|
68
|
1 <?xml version='1.0'?>
|
|
|
2 <?xml-stylesheet type="text/xsl" href="../../lib/xml/doc.xsl" ?>
|
|
|
3 <!DOCTYPE doc SYSTEM "../../lib/xml/doc.dtd" >
|
|
|
4 <doc>
|
|
|
5 <head>
|
|
|
6 <title>Draft agreement regarding Esme Frith's passport</title>
|
|
|
7 <author>Alison Burnley</author>
|
|
|
8 <author>Henry S. Thompson</author>
|
|
|
9 <date>18 Dec 2010</date>
|
|
|
10 </head>
|
|
|
11 <body>
|
|
|
12 <div>
|
|
|
13 <title>Background</title>
|
|
|
14 <p>Ola Uduku and Alan Frith contacted SE Scotland Area Meeting Elders with a
|
|
|
15 request that Elders hold their daughter Esme's passport, and manage its use by
|
|
|
16 one or the other parent.</p>
|
|
|
17 <p>After some discussion, Elders agreed to try to find a basis on which this
|
|
|
18 could be arranged, and asked Alison Burnley and Henry S. Thompson to meet with
|
|
|
19 Alan and Ola and draw up a mutually agreeable set of guidelines which would
|
|
|
20 enable such a scheme to go ahead. We have met with them, and the proposed
|
|
|
21 guidelines below are the result of the discussions we have held so far.</p>
|
|
|
22 <p>This version is based on Henry's notes, and is meant as a starting point,
|
|
|
23 not a set-in-stone take-it-or-leave-it proposal.</p>
|
|
|
24 </div>
|
|
|
25 <div>
|
|
|
26 <title>Management of Esme Frith's passport</title>
|
|
|
27 <p>The passport will normally be stored in the safe in the Meeting House
|
|
|
28 Managers' office at 7 Victoria Terrace.</p>
|
|
|
29 <p>The process of releasing the passport will be managed by three Elders,
|
|
|
30 drawn from Southeast Scotland Area Meeting (SESAM) Elders.</p>
|
|
|
31 <p>The identity of the Elders so designated will necessarily change from time to
|
|
|
32 time, so normally contact should be via email, to
|
|
|
33 <code>ppelders@equaker.org.uk</code>—if telephone contact is required,
|
|
|
34 the Clerk of SESAM Elders will always know who the currently designated Elders are.</p>
|
|
|
35 <p>Meeting House staff will release the passport only on instructions from one of
|
|
|
36 the designated Elders: they will <emph>not</emph> be involved in the process leading up
|
|
|
37 to an agreed release.</p>
|
|
|
38 <p>Exactly how the designated Elders manage their decisions regarding the
|
|
|
39 passport is up to them—one possibility is that there is an agreed 'duty
|
|
|
40 roster', with the first entry on the roster being expected to handle
|
|
|
41 straightforward requests independently. The others would step in if, for
|
|
|
42 instance, any incoming email went unanswered for more than three days.</p>
|
|
|
43 <p>The normal process for arranging release of the
|
|
|
44 passport is given below,
|
|
|
45 and should be initiated in good time: at least several weeks before the
|
|
|
46 intended date of release if at all possible.</p>
|
|
|
47 <div>
|
|
|
48 <title>Normal process</title>
|
|
|
49 <list type="enum">
|
|
|
50 <item>Ola
|
|
|
51 and Alan each send email to the designated Elders giving
|
|
|
52 <list type="enum">
|
|
|
53 <item>the date on which the passport
|
|
|
54 is required</item>
|
|
|
55 <item>the destination(s) and duration of the trip</item>
|
|
|
56 <item>the expected date at
|
|
|
57 which the passport will be returned</item>
|
|
|
58 <item>the parent taking Esme on the trip</item>
|
|
|
59 </list>
|
|
|
60 </item>
|
|
|
61 <item>Once the designated Elders have both emails, after possibly confirming the details by
|
|
|
62 telephone with one or both parent, they will notify both the Meeting House
|
|
|
63 managers (using <code>office@equaker.org.uk</code>) and both Alan and Ola that
|
|
|
64 the passport is cleared for release for the requested period.</item>
|
|
|
65 <item>The parent in question arranges a convenient time with the Meeting
|
|
|
66 House Managers for collecting the passport</item>
|
|
|
67 <item>The parent in question returns the passport, again at a mutually
|
|
|
68 convenient time arranged with the Meeting House Managers</item>
|
|
|
69 </list>
|
|
|
70 </div>
|
|
|
71 <div>
|
|
|
72 <title>Emergency process</title>
|
|
|
73 <p>If it is not possible to follow the normal process for some reason, for
|
|
|
74 example because a family emergency arises for one parent and the other parent
|
|
|
75 cannot be reached, one parent may apply on their own to the designated Elders, who will used
|
|
|
76 their discretion to decide what to do. In no case should Ola or Alan approach
|
|
|
77 Meeting House staff without first involving the designated Elders.</p>
|
|
|
78 </div>
|
|
|
79 </div>
|
|
|
80 <div>
|
|
|
81 <title>Winding up this agreement</title>
|
|
|
82 <p>If Alan and Ola both request a termination of this agreement, Elders will
|
|
|
83 arrange for the passport to be delivered forthwith, in whatever way Ola and
|
|
|
84 Alan have requested.</p>
|
|
|
85 <p>If SESAM Elders determine at any time that the process is not working, or
|
|
|
86 is at risk of exposing them to legal proceedings, and if their concerns cannot
|
|
|
87 be addressed by Alan and Ola to their satisfaction, Elders may terminate this
|
|
|
88 agreement unilaterally and hand the passport back to Ola or Alan.</p>
|
|
|
89 <p>If only one of the parents requests a termination of this agreement,
|
|
|
90 Elders will attempt to negotiate an agreed resolution with both parents, but
|
|
|
91 failing this will arrange for the release of the passport, as they have no
|
|
|
92 legal right to withhold it from either of Esme's legal guardians.</p>
|
|
|
93 </div>
|
|
|
94 <div>
|
|
|
95 <title>Form of the agreement</title>
|
|
|
96 <p>Once all parties involved (Alan, Ola and Elders) are satisfied with a
|
|
|
97 form of the above words, Sections 2 & 3 above will be set out on their own
|
|
|
98 for signature by Ola, Alan and the then Clerk of SESAM, at which time the
|
|
|
99 agreement will come into operation and Alison Burnley will hand the passport
|
|
|
100 over to the Meeting House managers. We recommend that a copy of the agreement
|
|
|
101 be kept in the safe with the passport.</p>
|
|
|
102 </div>
|
|
|
103 </body>
|
|
|
104 </doc>
|
