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1 <?xml version='1.0'?>
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2 <?xml-stylesheet type="text/xsl" href="../../../../lib/xml/doc.xsl" ?>
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3 <!DOCTYPE doc SYSTEM "../../../../lib/xml/doc.dtd" >
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4 <doc>
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5 <head>
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6 <title>Meeting
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7 House Management Committee Minutes 2024-04-30</title>
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8 <author>Convenor: Henry S. Thompson</author>
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9 <date>Tuesday 30 April, 5:15 p.m., in 7 Victoria Terrace</date>
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10 </head>
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11 <body>
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12 <div>
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13 <title>Attendance</title>
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14 <list type="defn">
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15 <item term="Present">
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16 <list type="1defn">
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17 <item term="At 7VT">Rachel Fitzgerald (RF), Miranda Girdlestone (MG),
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18 Jacqueline Noltingk (JN),
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19 Henry S. Thompson(HST), Neil Turner (NT)</item>
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20 <item term="Via Zoom">Sue Sierra (SS)</item>
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21 </list>
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22 </item>
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23 <item term="Copy to">Susie Harding</item>
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24 </list>
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25 </div>
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26 <div>
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27 <title>Matters Arising</title>
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28 <p> 2.1 Wrt 2024-04-16_2.1 CVenues
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29 ACTION: HST Include a briefing about this in his report to AM.
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30 Will do
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31 ACTION: MG Check with City of Edinburgh about a) the validity span of
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32 an EICR; b) the need for emergency lighting to be checked to
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33 a standard.
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34 See 3.1 below
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35 2.2 Wrt 2024-04-16_2.5 Period products
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36 ACTION: MG Contract with Hey Girls.
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37 Done.
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38 2.3 Wrt 2024-04-16_2.6 Flat 3F2 at 6 Upper Bow
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39 ACTION) HST 1) Check with City re Short term lets regulation 2) Check
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40 with Clan Gordon (CG) about whether they would manage.
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41 See 3.4 below
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42 </p>
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43 </div>
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44 <div>
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45 <title>Project updates</title>
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46 <div><title>CVenues</title>
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47 <p>HK visited on 27/4, surveyor in as well wrt floor loading, happy,
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48 further years lighting fixtures mentioned, would need approval from
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49 us. Showed him the flat. No actual reply wrt Licencing Venue. Not
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50 particularly happy about Hideout bailing, we've got fealers out to a
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51 Mimi's Bakehouse and Susie's (Kitchen?). Summerhall?
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52 30/5 prevu for arrangements on what gets taken away and to where.
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53 EICR valid until 9/24 per CEC.
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54 We've self-tested lighting, all over 2 hours.
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55 Never been asked by Fire/CEC/...
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56 </p>
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57 </div>
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58 <div><title>Lighting</title>
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59 <p>MG reverted to Gunn/Alexanders: Carbon is horrendous. Timetabled for
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60 1st week in July.
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61 We need a decision about cool/warm/...
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62
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63 ACTION HST: Contact Jean Carletta about more replacable fitting?
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64 If no, or not quickly, then
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65 ACTION HST&JK to put a request to Trustees for approval.</p>
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66 </div>
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67 <div><title>Carpets</title>
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68 <p> Our two guys both said no allergy or smell issue. No difference in
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69 risk of lifting. 75% recycled is available for <10% change.
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70
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71 ACTION HST&JK: to put a request to Trustees for approval.
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72
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73 </p>
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74 </div>
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75 <div><title>Flat 3F2 at 6 Upper Bow</title>
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76 <p> HST proposed that we add the use of 3F2 by CVenues to their licence
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77 agreement. As a one-off private agreement between us, it means
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78 it's not a "short-term let".
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79
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80 MG looked briefly at advertisements for August lets in the centre,
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81 and reported
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82
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83 It could be anything from £5,000 per month to £10,000 per month, I think,
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84 on location alone.
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85 One room and shared spaces is £1,500 per month, at the lowest. And that is
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86 quite a way out.
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87 Even allowing for it being a bit scruffy, anything under £2,500 per month
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88 would be underselling it in August, I think.
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89 One chap I found is charging £4,500pm for a double room on the other side
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90 of the Meadows...
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91
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92 MG has asked Hartley for 7KGBP/mo
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93
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94 We AGREED to go ahead on this basis.
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95 </p>
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96 </div>
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97 </div>
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98 <div>
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99 <title>Time without staff</title>
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100 <p>We have had time without staff.</p>
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101 </div>
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102 <div>
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103 <title>Branding</title>
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104 <div>
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105 <title>Signage</title>
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106 <p>We have a new sign in the Office window advertising room lettings.
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107 Work on interior branding is progressing
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108 </p>
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109 </div>
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110 <div>
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111 <title>Publicity more generally</title>
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112 <p>Facebook page is now getting regular updates from Ellie
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113
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114 Possibility of something in the windows themed around 400th
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115 anniversary of George Fox, who did preach _somewhere_ in Scotland.
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116 </p>
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117 </div>
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118 </div>
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119 <div>
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120 <title>Lettings trajectory</title>
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121 <p>Occupancy is up over 2023, from 1 Jan up thru mid-July
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122 Income is up by more 10% increase in prices.
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123 Expenditure is also up, mostly because of the end of energy cost
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124 subsidy
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125 </p>
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126 </div>
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127 <div>
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128 <title>Date of next meeting</title>
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129 <p>30 April 2024 1715, 7 Victoria Terrace</p>
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130 </div>
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131 </body>
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132 </doc>
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