rsof: MHMC/Carts/HeadsOfAgreement.html annotate

annotate MHMC/Carts/HeadsOfAgreement.html @ 545:ef91d975eadd

for AM 18/9

author	Henry S Thompson <ht@inf.ed.ac.uk>
date	Wed, 18 Sep 2024 15:05:50 +0100
parents	7385e895f700
children

rev	line source
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da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	109 </style><title>Heads of Agreement: C Arts and SESAM</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	110 <div style="text-align: center" class="head">
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	111 <h1>Heads of Agreement: C Arts and SESAM</h1><hr/>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	112 <div class="byline">Henry S. Thompson</div>
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	113 <div class="byline"> 6 Mar 2024</div>
328 da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	114 <div class="copyright">Copyright © 2024 <a href="http://www.ltg.ed.ac.uk/~ht/">Henry S. Thompson</a> <a href="http://creativecommons.org/licenses/by-sa/3.0/deed.en">CC-BY-SA</a></div></div>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	115 <div class="body">
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	116 <div>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	117 <h2>1. Introduction</h2>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	118 <p>Hartley Kemp of <a href="http://www.cvenues.com/cvenues/">C
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	119 Arts</a> has offered to hire the Meeting House at 7 Victoria Terrace,
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	120 Edinburgh, for use as an Edinburgh Festival Fringe venue from
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	121 2024-07-21–2024-08-31 (seven weeks). He has provided both a draft
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	122 contract and supporting information including a draft budget and a number of
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	123 emails with details of his dealings with the other venues he uses and the
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	124 performers he features in them.</p>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	125 <p>He has asked for a decision from us as a matter of urgency. This
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	126 document sets out our offer as a basis for an agreement in principle to go
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	127 ahead. We aim to agree a version of these terms by 8 March, with an actual
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	128 contract to follow as soon as possible thereafter.</p>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	129 </div>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	130 <div>
330 7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	131 <h2>2. Finance</h2>
328 da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	132 <div>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	133 <h4>2.1. Primary costing</h4>
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	134 <ul class="naked ">
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	135 <li><a name="Spaces_in_use"><b>Spaces in use</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	136   Meeting room, Hall, possibly Library, possibly
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	137 Creche, East half of Foyer</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	138 <li><a name="Spaces_reserved"><b>Spaces reserved</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	139   Office, West half of Foyer (assuming Cafe)</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	140 <li><a name="Spaces_for_discussion"><b>Spaces for discussion</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	141   Bow Room</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	142 <li><a name="Seats"><b>Seats</b></a>
330 7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	143   140*</li>
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	144 <li><a name="Days_in_venue"><b>Days in venue</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	145   42 (21/7–31/8), assuming week -1 get-in
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	146 is viable</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	147 <li><a name="Venue_hire"><b>Venue hire</b></a>
330 7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	148   £8800 (approx. 140 × £63),
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	149 payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	150 </li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	151 </ul>
330 7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	152 <p>* CA's own projection, CA to bear the responsibility for ensuring Fire
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	153 Safety approval for their seating plans.</p>
328 da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	154 </div>
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	155 <div>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	156 <h4>2.2. On-costs</h4>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	157 <ul class="naked ">
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	158 <li><a name="Electricity"><b>Electricity</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	159   CA to cover their usage: £500 deposit, we will
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	160 record meter on 13/7, 20/7 and 1/9, invoice for 42 days based on KW/hrs from
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	161 21/7–31/8 less our estimated baseline from KW/hrs between 13/7–20/7 </li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	162 <li><a name="Insurance"><b>Insurance</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	163   CA to provide insurance cover for all their risks and liabilities under this Agreement,
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	164 including risks of cancellation. In particular, CA to provide proof of Public
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	165 Liability Insurance cover for at least £5 million, in order to satisfy our insurers.</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	166 <li><a name="Cleaning"><b>Cleaning</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	167   CA to cover cost of cleaning the spaces they are
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	168 using (see above, plus Stair, 1st and 2nd floor hallways, upstairs toilets),
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	169 either by their own people + hired-in, or by our people and we will invoice for
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	170 an agreed percentage (80%?)</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	171 <li><a name="Sundries"><b>Sundries</b></a>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	172   CA to cover cost of all toilet supplies for upstairs
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	173 toilets (loo roll, soap, towels)</li>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	174 </ul>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	175 </div>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	176 </div>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	177 <div>
330 7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	178 <h2>3. Access and Security</h2>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	179 <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	180 term of their hire, between 0930 and 1300.</p>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	181 <p>CA to configure the Meeting Room appropriately for our Sunday use.</p>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	182 <p>CA to bear responsibility for security at all times other than that.</p>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	183 </div>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	184 <div>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	185 <h2>4. Mutual agreement</h2>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	186 <p>Although this agreement is for 2024 only, both parties will be open to
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	187 continue this arrangement thereafter if they are both happy with the way things go this year.</p>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	188 </div>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	189 <div>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	190 <h2>5. Oversight</h2>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	191 <p>Given CA's stated aims, we do not anticipate any issues about the
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	192 companies who will use the venue or the material they will present, but CA
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	193 agree to give timely information about the companies and their material to us
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	194 for review, and to accede to reasonable requests for changes.</p>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	195 </div>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	196 <div>
7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	197 <h2>6. Cafe</h2>
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	198 <p>We plan to have a pop-up cafe in operation, provided by the proprietors
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	199 of the Hideout Cafe up the road from the Meeting House, in the West half of the
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	200 Foyer and possibly the Bow Room.</p>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	201 </div>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	202 <div>
330 7385e895f700 as _actually_ sent to Hartley Henry S Thompson <ht@inf.ed.ac.uk> parents: 329 diff changeset	203 <h2>7. Profit-sharing</h2>
329 b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	204 <p>We are bearing some of the risk, we would like some of the profits, if
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	205 any. We'd like to have a small share of CA's gross income. As CA typically
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	206 operate on a guarantee + split basis with their shows, exactly how to formulate
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	207 this will depend on the details of this year's agreements between CA and the shows </p>
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	208 <p>Basically we're looking for something in the
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	209 neighbourhood of £2,000 if CA
b8b5dc4287a3 as sent to Hartley Henry S. Thompson <ht@inf.ed.ac.uk> parents: 328 diff changeset	210 hit the £20,000 'profit' they are aiming for.</p>
328 da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	211 </div>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	212 </div>
da8b1c00344d in time for Trustees meeting Henry S Thompson <ht@inf.ed.ac.uk> parents: diff changeset	213 </body></html>

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