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end of meeting draft
author Henry S. Thompson <ht@inf.ed.ac.uk>
date Thu, 21 Aug 2025 20:52:33 +0100
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1 Meeting House Management Committee Notes 2025-08-21
2 Thursday 21 August, 7:30 p.m., online via Zoom
3
4 * Attendance
5
6 Henry S Thompson (Convenor); JP Ascher, Rachel Fitzgerald, Katrina McCrea,
7 Jacqueline Noltingk, Laragh Quinney; Sammi Searle and
8 Andy Tucker (Meeting House Managers)
9
10 Prevented: Duncan Wallace
11
12 * Finance
13
14 JN presented the figures for 7VT. June and July numbers are
15 encouraging, particularly the net surplus of I over E in July. £3000
16 each month was from CVenues, but even w/o that we would still have
17 shown a (smaller) surplus. £5200 from 3F2 4 Upper Bow for the first
18 half of the year means the combined total will show us close to, if not
19 actually better than, our budgetted deficit.
20
21 Staffing is still over budget, there's no obvious route to reducing
22 this, so we need to look at how that budget line is calculated in the
23 future.
24
25 * New budget approach
26
27 Trustees plan to propose a new approach to how and when AM budgets are
28 set, switching to a 3-year rolling horizon, see attached email from
29 the Clerk to Trustees.
30
31 The key bit for us is Purpose.2:
32
33 "to agree with Edinburgh MH Management Committee and managers a
34 financial framework for investments to make the building
35 environmentally and financially sustainable over time"
36
37 The Managers have been working with Jacqui Nolting, Majk Stokes and
38 Ellie Giles to pull together a set of recommendations, bearing in mind
39 input from the recent building walkthroughs, the Affordability Group
40 report and the Quinquennial Review.
41
42 Bow Room [from JN notes] First in line, MS is chasing quotes
43
44 Library: Add it to the inventory for booking, with a two-hour midday
45 gap so that kitchen access for lunches is available. Storage needs
46 for times when kitchen is _not_ accessible.
47
48 Creche: Self-contained small let might be possible, with a modest need
49 for investment. Internet access will require some careful planning.
50 May need to restrict to 11-month contracts to allow for Fringe use.
51
52 Foyer: Quoting going ahead for insulation.
53
54 Wrt heat and ventilation, we agree with "fabric-first". Looking
55 forward to the more ambitious possibilities, MHMC would obviously need
56 to be involved as regards closures of (parts of) the Meeting House.
57
58 Cafe not at the front of our list at this time, but making the Foyer
59 a more welcoming and restful space.
60
61 Cleaning contract is under review, with new quotes coming in, does
62 require real living wage.
63
64 Third tier of pricing for long-term small local groups?
65
66 Prepare to think about Fringe 2026, AM on 10 September
67
68 Date of next meeting: 1 September at 1500, 7 VT
69
70 [Draft minute]
71
72 *New budget approach*
73
74 Trustees plan to propose a new approach to how and when AM budgets are
75 set, switching to a 3-year rolling horizon, in which section Purpose.2
76 reads:
77
78 "to agree with Edinburgh MH Management Committee and managers a
79 financial framework for investments to make the building
80 environmentally and financially sustainable over time"
81
82 We welcome the opportunity to participate in this process, with the
83 specific goal quoted above.
84
85 In preparation for this, the Managers have been working with Jacqui
86 Nolting, Majk Stokes and Ellie Giles to pull together a set of
87 recommendations, bearing in mind input from the recent building
88 walkthroughs, the Affordability Group report and the Quinquennial
89 Review.
90
91 Some details of this have been shared already, and more will be
92 forthcoming, but at this point we want to set out the following
93 points:
94
95 * We endorse the "fabric-first" approach to insulation, heating
96 and ventilation put forward by John Renshaw, it's entirely
97 consistent with our own priorities;
98
99 * We are actively exploring improvements to the Bow Room to create a
100 more attractive letting space;
101
102 * We expect to propose some small changes to space usage elsewhere
103 to enable new letting possibilities for the Library;
104
105 * Subject to the outcome of John Renshaw's exploration of "...", we
106 propose to make the Creche a self-contained long-term let.
107
108 In each of the latter three cases, starting from the material already
109 shared with Martin Ward in an email on 19 August, we aim to provide
110 specific plans and costings as they become available.