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author Henry Thompson <ht@markup.co.uk>
date Sat, 25 Oct 2025 16:06:20 +0100
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1 Meeting House Management Committee Agenda 2025-10-20 1 Meeting House Management Committee Agenda 2025-10-20
2 Monday 20 October, 5.15 p.m., in 7 Victoria Terrace 2 Monday 20 October, 5.15 p.m., in 7 Victoria Terrace
3 3
4 * Attendance Draft minute: JP Ascher (via Zoom), Eliza Giles (observing), Rachael Fitzgerald 4 * Attendance: JP Ascher (JP, via Zoom), Eliza Giles (EG, observing),
5 (from ???), Chris 5 Rachael Fitzgerald (RF), Chris Jardine, Katrina McCrea (via Zoom),
6 Jardine, Katrina McCrea (via Zoom), Jackie Noltingk, Laragh Quinney, 6 Jackie Noltingk, Laragh Quinney, Henry S. Thompson (HST), Andy
7 Sammi Searle, Henry S. Thompson, Andy Tucker, Duncan Wallace 7 Tucker (AT), Duncan Wallace (DW)
8 8
9 * Convenor's report 9 * Convenor's report
10 * Change of representative from Treasury Team 10 * Change of representative from Treasury Team
11 11
12 Draft minute: We welcome Chris Jardine, the new AM Assistant 12 We welcome Chris Jardine, the new AM Assistant
13 Treasurer, and say goodbye to Jackie Noltingk, with a very warm 13 Treasurer, and say goodbye to Jackie Noltingk, with a very warm
14 'Thank You!' for your long service and many contributions to the 14 'Thank You!' for your long service and many contributions to the
15 work of this committee and your frequent help for its convenor. 15 work of this committee and your frequent help for its convenor.
16 16
17 * Suggestions from Local Meeting 17 * Suggestions from Local Meeting
18 18
19 Turns out HST misunderstood the suggestion from LM Co-Clerk Juliet 19 Turns out HST misunderstood the suggestion from LM Co-Clerk Juliet
20 Henderson regarding the provision of something to help keep folk 20 Henderson regarding the provision of something to help keep folk
21 warm in the Meeting Room: it was _blankets_, not gillets. 21 warm in the Meeting Room: it was _blankets_, not gillets.
22 22
23 Draft minute: We welcome the offer from Central Edinburgh Local 23 We welcome the offer from Central Edinburgh Local Meeting to
24 Meeting to purchase a number of blankets to be made available for 24 purchase a number of blankets to be made available for people
25 people attending Meeting for Worship as the temperature drops and 25 attending Meeting for Worship as the temperature drops and ask
26 ask them to liaise with the Managers about practical details such 26 them to liaise with the Managers about practical details such as
27 as storage, signage and cleaning. 27 storage, signage and cleaning. *Action HST* to inform LM
28 28
29 * Unpaid leave for Eliza Giles 3 months in August-November 2026: EAPPI 29 * Unpaid leave for Eliza Giles 3 months in August-November 2026: EAPPI
30 30
31 Draft minute: We are happy to agree to Eliza Giles taking three 31 We are happy to agree to Eliza Giles taking three
32 months of unpaid leave August--November 2026 to be a volunteer 32 months of unpaid leave August--November 2026 to be a volunteer
33 with the Ecumenical Accompaniment Programme in Palestine and 33 with the Ecumenical Accompaniment Programme in Palestine and
34 Israel and wish her well in that very important and challenging 34 Israel and wish her well in that very important and challenging
35 activity. 35 activity.
36 36
46 computing setup. 46 computing setup.
47 47
48 * Windows 10 support 48 * Windows 10 support
49 49
50 HST and AT have worked together successfully to extend the 50 HST and AT have worked together successfully to extend the
51 provision of security updates to our Windows 10 PCs for a further 51 provision of security updates to three of our Windows 10 PCs for a
52 year to 1 October 2026. *Action* HST to check with User 2 about 52 further year to 1 October 2026. *Action HST* to check with User 2
53 the newest machine vs. Windows 11. 53 about the newest machine vs. Windows 11.
54 54
55 * Dundee Friends Property Trust 55 * Dundee Friends Property Trust (DFPT)
56 56
57 HST did this. Share info on DFPT management plan. Relationship 57 In response to a request from the trustees of DFPT for information
58 with a peer Meeting House. 58 as they prepare to replace their single, part-time, employee, HST
59 shared some salary and job description informaiton based on
60 publicly available information.
61
62 DW suggested finding out more about DFPT's management plan,
63 suggesting that it might be useful to develop a relationship with
64 them or some other peer with a Meeting House to manage.
59 65
60 * Managers' report 66 * Managers' report
61 67
62 * Defend our Juries 68 * Defend our Juries
63 69
64 Didn't need us. 70 There were only two people taken in to custody immediately after the
71 demonstration at the Scottish Parliament on 6 January, and they were
72 both released later that day to friends and/or family, so the
73 Meeting House wasn't needed as a fallback recovery venue. HST and
74 Sammi Searle had been monitoring events via a Signal group so we
75 knew when we could stand down.
65 76
66 * Area Meeting 10 September 77 * Area Meeting 10 September
67 78
68 AT and how the Warm Spaces had gone (well), but it's not 79 AT introduced himself and Sammi. He reported to AM how the Warm
69 going ahead this year. EG and AT about answered some things about 80 Spaces had gone (well), but it's not going ahead this year. EG (who
70 the Fringe. We were reminded that in 2024 we put up the programme 81 was also there) and AT answered some questions about the 2025
71 in the Foyer ahead of time. We were asked to make it more obvious 82 Fringe. We were reminded that in 2024 we put up the programme in
72 that this was a Quaker space. Invite old Friends to get in touch 83 the Foyer ahead of time so Friends could review and comment. We
73 with Hartley? 84 were asked to make it more obvious that this was a Quaker space,
85 which we have taken on board for next 2026, and already discussed
86 with Hartley Kemp, who was receptive.
87
88 Perhaps we might reach out to Quaker groups who performed at Venue
89 40 to encourage them to consider coming again and telling them how
90 to get in touch with Hartley?
74 91
75 * New Casual Staff 92 * New Casual Staff
76 93
77 Two new starting as we speak, shadowing three times 94 Two new casual staff are starting, they will each shadow existing
95 staff for three hires before starting on their own.
78 96
79 * 2026 Room Hire pricing 97 * 2026 Room Hire pricing
80 98
81 At least as much as RLW goes up. RF helped in 2024. Already 99 We *agreed* that prices should go up by at least as much as the
82 enquiries for 2026. HST and Managers to share a proposal with RF 100 Real Living Wage (RLW) goes up. RF helped in 2024 by sharing
83 and DW by 10 NOvember. RLW might be 7%. *Action* RF to share the 101 information not only about Augustine United's rates, but some
84 local comparators info. 102 other local comparators. The office is already getting enquiries
103 for 2026. HST and Managers to share a proposal wrt rates from
104 January 2026 with RF and DW by 10 NOvember for review. RLW now
105 announced at just under 7%. *Action* RF to share the local
106 comparators info.
85 107
86 * CVenues 2026 108 * CVenues 2026
87 109
88 MS has been doing some follow-up. Greenside are off the table 110 MS has been doing some follow-up. Greenside are off the table
89 (Alcohol). CVenues are keen, Momentum will need a venue in 2026, 111 (Alcohol). CVenues are keen, Momentum will need a venue in 2026,
112 replacement. 134 replacement.
113 135
114 * Upper Bow report 136 * Upper Bow report
115 * Rent increase 137 * Rent increase
116 138
117 JP no longer proposes income increase. Market rates and %-yield 139 JP no longer proposes rate increase. Different bases for
118 basis suggests. "Honest job as a decent landlord". Small regular 140 considering rental value are market rates and desired yield. We
119 increases are fairer than nothing for a while and then bouncing a 141 should aim to do"an honest job as a decent landlord". Small
120 lot. We're in good shape wrt value, Southside is our best source 142 regular increases are fairer than nothing for a while and then
121 of advice wrt market rates. So we *Agreed* to go with their 143 bouncing a lot. We're in good shape wrt value, Southside is our
122 advice. But the market itself is not necessarily fair, but the 144 best source of advice wrt market rates. So we *Agreed* to go with
123 proposed raise from £900 to £918/mo, is not extortionate. 145 their advice, for a 2% increment. Although the market itself is
146 not necessarily fair, the proposed raise from £900 to £918/mo
147 is not extortionate.
124 148
125 * Vacancy management 149 * Vacancy management
126 150
127 They're back. 151 They're back.
128 152