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529
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1 Meeting House Management Committee Agenda 2024-08-27
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2 Tuesday 27 August, 5 p.m., in 7 Victoria Terrace
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3
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4 # Attendance
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5 RF, KM, LQ, HST, MS in part, JP (remotely) (in part?)
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6
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7 # Convenor's report
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8
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9 ## 4F Upper Bow shower
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10
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11 2 days after move-in shower packed up, needed new shower and cable,
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12 made good plaster and tile, after 12 days :-(. Details of costs are
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13 with Jackie.
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14
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15 ## Regular meetings with staff
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16
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17 ### With Rachel 2024-08-15
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18
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19 Extra wiFi has never worked
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20
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21 Changed plan wrt 1 September as Kitchen not in good enough state
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22
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23 ### With Henry 2024-08-29
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24
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25 Agreed.
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26
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27 ## Fire Alarm upgrade
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28
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29 Deposit of 500GBP was paid, may or may not have been repaid
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30
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31 Beeper which gives feedback on button-press is no longer happening :-(
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32
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33 Hartley asked for a call with HST but never rang.
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34
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35 ## Kitchen toilet leak into Hideout Café
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36
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37 40GBP paid to Hassan for is plumber, our plumber did nothing, hasn't
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38 billed (yet).
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39
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40 ## Hiring
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41
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530
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42 We AGREED that we would (seek to) interview any job-sharing applicants
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43 both at once, in person.
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44
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45 ACTION: HST to post all applications to Dropbox
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46
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47 AGREED target interview dates of 30/9 and 4/10, all day, here
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48 ACTION: HST to book the Bow Room
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49
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529
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50 ### 4F sublet query
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51
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530
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52 AGREED that HST can say that living in at least during the week is a
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53 requirement of taking the flat, no subletting.
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54
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529
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55 ## Trustees meeting 2024-08-20
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56
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530
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57 Carpets: 'subject to John Renshaw" - see below
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58
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529
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59 # Cafe
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60
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61 Ian Wilson is keen to do a more substantial vegetarian food, but is
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62 willing to undertake a trial period. Office will ask him in for a chat
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63 in due course.
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64
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530
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65 # C Arts
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66
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67 Two changes of venue manager.
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68
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529
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69 # Carpets
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70
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71 We agreed on the "Sea Blue" sample tile.
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72
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73 # Business as usual September--December
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74
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75 ## Contract staff
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76
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530
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77 ACTION: HST to let staff know that the existing uplift will continue
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78 until the new Manager is in post.
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79
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80 ACTION: HST to offer MK the title of Acting Manager in time for the
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81 Thursday meeting.
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82
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529
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83 ## Casual staff
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84
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530
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85 Not in a rush to appoint, for a range of reasons, but will look to
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86 advertise again in September.
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87
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529
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88 ## End of lets
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89
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90 ### Flats
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91
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92 ### Meeting House
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93
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94 ## Meeting Room microphones
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95
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96 New light fittings won't support old mic cables.
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97
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98 MS will liase with Keith Gunn to ask them to minimise the visual
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99 impact of the trays -- above the lights, perhaps? We AGREED they can
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100 go ahead, aim to get done by 28 September for Woodbrooke where you are.
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101
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102 # Payment for use of Johnston Terrace garden
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103
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530
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104 we AGREE to pay 200GBP to the SWT for that
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105
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529
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106 # Planning for debriefing meetings
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107
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108 ## Internal
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109
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530
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110 Overtaken, Thursday is in fact this
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111
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529
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112 ## With Hartley
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113
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114 ACTION: HST to find out how Hartley is going to be in Edinburgh, and
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115 arrange a walk-through for Friday or Saturday, include Majk in planning.
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116
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530
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117 Wrt a follow-on contract, we can have our own discussion about that in
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118 late September/early October.
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119
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120 Paradise Green not interested in adding Venue 40
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121 Greenside might be worth contacting again.
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122
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123 # Date of next meeting
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