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after close of meeting
author Henry Thompson <ht@markup.co.uk>
date Mon, 03 Jun 2024 20:22:10 +0100
parents df180ef84fb0
children
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431:df180ef84fb0 432:25ea364c36e2
1 Meeting House Management Committee Agenda 2024-06-03 1 Meeting House Management Committee Agenda 2024-06-03
2 Monday 3 June, 7 p.m., in 7 Victoria Terrace 2 Monday 3 June, 7 p.m., in 7 Victoria Terrace
3 3
4 1. Attendance 4 1. Attendance
5
6 MG, LQ, RF, JN
7 HST, KM
5 8
6 2. Matters arising 9 2. Matters arising
7 10
8 2.1. Wrt 2024-04-30_3.3. Carpets 11 2.1. Wrt 2024-04-30_3.3. Carpets
9 ACTION: HST&JK to put a request to Trustees for approval, using 12 ACTION: HST&JK to put a request to Trustees for approval, using
12 2.2. Wrt 2024-04-30_3.4. Flat 3F2 at 6 Upper Bow 15 2.2. Wrt 2024-04-30_3.4. Flat 3F2 at 6 Upper Bow
13 Hartley subsequently asked for a slight extension to the let, from 12 July to 3 September, and we agreed this for a revised total of £3,600. 16 Hartley subsequently asked for a slight extension to the let, from 12 July to 3 September, and we agreed this for a revised total of £3,600.
14 17
15 3. CArts 18 3. CArts
16 19
17 [Miranda: Update, Licence agreement from Hartley 20 [Miranda: Update, Licence agreement from Hartley]
21 HT: MG and I will prepare a short digest of the small number of the
22 possibly significant changes he has requested.
23
24 The most import thing in his draft is a full acceptance of the 5M liabilty
25 insurance requirement
18 26
19 Hartley is in Montreal, but promised 1st payment (which was due on 1 27 Hartley is in Montreal, but promised 1st payment (which was due on 1
20 June) today.] 28 June) today.]
21 29
22 [HT: Hartley says "at the moment we are planning to start moving materials 30 [HT: Hartley says "at the moment we are planning to start moving materials
23 etc in on Wednesday 17 July at the earliest---very possibly 31 etc in on Wednesday 17 July at the earliest---very possibly
24 the Tuesday for some items, or possibly the Thursday, but I think 32 the Tuesday for some items, or possibly the Thursday, but I think
25 Wednesday is more likely"] 33 Wednesday is more likely"]
26 34
27 4. 4F1 After MG's departure 35 4. 4F1 After MG's departure
28 [HT: MG will vacate by 5 July, should we offer to Hartley?] 36 [HT: MG will vacate by 5 July, should we offer to Hartley? ]
29 37
30 5. Lighting 38 5. Lighting
31 39
32 [HT: Consulted with Jean Carletta -- no viable alternative to whole-fitting 40 [HT: Consulted with Jean Carletta -- no viable alternative to whole-fitting
33 installation: See Jean's web page on the subject: 41 installation: See Jean's web page on the subject:
34 https://guide.heathack.org/background-knowledge/electrics/lighting.html. 42 https://guide.heathack.org/background-knowledge/electrics/lighting.html.
35 [MG: spectrum and toilets auto on-off wrt concern from Anna Levin] 43 [MG: spectrum and toilets auto on-off wrt concern from Anna Levin]
36 44
37 6. Pop-up cafe 45 6. Pop-up cafe
38 [MG] 46 Uplands Roast are definitely interested
47 Brazilian Crepes might be interested, interest mostly longer term
48
39 49
40 7. MG's departure 50 7. MG's departure
41 [HT: MG has decided to stick to her original notice of resignation, so 30 51 [HT: MG has decided to stick to her original notice of resignation, so 30
42 June will be her last day. She would like to actually hand over the 52 June will be her last day. She would like to actually hand over the
43 keys on 5 July.] 53 keys on 5 July.]
47 records, the list created by Majk, Ellie and Ken (MEK) and the 57 records, the list created by Majk, Ellie and Ken (MEK) and the
48 spreadsheet circulated by JN, so we can make a 58 spreadsheet circulated by JN, so we can make a
49 more informed judgement about increased hours and possible a further 59 more informed judgement about increased hours and possible a further
50 MHA appointment.] 60 MHA appointment.]
51 61
62 Something about cards and bank accounts
63
52 [HT: Note error in previous minutes: it's Quickbooks that can communicate 64 [HT: Note error in previous minutes: it's Quickbooks that can communicate
53 with Xero, Hallmaster can _not_.] 65 with Xero, Hallmaster can _not_.]
66
67 Need a decision about Beth's application
68
69 Need a plan for holidays
54 70
55 *Draft minute* 71 *Draft minute*
56 72
57 From 1 July we need to have arrangements in place to cover all the 73 From 1 July we need to have arrangements in place to cover all the
58 essential responsibilities of the Meeting House Manager. Exactly what 74 essential responsibilities of the Meeting House Manager. Exactly what
89 on what staffing profile we are looking to see in SE Scotland Area 105 on what staffing profile we are looking to see in SE Scotland Area
90 Meeting, which MHMC are of course happy to participate in. 106 Meeting, which MHMC are of course happy to participate in.
91 107
92 8. Date of next meeting 108 8. Date of next meeting
93 109
110