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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type='text/xsl' href='../../../lib/xml/doc.xsl'?>
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3 <!DOCTYPE doc SYSTEM "../../../lib/xml/doc.dtd" [
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4 <!ENTITY pound '£'>
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5 ]>
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6 <doc>
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7 <head>
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8 <title>Future of 7 VT working group: Sixth meeting</title>
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9 <author>This informal summary by Henry S. Thompson, Convenor</author>
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10 <date>Held at 7 Victoria Terrace, Edinburgh on 8 March 2009, 7:30 p.m.</date>
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11 </head>
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12 <body>
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13 <div>
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14 <title>Attendance</title>
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15 <p>Present: Alison Burnley, Madeleine Harding, Phil Lucas,
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16 Brian Mayes, Laurie Naumann,
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17 Eileen Schott, Henry Thompson (in the clerk's chair)</p>
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18 </div>
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19 <div>
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20 <title>External lettings survey forms, and anecdote</title>
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21 <p>Anthony Buxton shared a number of completed survey forms filled in by
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22 external letting clients. ES reviewed these. There were 28 forms, 24 from
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23 2008: we don't know what proportion of the total clients this represents. Most
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24 of the tick-box ratings are good or excellent. There are positive comments
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25 about individual staff being helpful, the negative comments are about rooms
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26 being too small, or cold, or the state of the toilets. The one thing that
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27 looks like it could be improved is "the accuracy of information received".</p>
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28 <p>HST talked with Anthony about an example which he had heard of from a
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29 friend, in which a group had stopped a long-standing regular let because they
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30 could no longer bring their sandwiches.</p>
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31 </div>
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32 <div>
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33 <title>Review of envisaging futures</title>
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34 <p>Brainstorming</p>
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35 <list>
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36 <item>Day-time letting only?</item>
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37 <item>Quaker Centre?</item>
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38 <item>Full-service Rain Forest Cafe? Year-round?
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39 <list>
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40 <item>Rain Forest Cafe and/or Festival to pay for the kitchen refit, over time?</item>
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41 </list>
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42 </item>
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43 <item>Quaker presence?</item>
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44 <item>Eliminate regular bookings in favour of blocks?</item>
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45 <item>A Quaker-only centre?
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46 <list>
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47 <item>From March AM: Simplify things and restrict to Quaker usage</item>
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48 </list>
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49 </item>
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50 <item>Move out
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51 <list>
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52 <item>And buy a building to be just a meeting house</item>
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53 <item>And use rented accommodation</item>
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54 <item>And meet as house groups</item>
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55 <item>And share a building, either new or rented—Nicholson Square
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56 Methodist Church; Southside Community Centre; new Prestonfield Community Centre</item>
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57 </list>
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58 </item>
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59 <item>Primarily seen as a physical resource for the AM, with other activities complementing that</item>
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60 <item>Simplify the food side? Reduce the kitchen to hot-drinks only?</item>
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61 <item>From March AM: Raise money to make the building more attractive [to lettings?]</item>
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62 <item>Being open to young Quaker groups?</item>
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63 <item>Doing (whatever we do) in <emph>our own space</emph></item>
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64 <item>Being a base for outreach?</item>
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65 <item>Provide courses for Quakers (and non-Quakers) -- Quaker Quest all year round</item>
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66 <item>Move kitchen to ground-floor, replacing office/Bow room, and make the
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67 foyer a real cafe [new from Anthony Buxton via HST after the meeting]</item>
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68 </list>
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69 </div>
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70 <div>
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71 <title>Food hygiene regulations</title>
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72 <p>We discussed the complexities of the interaction between details of use
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73 and details of regulations. We were uncomfortable with the extent to which the
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74 letter of the law has been applied, and wondered whether in practice we should
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75 be willing to formulate a level of not-quite-strictly enforcing some things.
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76 AM trustees are looking into this, but perhaps not with the urgency we need.</p>
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77 <p>The problem with people bringing in their own food is, we are told, the
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78 risk of cross-contamination, but most groups are now happy with having food
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79 catered in when an all-day event involves a meal.</p>
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80 </div>
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81 <div>
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82 <title>Towards a timetable</title>
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83 <p>HST attempted a brief exercise in working backwards from our notional
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84 deadline of 6 June for a report to AM.</p>
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85 <p>We asked ourselves, based on others' expectations, whether we will report
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86 on a series of options, their costs and benefits, or whether we will make "a
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87 recommendation". The general feeling seems to be not to make a recommendation.</p>
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88 <div>
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89 <title>Draft table of contents</title>
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90 <list type="enum">
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91 <item>Background/history/introduction</item>
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92 <item>Financial background/situation</item>
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93 <item>Description of the building</item>
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94 <item>Current use of building (some history)</item>
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95 <item>Regulatory impact</item>
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96 <item>
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97 Alternative futures
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98 <list>
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99 <item>In 7 Victoria Terrace
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100 <list>
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101 <item>Less</item>
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102 <item>The Same</item>
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103 <item>More</item>
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104 </list>
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105 </item>
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106 <item>Elsewhere
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107 <list>
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108 <item>Own [build/refit/share]</item>
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109 <item>Hire [sole tenants/share]</item>
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110 </list>
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111 </item>
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112 </list>
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113 </item>
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114 </list>
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115 </div>
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116 </div>
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117 <div>
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118 <title>Next time</title>
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119 <p>Agree means for gathering input from interested constituencies.</p>
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120 <p>Discuss regulatory impact situation with Mark Hutcheson.</p>
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121 </div>
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122 <div>
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123 <title>Actions review and new actions</title>
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124 <p>HST to get the Kath Russell report [<name>pending</name>], and some letting evaluation
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125 forms, say from 4Q2008, and circulate [<name>done</name>]. Also ask if any
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126 summary or collation has been done [<name>done</name>, answer is 'no'].</p>
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127 <p>HST to ask John Phillips for an electronic version of his notes for us</p>
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128 <p>HST to ask Ken Jobling where to find the details of how food hygiene regulations
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129 apply depending on exactly what's happening. [<name>pending</name>]</p>
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130 <p>HST to invite Mark Hutcheson to one of our meetings at his earliest
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131 convenience, as Convenor of AM Trustees. [<name>done</name>]</p>
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132 </div>
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133 <div>
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134 <title>Next Meeting</title>
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135 <p>Our next meeting will be at 7 Victoria Terrace at 5:15pm on Sunday 22
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136 March. Mark Hutcheson will join us at the beginning. We
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137 tentatively agreed on Friday 3 April 5:30pm for our next meeting after that.</p>
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138 <p>HST will be away on 22 March, PL will convene this meeting.</p>
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139 </div>
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140 </body>
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141 </doc>
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