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1 ;; Last edited: Mon Apr 29 22:05:02 2024
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2 Agenda
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3 Edinburgh Meeting House Management Committee
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4 Henry S. Thompson, Convenor
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5 Tuesday 30 April 5:15 p.m., in 7 Victoria Terrace
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6
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7 Zoom link:
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8 https://us02web.zoom.us/j/81467950877?pwd=VGg1U3h3K095bWFLUCsveHZyNmhrdz09
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9
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10 Present:
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11 Prevented:
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12 Copies to: Susie Harding
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13
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14 1. Opening worship
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15
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16 2. Matters arising
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17 2.1 Wrt 2024-04-16_2.1 CVenues
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18 ACTION: HST Include a briefing about this in his report to AM.
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19 Will do
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20 ACTION: MG Check with City of Edinburgh about a) the validity span of
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21 an EICR; b) the need for emergency lighting to be checked to
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22 a standard.
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23 See 3.1 below
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24 2.2 Wrt 2024-04-16_2.5 Period products
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25 ACTION: MG Contract with Hey Girls.
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26 Done.
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27 2.3 Wrt 2024-04-16_2.6 Flat 3F2 at 6 Upper Bow
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28 ACTION) HST 1) Check with City re Short term lets regulation 2) Check
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29 with Clan Gordon (CG) about whether they would manage.
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30 See 3.4 below
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31
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32 3. Project updates:
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33 3.1 CVenues
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34
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35 HK visited on 27/4, surveyor in as well wrt floor loading, happy,
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36 further years lighting fixtures mentioned, would need approval from
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37 us. Showed him the flat. No actual reply wrt Licencing Venue. Not
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38 particularly happy about Hideout bailing, we've got fealers out to a
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39 Mimi's Bakehouse and Susie's (Kitchen?). Summerhall?
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40 30/5 prevu for arrangements on what gets taken away and to where.
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41 EICR valid until 9/24 per CEC.
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42 We've self-tested lighting, all over 2 hours.
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43 Never been asked by Fire/CEC/...
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44
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45 3.2 Lighting
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46
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47 MG reverted to Gunn/Alexanders: Carbon is horrendous. Timetabled for
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48 1st week in July.
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49 We need a decision about cool/warm/...
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50
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51 ACTION HST: Contact Jean Carletta about more replacable fitting?
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52 If no, or not quickly, then
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53 ACTION HST&JK to put a request to Trustees for approval.
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54
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55 3.3 Carpets
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56
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57 Our two guys both said no allergy or smell issue. No difference in
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58 risk of lifting. 75% recycled is available for <10% change.
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59
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60 ACTION HST&JK: to put a request to Trustees for approval.
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61
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62 3.4 Flat 3F2 at 6 Upper Bow
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63 HST proposed that we add the use of 3F2 by CVenues to their licence
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64 agreement. As a one-off private agreement between us, it means
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65 it's not a "short-term let".
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66
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67 MG looked briefly at advertisements for August lets in the centre,
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68 and reported
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69
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70 It could be anything from £5,000 per month to £10,000 per month, I think,
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71 on location alone.
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72 One room and shared spaces is £1,500 per month, at the lowest. And that is
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73 quite a way out.
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74 Even allowing for it being a bit scruffy, anything under £2,500 per month
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75 would be underselling it in August, I think.
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76 One chap I found is charging £4,500pm for a double room on the other side
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77 of the Meadows...
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78
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79 MG has asked Hartley for 7KGBP/mo
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80
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81 We AGREED to go ahead on this basis.
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82
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83 3.5 Branding
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84 3.5.1 Signage
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85
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86 We have a new sign in the Office window advertising room lettings.
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87 Work on interior branding is progressing
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88
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89 3.5.2 Publicity more generally
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90
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91 Facebook page is now getting regular updates from Ellie
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92
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93 Possibility of something in the windows themed around 400th
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94 anniversary of George Fox, who did preach _somewhere_ in Scotland.
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95
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96 4. Finance
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97 4.1 Lettings trajectory
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98
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99 Occupancy is up over 2023, from 1 Jan up thru mid-July
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100 Income is up by more 10% increase in prices.
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101 Expenditure is also up, mostly because of the end of energy cost
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102 subsidy
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103
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104 NHS have cancelled tea&coffee going forward, which is a source of profit.
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105
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106 RF reports that NHS have cancelled _all_ their forward bookings per
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107 some order from above. MH hasn't heard of this. This is a worrying
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108 exposure, as they are approx. 40% of our business.
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109
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110 5. Staffing
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111 5.1 Reviews
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112
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113 HST []
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114
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115 5.2 Other news
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116
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117 Jim Campbell has left, we've advertised for replacement casual staff.
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118
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119 6. Any other business
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120
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121 7. Time without staff
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122 7.1
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123 MG
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124 "Hard to give up a job I know I'm good at"
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125 "Not giving me the challenges and opportunities I thought it was
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126 going to provide. The constraints on the job seem to me to
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127 come from Trustees and Area Meeting"
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128 10-point plan:
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129 Do we want a Warden, or a Business Development Manager?
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130 NT
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131 MH will continue to cost us money
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132 There could be value in BizDev, but it's not an easy ask
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133
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134 Looking at a non-resident post, what about an Area Meeting
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135 Manager?
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136
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137 MG It needs some time before I can answer questions about how a
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138 taper might look, but keeping staff usefully busy
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139
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140 MHM groups, Centres Gathering all suggest this is a common problem.
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141
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142 MG Living over the shop is mostly a negative.
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143
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144 Having a medium-term plan soon is the most important thing
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145
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146 We think we can rearrange things so that we can keep the business going.
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147
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148 HST will be here from 14--24 July, but not until 6
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149
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150 HST to call Phil Lucas
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151
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152 Next meeting 7/5 @ 1715 @ 7VT in Bow Room
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153
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