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author Henry Thompson <ht@markup.co.uk>
date Thu, 18 Jul 2024 13:22:20 +0100
parents 7385e895f700
children
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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../home/ht/lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../home/ht/lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Heads of Agreement: C Arts and SESAM</title>
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7 <author>Henry S. Thompson</author>
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8 <date> 6 Mar 2024</date>
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9 </head>
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10 <body>
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11 <div>
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12 <title>Introduction</title>
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13 <p>Hartley Kemp of <link href="http://www.cvenues.com/cvenues/">C
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14 Arts</link> has offered to hire the Meeting House at 7 Victoria Terrace,
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15 Edinburgh, for use as an Edinburgh Festival Fringe venue from
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16 2024-07-21&#8211;2024-08-31 (seven weeks). He has provided both a draft
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17 contract and supporting information including a draft budget and a number of
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18 emails with details of his dealings with the other venues he uses and the
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19 performers he features in them.</p>
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20 <p>He has asked for a decision from us as a matter of urgency. This
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21 document sets out our offer as a basis for an agreement in principle to go
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22 ahead. We aim to agree a version of these terms by 8 March, with an actual
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23 contract to follow as soon as possible thereafter.</p>
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24 </div>
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25 <div>
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26 <title>Finance</title>
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27 <div>
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28 <title>Primary costing</title>
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29 <list type="1defn">
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30 <item term="Spaces in use">Meeting room, Hall, possibly Library, possibly
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31 Creche, East half of Foyer</item>
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32 <item term="Spaces reserved">Office, West half of Foyer (assuming Cafe)</item>
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33 <item term="Spaces for discussion">Bow Room</item>
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34 <item term="Seats">140*</item>
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35 <item term="Days in venue">42 (21/7&#8211;31/8), assuming week -1 get-in
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36 is viable</item>
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37 <item term="Venue hire">£8800 (approx. 140 &#215; £63),
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38 payable in 4 equal instalments on 1 June, 14 July, 14 August, 14 September
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39 </item>
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40 </list>
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41 <p>* CA's own projection, CA to bear the responsibility for ensuring Fire
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42 Safety approval for their seating plans.</p>
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43 </div>
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44 <div>
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45 <title>On-costs</title>
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46 <list type="1defn">
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47 <item term="Electricity">CA to cover their usage: £500 deposit, we will
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48 record meter on 13/7, 20/7 and 1/9, invoice for 42 days based on KW/hrs from
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49 21/7&#8211;31/8 less our estimated baseline from KW/hrs between 13/7&#8211;20/7 </item>
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50 <item term="Insurance">CA to provide insurance cover for all their risks and liabilities under this Agreement,
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51 including risks of cancellation. In particular, CA to provide proof of Public
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52 Liability Insurance cover for at least £5 million, in order to satisfy our insurers.</item>
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53 <item term="Cleaning">CA to cover cost of cleaning the spaces they are
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54 using (see above, plus Stair, 1st and 2nd floor hallways, upstairs toilets),
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55 either by their own people + hired-in, or by our people and we will invoice for
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56 an agreed percentage (80%?)</item>
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57 <item term="Sundries">CA to cover cost of all toilet supplies for upstairs
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58 toilets (loo roll, soap, towels)</item>
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59 </list>
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60 </div>
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61 </div>
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62 <div>
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63 <title>Access and Security</title>
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64 <p>CA to allow access to and use of the Meeting Room for our use on Sundays during the
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65 term of their hire, between 0930 and 1300.</p>
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66 <p>CA to configure the Meeting Room appropriately for our Sunday use.</p>
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67 <p>CA to bear responsibility for security at all times other than that.</p>
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68 </div>
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69 <div>
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70 <title>Mutual agreement</title>
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71 <p>Although this agreement is for 2024 only, both parties will be open to
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72 continue this arrangement thereafter if they are both happy with the way things go this year.</p>
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73 </div>
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74 <div>
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75 <title>Oversight</title>
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76 <p>Given CA's stated aims, we do not anticipate any issues about the
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77 companies who will use the venue or the material they will present, but CA
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78 agree to give timely information about the companies and their material to us
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79 for review, and to accede to reasonable requests for changes.</p>
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80 </div>
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81 <div>
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82 <title>Cafe</title>
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83 <p>We plan to have a pop-up cafe in operation, provided by the proprietors
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84 of the Hideout Cafe up the road from the Meeting House, in the West half of the
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85 Foyer and possibly the Bow Room.</p>
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86 </div>
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87 <div>
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88 <title>Profit-sharing</title>
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89 <p>We are bearing some of the risk, we would like some of the profits, if
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90 any. We'd like to have a small share of CA's gross income. As CA typically
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91 operate on a guarantee + split basis with their shows, exactly how to formulate
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92 this will depend on the details of this year's agreements between CA and the shows </p>
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93 <p>Basically we're looking for something in the
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94 neighbourhood of £2,000 if CA
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95 hit the £20,000 'profit' they are aiming for.</p>
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96 </div>
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97 </body>
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98 </doc>