG, it's on TeamUp 14 MEK all of leave cards, fill in and bring it to MG, it's on TeamUp
14 Security issues: Add safe key to list in FD doc wrt Banking and 15 Security issues: Add safe key to list in FD doc wrt Banking and
15 financial reporting 16 financial reporting
16 ACTION: on MG to inventory the safe and send info
17 ACTION: on MG to notify JN when she cancels the utility contract for 3F2
18 Safe is in two parts, MS and MG have keys to the top, there's a 17 Safe is in two parts, MS and MG have keys to the top, there's a
19 key to the bottom therein 18 key to the bottom therein
20 2.1 Recommendations from the outgoing Meeting House Manager 19 Passwords?
21 2.1.1 Transition cover 20 September - carpet changeover will need attention from staff, but
21 they should be up for it
22
23 E cares for the wee garden and the plants
24 K/E will be tasked with checking flats
25
26 ACTION: on MG to inventory the safe and send to HST
27 ACTION: on MG to notify JN when she cancels the utility contract for
28 3F2, take meter reading and send to JN as she leaves.
29 ACTION: MG to be sure that new lighting invoice from Gunn is addressed
30 to AM and goes to JN
31 ACTION: HST to bring the matter of the intruder alarm back to a
32 subsequent meeting
22 2.1.2 Transition Management structure 33 2.1.2 Transition Management structure
34 MG: Thinks JD is sufficient for what's coming
35 At AR time, we'll look at the JD if need be
36 Structure: As flat as possible: when in doubt, send email
37 to all 3. Leave it up to them to choose who
38 does something that you ask to be done. Work
39 as a team.
40 A small uplift across the board, say 1%, would be a good
41 signal that we recognise their contribution.
42 Building security in the absence of anyone on the stair
43 ACTION: HST and MG to arrange for more building keys, for MHMC
44 contacts and CArts
23 2.1.3 Hiring 45 2.1.3 Hiring
46 MG: This [her leaving] is not an uncommon problem, the difficulties
47 of [the situation] is widely shared
48 You'll need to reset/review/renew the situation with MEK
49 for what's coming next, say next 3 months
50 Gave a relevant JD for Manchester to HST
51 ACTION: HST to circulate
52
53 ACTION: Get a system for notice when contract renewal
54 (e.g. maintenance) are coming up.
55
24 3. Practical matters during Fringe 56 3. Practical matters during Fringe
25 3.1 On-call rota for 7 weeks 57 3.1 On-call rota for 7 weeks
58 ACTION: HST, RF, KM to agree
59 In case of illness/family urgency, they will contact us if
60 can't sort out between themselves.
61 ACTION: MG to get us access to TeamUps
26 3.2 Staff rota for 7 weeks 62 3.2 Staff rota for 7 weeks
27 3.3 Staff tasks during their weeks 63 3.3 Staff tasks during their weeks
64 ACTION: HST to ask staff to think about this at all-hands on 25/6
28 4. Time without staff 65 4. Time without staff
66 [MG: MS was not the AMHM that MG needed -- outstanding MHA, but
67 resisted attempts to get him to step up sooner.]
29 4.1 Recommendation to Trustees re Transition Management structure 68 4.1 Recommendation to Trustees re Transition Management structure
30 4.2 Recommendation to Trustees re Hiring 69 4.2 Recommendation to Trustees re Hiring
31 5. Date of next meeting 70 5. Date of next meeting