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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Meeting
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7 House Management Committee Minutes 2024-04-30</title>
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8 <author>Convenor: Henry S. Thompson</author>
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9 <date>Tuesday 30 April, 5:15 p.m., in 7 Victoria Terrace</date>
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10 <style>.r {margin-left: 3em}
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11 .a::before {content: "ACTION: "; font-weight: bold}
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12 </style>
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13 </head>
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14 <body>
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15 <div>
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16 <title>Attendance</title>
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17 <list type="defn">
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18 <item term="Present">
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19 <list type="1defn">
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20 <item term="At 7VT">Rachel Fitzgerald (RF), Miranda Girdlestone (MG),
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21 Jacqueline Noltingk (JN),
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22 Henry S. Thompson(HST), Neil Turner (NT)</item>
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23 <item term="Via Zoom">Sue Sierra (SS)</item>
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24 </list>
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25 </item>
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26 <item term="Copy to">Susie Harding</item>
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27 </list>
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28 </div>
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29 <div>
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30 <title>Matters Arising</title>
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31 <div><title>Wrt 2024-04-16_2.1 CVenues</title>
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32 <p class="a"><emph>HST to include a briefing about this in his report to
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33 AM</emph> <name>DONE</name></p>
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34 <p class="a"><emph>MG to check with City of Edinburgh about a) the validity span of
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35 an EICR; b) the need for emergency lighting to be checked to
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36 a standard</emph>
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37 <name>See 3.1 below</name></p>
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38 </div>
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39 <div><title>Wrt 2024-04-16_2.5 Period products</title>
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40 <p class="a"><emph>MG Contract with Hey Girls</emph>
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41 <name>Done.</name></p>
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42 </div>
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43 <div><title>Wrt 2024-04-16_2.6 Flat 3F2 at 6 Upper Bow</title>
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44 <p class="a"><emph>HST 1) Check with City re Short term lets regulation 2) Check
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45 with Clan Gordon (CG) about whether they would manage</emph>
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46 <name>See 3.4 below</name></p>
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47 </div>
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48 </div>
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49 <div>
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50 <title>Project updates</title>
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51 <div><title>CVenues</title>
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52 <p>HK visited on 27/4, surveyor in as well wrt floor loading, happy,
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53 further years lighting fittings on Meeting Room ceiling mentioned, would need approval from
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54 us.</p>
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55 <p>Showed him the flat.</p>
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56 <p>No actual reply wrt Licence Agreement.</p>
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57 <p>Not
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58 particularly happy about Hideout bailing, we've got fealers out to a
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59 Mimi's Bakehouse and Susie's (Kitchen?). Summerhall?</p>
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60 <p>Meeting on 30/5 agreed for arrangements on what gets taken away and to where.</p>
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61 <p>EICR valid until 9/24 per CEC.</p>
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62 <p>We've self-tested lighting, all over 2 hours at least.
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63 We've never been asked about this by Fire/CEC/...</p>
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64 </div>
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65 <div><title>Lighting</title>
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66 <p>MG reverted to Gunn/Alexanders: Carbon life-cycle cost for LED
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67 fittings is high.</p>
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68 <p>Work is in their timetable for
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69 1st week in July.</p>
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70 <p>We need a decision about cool/warm/...</p>
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71 <p class="a">HST to contact Jean Carletta about more replacable fitting?</p>
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72 <p>If no, or not quickly, then</p>
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73 <p class="a">HST&JK to put a request to Trustees for approval for a
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74 budget of £10,000 with Gunn.</p>
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75 </div>
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76 <div><title>Carpets</title>
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77 <p>Sources of both quotes both said no allergy or smell issue, and
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78 no difference between carpet and tiles as far as
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79 risk of lifting.</p>
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80 <p>75% recycled is available for <10% change.</p>
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81 <p class="a">HST&JK to put a request to Trustees for approval,
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82 using recycled carpet tiles.</p>
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83 </div>
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84 <div><title>Flat 3F2 at 6 Upper Bow</title>
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85 <p>HST proposed that we add the use of 3F2 by CVenues to their licence
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86 agreement. As a one-off private agreement between us, it means
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87 it's not a "short-term let".</p>
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88 <p>MG looked briefly at advertisements for August lets in the centre,
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89 and reported</p>
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90 <display>
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91 It could be anything from £5,000 per month to £10,000 per month, I think,
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92 on location alone.
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93 One room and shared spaces is £1,500 per month, at the lowest. And that is
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94 quite a way out.
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95 Even allowing for it being a bit scruffy, anything under £2,500 per month
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96 would be underselling it in August, I think.
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97 One chap I found is charging £4,500pm for a double room on the other side
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98 of the Meadows...
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99 </display>
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100 <p>MG has asked Hartley for 7KGBP/mo</p>
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101 <p>We <name>AGREED</name> to go ahead on this basis.</p>
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102 </div>
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103 </div>
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104 <div>
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105 <title>Time without staff</title>
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106 <p>We have had time without staff.</p>
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107 </div>
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108 <div>
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109 <title>Branding</title>
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110 <div>
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111 <title>Signage</title>
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112 <p>We have a new sign in the Office window advertising room lettings.</p>
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113 <p>Work on interior branding is progressing</p>
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114 </div>
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115 <div>
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116 <title>Publicity more generally</title>
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117 <p>Facebook page is now getting regular updates from Ellie</p>
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118 <p>Possibility of something in the windows themed around 400th
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119 anniversary of George Fox, who did preach <emph>somewhere</emph> in Scotland.</p>
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120 </div>
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121 </div>
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122 <div>
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123 <title>Lettings trajectory</title>
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124 <p>Occupancy is up over 2023, from 1 Jan up thru mid-July</p>
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125 <p>Income is up by more 10% increase in prices.</p>
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126 <p>Expenditure is also up, mostly because of the end of energy cost
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127 subsidy</p>
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128 </div>
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129 <div>
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130 <title>Date of next meeting</title>
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131 <p>7 May 2024 1715, 7 Victoria Terrace</p>
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132 </div>
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133 </body>
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134 </doc>
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