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author Henry S Thompson <ht@inf.ed.ac.uk>
date Thu, 29 Aug 2024 10:51:44 +0100
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109 </style><title>[@@FIXME@@]</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)"><div style="text-align: center" class="head"><h1>[@@FIXME@@]</h1><hr/><div class="byline">Henry S. Thompson</div><div class="byline">@@@</div><div class="copyright">Copyright &#xa9; 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a>&#160;<a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div><div class="preToC"/><div class="toc"><h1>Table of Contents</h1><ul class="naked"><li><h2>1. <a href="#attendance">
110 Attendance</a></h2></li><li><h2>2. <a href="#convenors-report">
111 Convenor&#x2019;s report</a></h2></li><li><h4>2.1. <a href="#f-upper-bow-shower"> 4F Upper Bow shower</a></h4></li><li><h4>2.2. <a href="#regular-meetings-with-staff"> Regular meetings with
112 staff</a></h4></li><li><h4>2.2.1. <a href="#with-rachel-2024-08-15"> With Rachel 2024-08-15</a></h4></li><li><h4>2.2.2. <a href="#with-henry-2024-08-29"> With Henry 2024-08-29</a></h4></li><li><h4>2.3. <a href="#fire-alarm-upgrade"> Fire Alarm upgrade</a></h4></li><li><h4>2.4. <a href="#kitchen-toilet-leak-into-hideout-caf&#xe9;"> Kitchen toilet leak into
113 Hideout Caf&#xe9;</a></h4></li><li><h4>2.5. <a href="#hiring">
114 Hiring</a></h4></li><li><h4>2.5.1. <a href="#f-sublet-query">
115 4F sublet query</a></h4></li><li><h4>2.6. <a href="#trustees-meeting-2024-08-20"> Trustees meeting
116 2024-08-20</a></h4></li><li><h2>3. <a href="#cafe"> Cafe</a></h2></li><li><h2>4. <a href="#c-arts"> C Arts</a></h2></li><li><h2>5. <a href="#carpets">
117 Carpets</a></h2></li><li><h2>6. <a href="#business-as-usual-septemberdecember"> Business as usual
118 September&#x2013;December</a></h2></li><li><h4>6.1. <a href="#contract-staff">
119 Contract staff</a></h4></li><li><h4>6.2. <a href="#casual-staff">
120 Casual staff</a></h4></li><li><h4>6.3. <a href="#end-of-lets"> End
121 of lets</a></h4></li><li><h4>6.3.1. <a href="#flats">
122 Flats</a></h4></li><li><h4>6.3.2. <a href="#meeting-house">
123 Meeting House</a></h4></li><li><h4>6.4. <a href="#meeting-room-microphones"> Meeting Room microphones</a></h4></li><li><h2>7. <a href="#payment-for-use-of-johnston-terrace-garden"> Payment for use of Johnston
124 Terrace garden</a></h2></li><li><h2>8. <a href="#planning-for-debriefing-meetings"> Planning for debriefing
125 meetings</a></h2></li><li><h4>8.1. <a href="#internal">
126 Internal</a></h4></li><li><h4>8.2. <a href="#with-hartley">
127 With Hartley</a></h4></li><li><h2>9. <a href="#date-of-next-meeting"> Date of next meeting</a></h2></li></ul></div><div class="body"><div id="attendance"><h2>1. <a name="attendance">
128 Attendance</a></h2><p>RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)</p></div><div id="convenors-report"><h2>2. <a name="convenors-report">
129 Convenor&#x2019;s report</a></h2><div id="f-upper-bow-shower"><h4>2.1. <a name="f-upper-bow-shower"> 4F Upper Bow shower</a></h4><p>2 days after move-in shower packed up, needed new shower and cable,
130 made good plaster and tile, after 12 days :-(. Details of costs are with
131 Jackie.</p></div><div id="regular-meetings-with-staff"><h4>2.2. <a name="regular-meetings-with-staff"> Regular meetings with
132 staff</a></h4><div id="with-rachel-2024-08-15"><h4>2.2.1. <a name="with-rachel-2024-08-15"> With Rachel 2024-08-15</a></h4><p>Extra wiFi has never worked</p><p>Changed plan wrt 1 September as Kitchen not in good enough state</p></div><div id="with-henry-2024-08-29"><h4>2.2.2. <a name="with-henry-2024-08-29"> With Henry 2024-08-29</a></h4><p>Agreed.</p></div></div><div id="fire-alarm-upgrade"><h4>2.3. <a name="fire-alarm-upgrade"> Fire Alarm upgrade</a></h4><p>Deposit of 500GBP was paid, may or may not have been repaid</p><p>Beeper which gives feedback on button-press is no longer happening
133 :-(</p><p>Hartley asked for a call with HST but never rang.</p></div><div id="kitchen-toilet-leak-into-hideout-caf&#xe9;"><h4>2.4. <a name="kitchen-toilet-leak-into-hideout-caf&#xe9;"> Kitchen toilet leak into
134 Hideout Caf&#xe9;</a></h4><p>40GBP paid to Hassan for is plumber, our plumber did nothing, hasn&#x2019;t
135 billed (yet).</p></div><div id="hiring"><h4>2.5. <a name="hiring">
136 Hiring</a></h4><p>We AGREED that we would (seek to) interview any job-sharing
137 applicants both at once, in person.</p><p>ACTION: HST to post all applications to Dropbox</p><p>AGREED target interview dates of 30/9 and 4/10, all day, here ACTION:
138 HST to book the Bow Room</p><div id="f-sublet-query"><h4>2.5.1. <a name="f-sublet-query">
139 4F sublet query</a></h4><p>AGREED that HST can say that living in at least during the week is a
140 requirement of taking the flat, no subletting.</p></div></div><div id="trustees-meeting-2024-08-20"><h4>2.6. <a name="trustees-meeting-2024-08-20"> Trustees meeting
141 2024-08-20</a></h4><p>Carpets: &#x2019;subject to John Renshaw&#x201d; - see below</p></div></div><div id="cafe"><h2>3. <a name="cafe"> Cafe</a></h2><p>Ian Wilson is keen to do a more substantial vegetarian food, but is
142 willing to undertake a trial period. Office will ask him in for a chat
143 in due course.</p></div><div id="c-arts"><h2>4. <a name="c-arts"> C Arts</a></h2><p>Two changes of venue manager.</p></div><div id="carpets"><h2>5. <a name="carpets">
144 Carpets</a></h2><p>We agreed on the &#x201c;Sea Blue&#x201d; sample tile.</p></div><div id="business-as-usual-septemberdecember"><h2>6. <a name="business-as-usual-septemberdecember"> Business as usual
145 September&#x2013;December</a></h2><div id="contract-staff"><h4>6.1. <a name="contract-staff">
146 Contract staff</a></h4><p>ACTION: HST to let staff know that the existing uplift will continue
147 until the new Manager is in post.</p><p>ACTION: HST to offer MK the title of Acting Manager in time for the
148 Thursday meeting.</p></div><div id="casual-staff"><h4>6.2. <a name="casual-staff">
149 Casual staff</a></h4><p>Not in a rush to appoint, for a range of reasons, but will look to
150 advertise again in September.</p></div><div id="end-of-lets"><h4>6.3. <a name="end-of-lets"> End
151 of lets</a></h4><div id="flats"><h4>6.3.1. <a name="flats">
152 Flats</a></h4></div><div id="meeting-house"><h4>6.3.2. <a name="meeting-house">
153 Meeting House</a></h4></div></div><div id="meeting-room-microphones"><h4>6.4. <a name="meeting-room-microphones"> Meeting Room microphones</a></h4><p>New light fittings won&#x2019;t support old mic cables.</p><p>MS will liase with Keith Gunn to ask them to minimise the visual
154 impact of the trays &#x2013; above the lights, perhaps? We AGREED they can go
155 ahead, aim to get done by 28 September for Woodbrooke where you are.</p></div></div><div id="payment-for-use-of-johnston-terrace-garden"><h2>7. <a name="payment-for-use-of-johnston-terrace-garden"> Payment for use of Johnston
156 Terrace garden</a></h2><p>we AGREE to pay 200GBP to the SWT for that</p></div><div id="planning-for-debriefing-meetings"><h2>8. <a name="planning-for-debriefing-meetings"> Planning for debriefing
157 meetings</a></h2><div id="internal"><h4>8.1. <a name="internal">
158 Internal</a></h4><p>Overtaken, Thursday is in fact this</p></div><div id="with-hartley"><h4>8.2. <a name="with-hartley">
159 With Hartley</a></h4><p>ACTION: HST to find out how Hartley is going to be in Edinburgh, and
160 arrange a walk-through for Friday or Saturday, include Majk in
161 planning.</p><p>Wrt a follow-on contract, we can have our own discussion about that
162 in late September/early October.</p><p>Paradise Green not interested in adding Venue 40 Greenside might be
163 worth contacting again.</p></div></div><div id="date-of-next-meeting"><h2>9. <a name="date-of-next-meeting"> Date of next meeting</a></h2></div></div></body></html>