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4 <html xmlns="http://www.w3.org/1999/xhtml"><head><meta name="copyright" content="Copyright (C) 2007 Henry S. Thompson"/><meta http-equiv="Content-type" content="text/html; charset=utf-8"/><style type="text/css">
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25 div.caption {font-style: italic; font-weight: bold}
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26 i i {font-style: normal}
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27 </style><title>Future of 7 VT working group: Sixth meeting</title></head><body style="font-family: DejaVu Sans, Arial; background: rgb(254,250,246)">
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28 <div style="text-align: center">
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29 <h1>Future of 7 VT working group: Sixth meeting</h1>
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30 <div class="byline">This informal summary by Henry S. Thompson, Convenor</div>
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31 <div class="byline">Held at 7 Victoria Terrace, Edinburgh on 8 March 2009, 7:30 p.m.</div>
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32 </div>
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33
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34 <div>
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35 <h2>1. Attendance</h2>
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36 <p>Present: Alison Burnley, Madeleine Harding, Phil Lucas,
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37 Brian Mayes, Laurie Naumann,
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38 Eileen Schott, Henry Thompson (in the clerk's chair)</p>
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39 </div>
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40 <div>
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41 <h2>2. External lettings survey forms, and anecdote</h2>
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42 <p>Anthony Buxton shared a number of completed survey forms filled in by
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43 external letting clients. ES reviewed these. There were 28 forms, 24 from
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44 2008: we don't know what proportion of the total clients this represents. Most
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45 of the tick-box ratings are good or excellent. There are positive comments
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46 about individual staff being helpful, the negative comments are about rooms
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47 being too small, or cold, or the state of the toilets. The one thing that
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48 looks like it could be improved is "the accuracy of information received".</p>
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49 <p>HST talked with Anthony about an example which he had heard of from a
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50 friend, in which a group had stopped a long-standing regular let because they
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51 could no longer bring their sandwiches.</p>
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52 </div>
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53 <div>
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54 <h2>3. Review of envisaging futures</h2>
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55 <p>Brainstorming</p>
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56 <ul>
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57 <li>Day-time letting only?</li>
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58 <li>Quaker Centre?</li>
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59 <li>Full-service Rain Forest Cafe? Year-round?
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60 <ul>
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61 <li>Rain Forest Cafe and/or Festival to pay for the kitchen refit, over time?</li>
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62 </ul>
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63 </li>
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64 <li>Quaker presence?</li>
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65 <li>Eliminate regular bookings in favour of blocks?</li>
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66 <li>A Quaker-only centre?
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67 <ul>
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68 <li>From March AM: Simplify things and restrict to Quaker usage</li>
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69 </ul>
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70 </li>
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71 <li>Move out
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72 <ul>
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73 <li>And buy a building to be just a meeting house</li>
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74 <li>And use rented accommodation</li>
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75 <li>And meet as house groups</li>
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76 <li>And share a building, either new or rented—Nicholson Square
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77 Methodist Church; Southside Community Centre; new Prestonfield Community Centre</li>
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78 </ul>
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79 </li>
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80 <li>Primarily seen as a physical resource for the AM, with other activities complementing that</li>
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81 <li>Simplify the food side? Reduce the kitchen to hot-drinks only?</li>
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82 <li>From March AM: Raise money to make the building more attractive [to lettings?]</li>
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83 <li>Being open to young Quaker groups?</li>
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84 <li>Doing (whatever we do) in <i>our own space</i></li>
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85 <li>Being a base for outreach?</li>
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86 <li>Provide courses for Quakers (and non-Quakers) -- Quaker Quest all year round</li>
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87 <li>Move kitchen to ground-floor, replacing office/Bow room, and make the
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88 foyer a real cafe [new from Anthony Buxton via HST after the meeting]</li>
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89 </ul>
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90 </div>
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91 <div>
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92 <h2>4. Food hygiene regulations</h2>
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93 <p>We discussed the complexities of the interaction between details of use
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94 and details of regulations. We were uncomfortable with the extent to which the
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95 letter of the law has been applied, and wondered whether in practice we should
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96 be willing to formulate a level of not-quite-strictly enforcing some things.
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97 AM trustees are looking into this, but perhaps not with the urgency we need.</p>
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98 <p>The problem with people bringing in their own food is, we are told, the
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99 risk of cross-contamination, but most groups are now happy with having food
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100 catered in when an all-day event involves a meal.</p>
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101 </div>
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102 <div>
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103 <h2>5. Towards a timetable</h2>
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104 <p>HST attempted a brief exercise in working backwards from our notional
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105 deadline of 6 June for a report to AM.</p>
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106 <p>We asked ourselves, based on others' expectations, whether we will report
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107 on a series of options, their costs and benefits, or whether we will make "a
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108 recommendation". The general feeling seems to be not to make a recommendation.</p>
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109 <div>
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110 <h4>5.1. Draft table of contents</h4>
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111 <ol>
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112 <li>Background/history/introduction</li>
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113 <li>Financial background/situation</li>
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114 <li>Description of the building</li>
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115 <li>Current use of building (some history)</li>
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116 <li>Regulatory impact</li>
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117 <li>
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118 Alternative futures
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119 <ul>
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120 <li>In 7 Victoria Terrace
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121 <ul>
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122 <li>Less</li>
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123 <li>The Same</li>
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124 <li>More</li>
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125 </ul>
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126 </li>
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127 <li>Elsewhere
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128 <ul>
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129 <li>Own [build/refit/share]</li>
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130 <li>Hire [sole tenants/share]</li>
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131 </ul>
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132 </li>
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133 </ul>
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134 </li>
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135 </ol>
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136 </div>
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137 </div>
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138 <div>
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139 <h2>6. Next time</h2>
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140 <p>Agree means for gathering input from interested constituencies.</p>
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141 <p>Discuss regulatory impact situation with Mark Hutcheson.</p>
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142 </div>
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143 <div>
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144 <h2>7. Actions review and new actions</h2>
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145 <p>HST to get the Kath Russell report [<b>pending</b>], and some letting evaluation
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146 forms, say from 4Q2008, and circulate [<b>done</b>]. Also ask if any
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147 summary or collation has been done [<b>done</b>, answer is 'no'].</p>
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148 <p>HST to ask John Phillips for an electronic version of his notes for us</p>
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149 <p>HST to ask Ken Jobling where to find the details of how food hygiene regulations
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150 apply depending on exactly what's happening. [<b>pending</b>]</p>
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151 <p>HST to invite Mark Hutcheson to one of our meetings at his earliest
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152 convenience, as Convenor of AM Trustees. [<b>done</b>]</p>
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153 </div>
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154 <div>
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155 <h2>8. Next Meeting</h2>
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156 <p>Our next meeting will be at 7 Victoria Terrace at 5:15pm on Sunday 22
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157 March. Mark Hutcheson will join us at the beginning. We
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158 tentatively agreed on Friday 3 April 5:30pm for our next meeting after that.</p>
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159 <p>HST will be away on 22 March, PL will convene this meeting.</p>
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160 </div>
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161
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162 </body></html> |
