rsof: 7vt/report.html comparison

comparison 7vt/report.html @ 33:71775b9ccc0d

Naumann numbers, tweaked

author	ht
date	Mon, 01 Jun 2009 10:39:19 -0400
parents	c62ef1450b11
children	434dd693d72a

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-</style><title>Report to Area Meeting from the Future of Victoria Terrace Working GroupDRAFT: contains contributions received through 17/5</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
+td.t, td.s {text-align: right}
+td.n {text-align: center}
+td.s {font-weight: bold}
+td.d {color: red}
+table {border-collapse: collapse}
+tr.t td {border-bottom: 2px solid; border-top: 1px dashed}
+tr.gt td {border-bottom: 5px double black}
+tr.ti td {padding-top: 6pt}</style><title>Report to Area Meeting from the Future of Victoria Terrace Working GroupDRAFT: contains contributions received through 31/5</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
 <div style="text-align: center">
 <h1>Report to Area Meeting from the Future of Victoria Terrace Working Group</h1>
-<h1><span style="color: red">DRAFT: contains contributions received through 17/5</span></h1>
+<h1><span style="color: red">DRAFT: contains contributions received through 31/5</span></h1>
 <div class="byline">Alison Burnley, Madeleine Harding, Phil Lucas, Brian Mayes,
 Laurie Naumann,
 Eileen Schott, Henry S. Thompson</div>
 <div class="byline">1 June 2009</div>
 </div>
 <div>
 <h2>1.  Background and Introduction: The remit of the Working Group</h2>
 </div>
 </p>
 </div>
 </div>
 <div>
 <h4>3.4.  Outline financial history</h4>
-<p>The Monthly Meeting sold the previous Meeting House premises in Stafford Street in 1987 and bought Victoria Terrace, a listed building, and two adjacent flats in West Bow, for £?? with a combination of the sale proceeds, reserves and a fund raising appeal. Further fund raising was undertaken to meet the basic refurbishment costs at the time of around (?) £150,000. From the outset it had been intended that the new Meeting House, given its central position and the variety of rooms available, should become a community resource and, additionally, be able to generate an income to help offset management and maintenance costs.
+<p>The Monthly Meeting sold the previous Meeting House premises in Stafford
-</p>
+Street in 1987 and bought Victoria Terrace, a listed building, and one adjacent
-<p>
+flat in West Bow, for £138,000 with the sale proceeds.  (An further flat
-In 1994 the new wardens/managers appointed were explicitly, as a part of their jobs, expected to develop the full use of the building and generate an increased income from the letting of the property to outside organisations. As can be seen from the attached income and expenditure table, this proved to be successful with differential charges being levied of small voluntary organisations and larger government or other public sector bodies some of which had long term, fairly permanent, arrangements to regularly hire out parts of the property. A significant, but fluctuating, contribution to the funds has been received from the Festival Committee over most of those years.
+in West Bow was purchased in 1995 for £25,000).  A fund raising appeal and
-</p>
+a contribution (for stonework) from Historic Scotland covered a further
+£360,000, which was used for external repairs, complete internal remodelling, purchase of furniture and
+equipment, as well as common repairs to 6 Upper Bow.</p>
+<p>From the outset it had been intended that the new Meeting House, given its central position and the variety of rooms available, should become a community resource and, additionally, be able to generate an income to help offset management and maintenance costs.</p>
+<p>
+In 1994 the new wardens/managers appointed were explicitly, as a part of their
+jobs, expected to develop the full use of the building and generate an increased income from the letting of the property to outside organisations. As can be seen from the attached income and expenditure table, this proved to be successful with differential charges being levied of small voluntary organisations and larger government or other public sector bodies some of which had long term, fairly permanent, arrangements to regularly hire out parts of the property. A significant, but fluctuating, contribution to the funds has been received from the Festival Fringe Committee over most of those years.
+</p>
+<div class="figure">
+<table>
+<thead>
+<th/>
+<th>Notes</th>
+<th>2000</th>
+<th>2001</th>
+<th>2002</th>
+<th>2003</th>
+<th>2004</th>
+<th>2005</th>
+<th>2006</th>
+<th>2007</th>
+<th>2008</th>
+</thead>
+<tbody>
+<tr class="ti">
+<td><b>Running Expenditure</b></td>
+</tr>
+<tr>
+<td>Staff Costs</td>
+<td class="n">[1]</td><td class="t">16.5</td><td class="t">17.9</td><td class="t">19.7</td><td class="t">22.5</td><td class="t">30.3</td><td class="t">29.9</td><td class="t">31.4</td><td class="t">35.1</td><td class="t">39.4</td>
+</tr>
+<tr>
+<td>Services (inc. Council Tax)</td><td class="n">[2]</td>
+<td class="t">6.8</td><td class="t">9.4</td><td class="t">8.0</td><td class="t">8.8</td><td class="t">10.6</td><td class="t">11.2</td><td class="t">14.5</td><td class="t">14.6</td><td class="t">14.3</td>
+</tr>
+<tr>
+<td>Cleaning</td><td/><td class="t">3.5</td><td class="t">3.6</td><td class="t">3.8</td><td class="t">4.1</td><td class="t">4.0</td><td class="t">4.4</td><td class="t">4.3</td><td class="t">6.9</td><td class="t">8.8</td>
+<td/>
+</tr>
+<tr>
+<td>Purchases, maintenance and repairs</td><td class="n">[3]</td>
+<td class="t">10.6</td><td class="t">21.1</td><td class="t">19.7</td><td class="t">22.4</td><td class="t">10.5</td><td class="t">23.0</td><td class="t">30.6</td><td class="t">33.1</td><td class="t">22.6</td>
+</tr>
+<tr class="t"><td class="s">Total</td><td/><td class="t">37.4</td><td class="t">52.0</td><td class="t">51.2</td><td class="t">57.8</td><td class="t">55.4</td><td class="t">68.5</td><td class="t">80.8</td><td class="t">89.7</td><td class="t">85.1</td></tr>
+<tr class="ti">
+<td><b>Income</b></td>
+</tr>
+<tr>
+<td>Lettings</td><td/><td class="t">38.6</td><td class="t">41.4</td><td class="t">50.0</td><td class="t">55.4</td><td class="t">55.2</td><td class="t">52.5</td><td class="t">57.1</td><td class="t">57.0</td><td class="t">50.7</td>
+</tr>
+<tr>
+<td>Festival Fringe Committee</td><td class="n">[4]</td>
+<td class="t">3.7</td><td class="t">2.5</td><td class="t">3.0</td><td class="t">5.0</td><td class="t">7.0</td><td class="t">4.0</td><td class="t">9.5</td><td class="t">6.5</td><td class="t">4.0</td>
+</tr>
+<tr class="t"><td class="s">Total</td><td/><td class="t">42.3</td><td class="t">43.9</td><td class="t">53.0</td><td class="t">60.4</td><td class="t">62.2</td><td class="t">56.5</td><td class="t">66.6</td><td class="t">63.5</td><td class="t">54.7</td></tr>
+<tr class="gt">
+<td><b>Operating surplus/deficit</b></td><td class="n">[5]</td><td class="t">4.9</td><td class="t d">-8.1</td><td class="t">1.8</td><td class="t">2.6</td><td class="t">6.8</td><td class="t d">-12.0</td><td class="t d">-14.2</td><td class="t d">-26.2</td><td class="t d">-30.4</td>
+</tr>
+<tr>
+<td/>
+</tr>
+<tr class="ti">
+<td><b>Exceptional Expenditures</b></td>
+</tr>
+<tr>
+<td>Redevelopment of Foyer</td>
+<td class="n">[6]</td><td class="t"/><td class="t"/><td class="t"/><td class="t">5.8</td><td class="t">34.7</td><td class="t">29.4</td><td class="t"/><td class="t"/><td class="t"/>
+</tr>
+<tr>
+<td>External Stonework</td>
+<td class="n">[7]</td><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t">29.7</td>
+</tr>
+<tr>
+<td>Consultancy</td>
+<td class="n">[8]</td><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t"/><td class="t">8.3</td>
+</tr>
+<tr class="t">
+<td class="s">Total</td>
+<td/><td class="t"/><td class="t"/><td class="t"/><td class="t">5.8</td><td class="t">34.7</td><td class="t">29.4</td><td class="t"/><td class="t"/><td class="t">38.0</td>
+</tr>
+</tbody>
+</table>
+<ol>
+<li>Staff costs relate to usage of the building, the changing roles of staff and inceased remuneration.</li>
+<li>Council tax on flats, water, electricity and gas, phone and IT.</li>
+<li>Major items: Roof access and toilets upgrading (2001); redecoration (2005 and 08); roof repair and insulation (2006); lift upgrading (2007).</li>
+<li>Festival Committee: sum remitted for use of 7VT.  Other sums used for external charities and for Kelso MH Appeal.</li>
+<li>Contributed to/made up from Area Meeting</li>
+<li>Approximate cost, 2003-05.</li>
+<li>Approx cost incurred during 2008.</li>
+<li>Mainly architect (quinquennial review)</li>
+</ol>
+<div class="caption">Figure 1. 7 Victoria Terrace: income and expenditure 2000-8 (All figures shown are thousands of pounds)</div>
+</div>
 <p>
 For about the first 15 years, until 2004, of its operation, Victoria Terrace covered its general running costs, there was a balance between income and expenditure. From 2005 onwards there has been a growing annual `loss'; when calculated in this way. The latter has been due to a combination of reduced income from lettings, especially in the last two years, and the cost of redecoration including new carpets, improvements to the lift, roof repairs and insulation to the property having been undertaken. There has also been an increase in staffing costs over the same period with them assuming greater responsibility for internal financial matters and providing more intensive cover from 0900 to 2200 each weekday. The deficit, ranging from £12k to £30,000 <i>per annum</i>, has been met from Area Meeting contributions from Friends and attenders. The contribution to Britain Yearly Meeting has, as a consequence, had to be reduced. Throughout the two decades it has not been possible to set aside sufficient funds for undertaking large pieces of work that regularly occur, whether major repairs or improvements.
 </p>
 <p>
-Given the limited number of rooms that are available to let, the management costs per letting have proved relatively high. This has been exacerbated as higher health and safety standards are imposed by law and the expectations of user groups about the service provided also increase. Furthermore there are both routine and one-off capital costs that have to be met both to keep the building safe, wind and watertight as well as to meet disability access legislation for properties open to the public. While the routine maintenance and repairs can be met from regular letting income, contributions from Friends and attenders and donations, specific appeals have had to be made for the redevelopment of the foyer and the Bow Room costing nearly £70,000 and in 2008 for the stonework repairs of about £30,000 which were largely met by two recent legacies left to the Area Meeting.
+Given the limited number of rooms that are available to let, the management
-</p>
+costs per letting have proved relatively high. This has been exacerbated as
-<p>
+higher health and safety standards are imposed by law and the expectations of
-Should Victoria Terrace not have been available to us as a meeting house, it might have cost the Area and Local Meetings in the region of £17k in 2008 to have let rooms simply for the meetings that took place in the premises. The above calculation is based on the 2008 charitable rate that would have been charged in Victoria Terrace for the appropriate room. This sum represents just over a half of the deficit met by the Area Meeting in 2008.
+user groups about the service provided also increase. Furthermore there are
-</p>
+both routine and one-off capital costs that have to be met both to keep the building safe, wind and watertight as well as to meet disability access legislation for properties open to the public. While the routine maintenance and repairs can be met from regular letting income, contributions from Friends and attenders and donations, specific appeals have had to be made for the redevelopment of the foyer and the Bow Room costing nearly £70,000. In 2008 the cost of the stonework repairs of about £30,000 was largely met by two legacies recently left to the Area Meeting.</p>
+<p>
+Should Victoria Terrace not have been available to us as a meeting house, it
+might have cost the Area and Local Meetings in the region of £17k in 2008
+to have let rooms simply for the meetings, including Meetings for Worship, that
+took place in the premises. The above calculation is based on the 2008
+charitable rate that would have been charged in Victoria Terrace for the
+appropriate room. This sum represents just over half of the deficit met by
+the Area Meeting in 2007 and 2008, and exceeds the deficit in previous years.</p>
 </div>
 </div>
 <div>
 <h2>4.  The present</h2>
 <div>
 <h4>4.2.  Building staff and management</h4>
 <p>AM, Trustees, Fabric &amp; Maintenance, [Managers' support group?]</p>
 <p>Managers, Ass't Mgr, as-required staff</p>
 </div>
 <div>
 <h4>4.3.  Building finances</h4>
 <p>
-The table summarises the 2008 income and expenditure and demonstrates the dependency on lettings and members and attenders' contributions for income. As far as expenditure was concerned, 2008 was what could be considered a fairly usual year with element of one off capital expenditure on the stonework and the fees for the architect's quinquennial technical review of the property that we have to have to plan for its future maintenance.
+The table below summarises the 2008 income and expenditure and demonstrates the dependency on lettings and members and attenders' contributions for income. As far as expenditure was concerned, 2008 was what could be considered a fairly unusual year with elements of one-off capital expenditure on the stonework and the fees for the architect's quinquennial technical review of the property that we have to have to plan for its future maintenance.</p><div class="figure">
-</p>
+<table>
+<thead>
+<th/>
+<th>Notes</th>
+<th>£'000</th>
+</thead>
+<tbody>
+<tr class="ti">
+<td><b>Expenditure</b></td>
+</tr>
+<tr><td>Salaries </td><td class="n"/><td class="t">39.7</td></tr>
+<tr><td>Premises</td><td class="n">[1]</td><td class="t">60.4</td></tr>
+<tr><td>Goods for fund raising activities</td><td class="n">[2]</td><td class="t">3.7</td></tr>
+<tr><td>Capital expenditure</td><td class="n">[3]</td><td class="t">36.1</td></tr>
+<tr class="t">
+<td class="s">Total</td>
+<td/><td class="t">139.9</td>
+</tr>
+<tr class="ti">
+<td><b>Income</b></td>
+</tr>
+<tr><td>Donations</td><td class="n">[4]</td><td class="t">2.7</td></tr>
+<tr><td>Lettings</td><td class="n">[5]</td><td class="t">50.7</td></tr>
+<tr><td>Activities</td><td class="n">[6]</td><td class="t">10.4</td></tr>
+<tr><td>Building work</td><td class="n">[7]</td><td class="t">6.5</td></tr>
+<tr><td>Transfers</td><td class="n">[8]</td><td class="t">34.0</td></tr>
+<tr class="t">
+<td class="s">Total</td>
+<td/><td class="t">104.3</td>
+</tr>
+<tr class="gt">
+<td><b>Shortfall</b></td>
+<td class="n">[9]</td>
+<td class="t d">-35.6</td>
+</tr>
+</tbody>
+</table>
+<ol>
+<li>Includes services, cleaning, equipment and furniture purchases and architect's fees</li>
+<li>Stock from Quaker Bookshop and food for kitchen</li>
+<li>Building work - external stonework</li>
+<li>For the meeting house and specifically building work</li>
+<li>External £47.4k and Central Edinburgh meeting £3.3K</li>
+<li>Includes book sales, catering receipts, hire of audio-visual equipment etc.</li>
+<li>Insurance claim</li>
+<li>From the capital account (legacies) £30k and the Festival Fringe account £4k</li>
+<li>Made up by Area Meeting</li>
+</ol>
+<div class="caption">Figure 2. 7 Victoria Terrace: Revised summary of 2008 income and
+expenditure, including capital project</div>
+</div>
 <p>
 [<i>Need for a 2009 budget summary to be added and commented upon.</i>]
 </p>
 <p>
 In order to meet the requirements of the 21st century, in terms of

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comparison 7vt/report.html @ 33:71775b9ccc0d